Video Teleconferencing System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NAVSUP Fleet Logistics Center (FLC) Norfolk intends to issue a Sole Source Firm Fixed Price (FFP) award to iSoft Solutions, LLC for the life-cycle replacement of secure/non-secure Audio Video (AV) and Video Teleconferencing (VTC) systems for Expeditionary Strike Group Two (ESG-2) in Virginia Beach, VA. This acquisition is considered UNRESTRICTED but is being pursued as a sole source due to critical compatibility requirements and to avoid operational delays. Quotes are due by January 26, 2026.
Scope of Work
This requirement involves the de-installation of existing equipment and the provision and installation of new AV and VTC systems. Key components include:
- VTC Codec, AV switching equipment, monitors (85" 4K, 65"), control stations, and cabling.
- NIPR and SIPR laptops, wall plate inputs, and BYOD connections.
- NIPR and SIPR Teams capabilities.
- IP-based HD VTC system with fiber isolation.
- AV bridge for room peripherals, PTZ cameras, DSP audio processor, ceiling microphone array, 2-channel amplifier, and ceiling speakers.
- Control processor and touch panels for AV control.
- Dot matrix LED digital signs.
- A 3-bay furniture grade credenza with integrated equipment rack, cooling system, and power strips.
- Uninterruptible Power Supply (UPS).
- Programming updates for digital signage and codec.
- One-year, on-site post-installation support for all AV system equipment.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) Purchase Order
- Set-Aside: Unrestricted (Sole Source to iSoft Solutions, LLC)
- NAICS Code: 334290 (Other Communications Equipment Manufacturing) with a Size Standard of 800 employees.
- FSC: 5830 (Communication Equipment – Intercommunication and Public Address Systems, Except Airborne).
- Period of Performance: January 30, 2026, to January 29, 2027.
- Offer Due Date: January 26, 2026, at 10:00 AM.
- Published Date: January 22, 2026.
Justification for Sole Source
The justification for this sole source award to iSoft Solutions, LLC is based on their provision of the original VTC suite upgrade in 2015. Utilizing a different source would severely delay and impact operational readiness. The required supplies and services must be compatible with existing systems, meet DOD regulations, and are direct replacement parts/components for existing equipment.
Submission & Evaluation
Quotes should contain the vendor's best terms from a technical and price standpoint. Evaluation will be based on price and other factors, with the government intending to award a direct award after price determination. Submissions must be in Microsoft Office Word, Excel, or Adobe file format, with page limitations applying to quote content. Quotes must be valid for 120 days.
Contact Information
All questions and quotes should be directed to Jana Popovich at jana.p.popovich.civ@us.navy.mil.