Chainsaw Repair Service for Region 3 and 4 East Zone ESB

Amendment / Modification

• Extends the response time for the solicitation.

• The new response deadline is May 7, 2026, at 16:00 MST.

• This extension is to allow sufficient response time due to a new system.

• The effective date for receipt of offers is extended.

• The proposal submission deadline has been extended to May 7, 2026, at 16:00 MST.

Solicitation / RFP / RFQ

This solicitation is for chainsaw repair services for local, regional, and nationwide use, supporting fire suppression, all-hazard incidents, and prescribed fire projects. The resulting agreements will be Blanket Purchase Agreements (BPAs) that may be used by multiple State and Federal wildland fire agencies. The placement of orders is not guaranteed.

• Mobile Chainsaw Repair Unit/Trailer(s) and transportation vehicle(s) meeting specified standards.

• Minimum equipment requirements include a self-contained unit, AC power source, extension cords, fuel, air compressor, chain breaker tool, chain grinder, parts inventory, and appropriate repair tools.

• Daily tracking log of equipment serviced, including details of service, resource, and signatures.

• Normal repairs are to be accomplished within 24 hours.

• Ability to order parts on-site and accept credit cards for on-site purchases.

• Personnel must wear appropriate Personal Protective Equipment (PPE) including boots, hard hats, gloves, eye protection, and hearing protection.

• All personnel must be able to communicate in English.

• This solicitation will result in multiple agreements (I-BPAs).

• The estimated value is $34,000,000.00.

• The contract type is not explicitly stated but implies multiple awards.

• The agreement period is for 3 years from the date of award, with annual review modifications.

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Quotes will be evaluated based on operational acceptability, price reasonableness, and past performance dependability risk.

• A 5% advantage will be applied for each socioeconomic category checked (up to 10% total).

• Offers must be held firm for 60 calendar days from the quote due date.

• The offer due date is May 7, 2026, at 04:00 PM MST.

• This acquisition is set aside for Small Business.

• HUBZone, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB) are indicated.

• Awards to Government employees or entities are prohibited.

• Vendors must be registered in the System for Award Management (SAM).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• Exhibit H contains Geographic Area Terms and Conditions.

• Exhibit I lists Contractor Associations and Public Education Providers.

Amendment / Modification

• The Government is re-opening Solicitation 1202SB24Q7009 for an open season Onboarding period.

• Vendor quote responses are now due no later than 04/23/2026 at 16:00 MST.

• Responses must be submitted through the "VIPR NextGen" application.

• This amendment re-opens the original solicitation to conduct Onboarding in accordance with Exhibit H – Special Contract Requirements.

• The original solicitation's evaluation factors and sub-factors will be used for award decisions during open season Onboarding.

• Any new IBPA awards issued through Onboarding will be identical to the original awards in terms, conditions, and period of performance.

• Significant changes to evaluation factors or contract terms are not anticipated.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (IBPA) issued as a 100% Small Business Set Aside.

• The open season Onboarding period will run concurrently with the USFS Contracting Officer's annual IBPA review ("Rollover" modification process).

• During this period, existing IBPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet all eligibility requirements may submit quotes for consideration.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet all Acceptability Pass/Fail requirements and will be evaluated using the same factors as the original solicitation.

• After Onboarding and annual review/rollover processes are complete, any newly awarded Contractors or newly accepted resources will be eligible for dispatch and BPA Calls.

• The solicitation is being re-opened for an "open season Onboarding period."

• Exhibit H – Special Contract Requirements is now applicable for Onboarding.

• Proposal deadlines have been extended to 04/23/2026 at 16:00 MST.

• Submission method is now exclusively through the "VIPR NextGen" application.

Solicitation / RFP / RFQ

This solicitation seeks to establish multiple Indefinite Blanket Purchase Agreements (I-BPAs) for chainsaw repair services. These services will be utilized for local, Regional, and Nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The agreements may also be used by multiple State and Federal wildland fire agencies.

• Mobile Chainsaw Repair Unit/Trailer(s) and transportation vehicle(s) meeting specific standards.

• Minimum equipment requirements include a self-contained unit, AC power source, extension cords, fuel, a customer service area, adequate lighting, an air compressor, chain breaker tool, chain rivet spinner, 1,000 feet of chain, parts inventory, chain grinder(s), and appropriate repair tools.

• Daily tracking log of equipment serviced and receipts provided to customers.

• Ability to order parts on-site and accept credit cards for necessary purchases.

• Normal repairs are expected to be completed within 24 hours.

• Contractors must provide Personal Protective Equipment (PPE) including boots, hard hats, gloves, eye protection, and hearing protection.

• All personnel must be able to communicate in English.

• The solicitation will result in multiple I-BPAs.

• The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT).

• The placement of any orders is NOT GUARANTEED.

• Agreements are valid for 3 years from the date of award, with annual review modifications.

• The estimated date of award is June 2026.

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Evaluation factors include: operational acceptability of equipment/resource, price reasonableness, and past performance dependability risk.

• Quotes will be evaluated for operational acceptability and price reasonableness. Lower prices may result in higher dispatch priority.

• Technical quotes require specific pictures/files of the resource, including the entire unit/trailer and the VIN or serial number.

• Offers must be held firm for 60 calendar days from the date specified for receipt of offers.

• Offer due date: April 23, 2026, 04:00 PM MST.

• This acquisition is set aside for SMALL BUSINESS.

• NAICS Code: 115310

• Size Standard: $34,000,000.00

• Socioeconomic status advantages (HUBZone, Service-Disabled Veteran-Owned, EDWOSB) may apply to DPL ranking.

• Exhibit H contains Geographic Area Terms and Conditions.

• Exhibit I lists Contractor Associations and Public Education Providers.

• The document includes detailed sections on ordering procedures, dispatch priority, payment information, and safety standards.