Emergency Medical Responder for Region 13 - National

Solicitation / RFP / RFQ

This solicitation is for Emergency Medical Responders (EMRs) for local, regional, and nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The resulting agreements will be Blanket Purchase Agreements (BPAs) that can be used by multiple State and Federal wildland fire agencies. An "open season on-ramping" process is included to ensure adequate resources.

• Services required include fire suppression, all-hazard incidents, and prescribed fire project work.

• Resources must meet specified standards and may be operated under extreme environmental conditions.

• Specific EMR types are detailed, including EMTB, EMTF, AEMT, AEMF, EMTP, and EMPF.

• Personnel must possess required licenses, certifications, and training (e.g., RT-130, ICS-100, NIMS IS-700).

• Specific equipment and PPE requirements are outlined for various EMR levels and fireline duties.

• Vehicles must meet state and federal laws, be in good mechanical condition, and meet tire requirements.

• Personnel must be able to communicate in English.

• This solicitation will result in multiple agreements (I-BPAs).

• The period of performance is 2 years from the date of award, with annual review modifications.

• No orders or payments are guaranteed during the agreement period.

• Proposed rates must include all associated costs (labor, equipment, supplies, taxes, overhead, profit, etc.).

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Vendors must be registered in SAM.gov.

• Quotes will be evaluated based on operational acceptability, price reasonableness, and past performance dependability risk.

• Awards will be made to responsible quoters whose quotes are advantageous to the Government.

• Offerors must submit technical quotes including pictures/documents demonstrating operational acceptability.

• Offerors must hold prices firm for 60 calendar days from the quote due date.

• The offer due date is April 28, 2026, at 5:00 PM MST.

• The solicitation may be set-aside for small business concerns, or it may be unrestricted.

• Socioeconomic status advantages (e.g., HUBZone, Service-Disabled Veteran-Owned, 8(A)) may apply to dispatch priority ranking.

• Awards to Government employees or Government entities are prohibited.

• Exhibit M details minimum required equipment for Emergency Medical Responders.

• Exhibit H outlines Geographic Area Terms and Conditions.

• Wage determinations are provided for various occupations.

Amendment / Modification

• The Government is re-opening Solicitation 12024B23Q7002 for an open season Onboarding period.

• Vendor quote responses are due no later than 4/28/2026 at 17:00 MST.

• Responses must be submitted through the "VIPR NextGen" application.

• This amendment re-opens the original solicitation to conduct Onboarding in accordance with Exhibit H - Special Contract Requirements.

• Onboarding is not a new procurement action but is conducted under the terms of the original solicitation.

• Award decisions during open season Onboarding will use the same evaluation factors as the original solicitation.

• New BPA awards issued through Onboarding will be identical to the original awards.

• Existing BPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet eligibility requirements may submit quotes.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet Acceptability Pass/Fail requirements and will be evaluated using the same factors as the original solicitation.

• After Onboarding and annual review/rollover, newly awarded Contractors or resources will be eligible for dispatch and BPA Calls.

• The solicitation is being re-opened for an open season Onboarding period.

• Exhibit H - Special Contract Requirements is referenced for Onboarding procedures.

• Proposal deadlines are extended to 4/28/2026 at 17:00 MST.

• Submission method is now exclusively through the "VIPR NextGen" application.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 12024B23Q7001 and 12024B23Q7002 for VIPR I-BPA for Advanced Life Support (ALS) and Basic Life Support (BLS) Ambulance and Emergency Medical Responder (EMR) for Region 13 - National.

• Multi-lead (interpretive) device: Clarified that this refers to an industry-standard cardiac monitor, as stated in Exhibit M.
• Pacing monitors and AEMT scope: The equipment list is a default list and may be superseded by state law or medical direction. For equipment outside an EMR's scope, the MEDL can approve on a situational basis. It was noted that AEMTs cannot interpret or pace, and some required equipment (e.g., Laryngoscope, McGill Forceps) is outside the AEMT scope.
• Patient carrying device and backboard: Exhibit M requires both a spinal immobilization long board and a patient carrying device. The patient carrying device can be any device capable of spinal motion restriction (e.g., flexible handles, vacuum mattress, rescue basket).

This Q&A document clarifies specific equipment requirements and their applicability based on provider scope and medical direction, potentially impacting how vendors interpret and fulfill equipment lists.

Questions & Answers / Clarifications

This document provides the second set of answers to questions regarding Solicitation 12024B23Q7001 and 12024B23Q7002 for VIPR I-BPA for Advanced Life Support (ALS) and Basic Life Support (BLS) Ambulance and Emergency Medical Responder (EMR) for Region 13 - National. It addresses vendor inquiries about medical modules, equipment lists, personnel submissions, medical direction, resource substitutions, redcard completion, medical supply charges, and resource down-typing.

• Ambulances vs. Medical Modules: The solicitation is specific to ambulances and does not cover medical modules, which would be contracted separately if needed.
• Minimum Medical Equipment: Required medical equipment must be consistent with state-specific medical direction, protocols, and laws. Exhibit M provides minimum equipment for EMRs where state standards are absent, but does not supersede state regulations.
• Submission Structure: Vendors should submit one response per solicitation, with separate DPL resource item awards for each validated resource, rather than separate agreements per person.
• Medical Direction Approval: Authorization from a Medical Director is required for EMR resources, along with proof of current medical credentials. Two documents are needed: one for credentials and one for Medical Director authorization for wildland fires.
• Personnel Substitution: The document references a previous Q&A (Q&A1 question 15) regarding personnel substitutions, implying a change from prior agreements.
• Redcard Completion: Qualification verification and currency are inspected upon arrival to the incident, not necessarily before the solicitation closes.
• Medical Supplies: Medical supplies used in performance of the contract can be charged if a pricing list was submitted and approved prior to award, or submitted as a claim to the contracting officer. Operating supplies like fuel are considered "wet" (vendor provided).
• Resource Down-Typing: VIPR does not allow "down-typing" of resources. A paramedic cannot be assigned as an Advanced EMT or EMT-B. The DPL resource item and incident orders must match the level of care for the certification/license provided.

This Q&A document clarifies several requirements and submission details, potentially impacting how vendors prepare their proposals and resource lists. It emphasizes adherence to state regulations for equipment and personnel, and clarifies the process for charging for medical supplies and assigning resources.

Questions & Answers / Clarifications

This document contains the first set of Questions and Answers (Q&A) related to Solicitation 12024B23Q7001 and 12024B23Q7002 for VIPR I-BPA for Advanced Life Support (ALS) and Basic Life Support (BLS) Ambulance and Emergency Medical Responder (EMR) for Region 13 - National.

• Licensure and Certification: Vendors must comply with the state laws and licensure/certification requirements of any state where they accept a resource order. This applies to ambulances, EMRs, and medical directors. Medical directors must be licensed in the state where the incident occurs.
• Resource Attributes (e.g., 4x4): Attributes listed in the solicitation do not influence DPL ranking or award preference. They are requirements specified by an incident based on the circumstances.
• Adding Resources: Exhibit H of the solicitation provides information on the annual onboarding process for adding new types of resources or additional assets during the agreement period.
• Point of Hire and Travel: Travel calculations begin and end at the Point of Hire. Exhibit A of the solicitation defines Point of Hire and Host Dispatch Centers.
• Personnel Duplication: Individuals cannot be listed on more than one vendor's agreement. Duplicate name submissions will be identified and must be resolved by the vendors.
• Medical Supplies: The list of furnished medical supplies must be submitted prior to award of the agreement.
• Medical Unit Leaders (MEDLs): MEDLs will be trained on the agreement requirements. They are not responsible for ensuring contracted resources meet state requirements; that is the contractor's responsibility.
• Best Value: The award will be based on "Choosing by Advantages," which considers factors beyond just price, including experience, competency, and history. Refer to Section B.3 of the solicitation.
• Resource Typing: An individual ambulance or EMR cannot be listed under more than one resource typing to facilitate accurate reporting.
• Noncompliance: Noncompliance with the agreement can lead to suspension or termination. Violations of state law may result in prosecution.
• Name Requesting: Name requesting specific VIPR vendors is not allowed. EERAs may be executed if VIPR resources are unavailable.

This Q&A document clarifies several requirements and processes, impacting how vendors should prepare their quotes, roster personnel, and understand operational requirements. It emphasizes adherence to state-specific laws and regulations for licensure and operations. Vendors should review Exhibit H for onboarding and Section B.3 for award basis.

Other / Unclassified

This document is a presentation from the Forest Service Procurement & Property Services regarding "2023 VIPR Medical Vendor Meetings." It covers the purpose of pre-quote meetings, how to navigate Microsoft Teams for Q&A sessions, an overview of Incident Procurement Operations (IPO) and the Equipment & Services Branch (ESB), organizational charts, IBPA zones, contracting points of contact, VIPR overview topics, what a VIPR BPA is, examples of past solicitations, available equipment/service categories for VIPR preseason agreements, vendor support resources, steps for new vendors to get started, vendor application guides, information on Procurement Technical Assistance Centers (PTAC), details on "2023 VIPR Medical Solicitations" for Ambulances and EMRs, fireline qualifications, equipment technical review, medical submittal technical evaluations, contract requirements, technical quote submission instructions, data checking in VIPR, steps remaining in the process, regional dispatch centers, multiple typing/resource categories, agreement section reviews for medical specifics (including ambulance, EMRs, medical supplies, inventory, availability, attributes, mobilization/demobilization travel, RON, food/drink, inspections, double shifts, on-boarding), work/rest guidelines, Forest Service payments, other important sections to be familiar with (workmanship, behavior, severity rates, repairs, payments, exceptions), and price reasonableness. The presentation concludes with a Q&A section and information for follow-up questions or equipment outside of current solicitations.

This presentation provides potential bidders with comprehensive information about the VIPR (Virtual Incident Procurement) system, the Forest Service's contracting processes for medical services and equipment, and specific requirements for upcoming solicitations in 2023. It details how to register, what to expect during the solicitation and award process, and where to find support. Vendors can use this to understand the scope of work, qualifications, and administrative procedures relevant to participating in Forest Service contracting opportunities.