Incident Base Unit for Region 5 - Pacific Southwest Region ONLY

Amendment / Modification

• The closing date for the Onboarding Modification has been extended to May 4, 2026, at 1700 PST.

• No other changes have been made to the document.

• The closing date for the Onboarding Modification.

• The deadline for offers has been extended to May 4, 2026, at 1700 PST.

Solicitation / RFP / RFQ

This solicitation seeks offers for Incident Base Units (IBUs) to provide equipment and services for local, regional, and nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The resulting agreements (Indefinite Blanket Purchase Agreements - I-BPAs) may be used by multiple State and Federal wildland fire agencies.

• The solicitation details minimum equipment requirements for Type 1 and Type 2 Incident Base Units, including office trailers, tents, generators, portable power systems, area lighting, printers, fax machines, shredders, and handwashing stations.

• Specific requirements for each equipment type are outlined, including dimensions, power, insulation, ADA accessibility, and certifications (e.g., ENERGY STAR, NSF).

• Vehicle requirements include fire extinguishers, USDOT inspections for vehicles over 10,001 lbs GVWR, and backup alarms.

• Personnel requirements include compliance with safety standards, English speaking proficiency for communications, and adherence to work/rest guidelines.

• The solicitation will result in multiple I-BPAs.

• The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT).

• Placement of any orders is NOT GUARANTEED.

• Agreements are valid for two (2) years from the date of award, with annual review modifications.

• Payment will be at rates specified in the agreement in effect at the time of the order.

• Offers must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Quotes will be evaluated based on operational acceptability of equipment/resource, price reasonableness, and past performance dependability risk.

• A 5% advantage may be applied for socioeconomic categories (HUBZone, Service-Disabled Veteran-Owned, 8(a), Economically Disadvantaged Women-Owned Small Business).

• Offerors must submit technical quote pictures and documents to demonstrate operational acceptability.

• The offer period for acceptance of offers is 60 calendar days from the date specified for receipt of offers.

• The acquisition is set aside for Small Business concerns, with specific set-asides for HUBZone, Service-Disabled Veteran-Owned Small Business, Economically Disadvantaged Women-Owned Small Business, and Women-Owned Small Business concerns, as indicated in Block 10 of the SF-1449.

• Awards to Government employees or Government Entities are prohibited.

• Contractors must register and maintain active status in the System for Award Management (SAM).

• Exhibit H outlines Geographic Area Terms and Conditions, including state-specific requirements.

• Exhibit M details Potable Water Requirements for trucks and handwashing stations.

Amendment / Modification

• Re-opens Solicitation 12569R25Q7004 for an open season Onboarding period.

• Vendor quote responses are now due no later than 04/23/2026 at 17:00 PST.

• Responses must be submitted through the "VIPR NextGen" application.

• This amendment re-opens the original solicitation to conduct Onboarding in accordance with Exhibit H – Special Contract Requirements.

• Onboarding is not a new procurement action but is conducted under the terms of the original solicitation.

• Award decisions during open season Onboarding will use the same evaluation factors and sub-factors as the original solicitation.

• New BPA awards issued through Onboarding will be identical to the original awards in terms, conditions, and period of performance.

• Significant changes to evaluation factors or contract terms are not anticipated.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (I BPA) issued as a 100% Small Business Set Aside.

• The open season Onboarding period will run concurrently with the USFS Contracting Officer's annual I BPA review ("Rollover" modification process).

• Existing I BPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet all eligibility requirements may submit quotes for consideration.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet all Acceptability Pass/Fail requirements and will be evaluated using the same evaluation factors as the original solicitation.

• Any resulting new I BPA awards will be identical in terms and conditions to the original agreements.

• Newly awarded Contractors or newly accepted resources will be eligible for dispatch and BPA Calls after the Onboarding and annual review/rollover processes are complete.

• Solicitation 12569R25Q7004

• Exhibit H – Special Contract Requirements

• Proposal deadline extended to 04/23/2026 at 17:00 PST.

• Submission method updated to "VIPR NextGen" application.

• Requirements for new and existing BPA awardees are clarified for the onboarding period.

Amendment / Modification

This amendment (0001) incorporates new language regarding "Payment Exception" into the solicitation. This language details how deductions will be calculated for inoperable equipment.

• Payment Exception language is added to the solicitation.
• The amendment provides specific calculations for determining hourly rates and payment deductions for inoperable equipment, referencing percentages of daily rates and designated shift hours.

This amendment does not appear to alter proposal submission deadlines or evaluation factors. It primarily clarifies payment terms related to equipment operability.