Mobile Laundry Unit for Region 13 - National

Solicitation / RFP / RFQ

This solicitation is for mobile laundry services to be used on a local, Regional, and Nationwide basis for fire suppression, all-hazard incidents, and prescribed fire project work. The resulting agreements will be Blanket Purchase Agreements (BPAs) that can be used by multiple State and Federal wildland fire agencies. The government is procuring these services to ensure adequate resources are available to meet its needs.

• Mobile laundry units that are self-contained, including generator, continuous hot water supply (minimum 140 degrees F), and storage for grey and potable water.

• Type 1 units must have a minimum production capability of 2500 pounds per day and the ability to clean laundry from multiple personnel in single loads.

• Type 2 units must have a minimum production capability of 1500 pounds per day.

• Scales must be analog or digital readout with graduations of 0.5 pounds or less and a minimum weighing capacity of 25 pounds.

• Special handling procedures for Nomex (flame retardant clothing) are required, including separate washing and specific detergent use.

• Laundry must be weighed dry upon receipt and a log maintained.

• Facilities must be open daily from 0500-1000 and 1700-2200.

• Government will provide potable water and grey water disposal.

• All vehicles must meet licensing, inspection, and safety requirements, including backup alarms and appropriate braking systems.

• Personnel must be English-speaking and able to communicate effectively.

• This solicitation will result in multiple agreements (BPAs).

• The agreement period is for 2 years from the date of award, with annual review modifications.

• No orders or payments are guaranteed during the duration of the agreement period.

• The contract type is not explicitly stated but implies a flexible ordering process under the BPA.

• Offers must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Quotes will be evaluated based on operational acceptability of equipment/resource, price reasonableness, and past performance dependability risk.

• A technical evaluation will be conducted, requiring pictures and documents to demonstrate operational acceptability.

• Quotes must be submitted by the offer due date: 4/28/2026 at 05:00 PM MST.

• This acquisition is set aside for SMALL BUSINESS.

• NAICS code: 812320, Size Standard: $7.00 million.

• Socioeconomic status advantages (HUBZone, Service-Disabled Veteran-Owned, 8(A), WOSB, EDWOSB) are applicable to DPL ranking.

• Vendors must be registered in the System for Award Management (SAM).

• The VIPR Next Gen Vendor Application is required for quote submission.

• The agreement is for services used on fire suppression, all-hazard incidents, and prescribed fire project work.

Amendment / Modification

• The closing deadline for this solicitation has been extended.

• The new deadline is April 28, 2026, at 1700 MDT.

• Item 11 (This item only applies to amendments of solicitations) indicates that the hour and date specified for receipt of offers is extended.

• The proposal submission deadline has been extended to April 28, 2026, 1700 MDT.

Solicitation / RFP / RFQ

This solicitation seeks to establish Blanket Purchase Agreements (I-BPAs) for mobile laundry services to support local, regional, and nationwide fire suppression, all-hazard incidents, and prescribed fire project work. The agreements may be utilized by multiple State and Federal wildland fire agencies.

• Self-contained mobile laundry units are required.

• Units must include generators with a decibel rating no greater than 68 at 50 feet.

• Continuous hot water supply (minimum 140 degrees F) is required.

• Minimum storage of 2000 gallons each for grey water and potable water.

• Synthetic, heavy-duty commercial-grade detergent is required; fatty-based soaps and chlorine bleach are prohibited.

• Special handling procedures for Nomex (flame-retardant clothing) are detailed, including separate washing and specific temperature guidelines.

• Laundry must be weighed dry upon receipt and returned within 24 hours after the first 48 hours at the incident.

• Facilities must be open daily from 0500-1000 and 1700-2200.

• Vehicles must meet licensing, inspection, and safety standards, including backup alarms and appropriate braking systems.

• Personnel must be able to communicate fluently in English.

• The solicitation will result in multiple I-BPAs.

• The contract type is not explicitly stated but implies multiple agreements for services.

• The period of performance for each agreement is 2 years from the date of award, with annual reviews.

• No orders or payments are guaranteed.

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Vendors must register and maintain active status in the System for Award Management (SAM).

• Quotes will be evaluated based on operational acceptability, price reasonableness, and past performance dependability risk.

• A technical evaluation will be performed, requiring pictures and documentation of equipment.

• Offerors must submit signed and dated offers by the specified due date: 4/20/2026 at 05:00 PM MST.

• This acquisition is set aside for Small Business (100%).

• NAICS code: 812320, Size Standard: $7.00 Million.

• Socioeconomic status advantages (HUBZone, WOSB, EDWOSB, 8(A)) may apply to dispatch priority ranking.

• Exhibit H details Geographic Area Terms and Conditions, including specific requirements for Region 6 vendors.

• The document includes extensive details on safety standards, personnel requirements, and payment procedures.

Amendment / Modification

This amendment reopens Solicitation 12024B23Q7003 for an open season onboarding period for the Mobile Laundry Unit for Region 13 - National. The purpose is to conduct onboarding in accordance with Exhibit H - Special Contract Requirements, which is not a new procurement action but an amendment to the original solicitation.

• The solicitation is reopened for onboarding.

• Vendor quote responses are due no later than 04/20/2026 at 17:00 MDT.

• Responses must be submitted through the "VIPR NextGen" application.

• Award decisions will use the same evaluation factors and subfactors as the original solicitation.

• New IBPA awards issued through onboarding will be identical to the original awards in terms, conditions, and period of performance.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (IBPA) issued as a 100% Small Business Set Aside.

• The open season onboarding period will run concurrently with the USFS Contracting Officer's annual IBPA review ("Rollover" modification process).

• Existing IBPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet eligibility requirements may submit quotes.

• All proposed resources must meet the criteria established in the original solicitation.

• New quote submissions must meet Acceptability Pass/Fail requirements and will be evaluated using the same factors as the original solicitation.

• Newly awarded Contractors or resources added to existing agreements will be eligible for dispatch and BPA Calls after onboarding and rollover processes are complete.

• The deadline for vendor quote responses is extended to 04/20/2026 at 17:00 MDT.

• Vendors must submit responses via the "VIPR NextGen" application.