Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) for ESB Regions 1, 2, and 4

Solicitation / RFP / RFQ

This solicitation is for "Potable & Gray Water Truck/Handwashing Station (Trailer Mounted)" for the USDA Forest Service, Incident Procurement ESB - East Zone. The solicitation aims to establish multiple Indefinite-Delivery/Indefinite-Quantity Blanket Purchase Agreements (I-BPAs) to meet incident resource needs for local, regional, and nationwide fire suppression, all-hazard incidents, and prescribed fire project work.

• Potable Water Trucks (Types 1-4: 400-999 gallons up to 4000+ gallons)

• Gray Water Trucks (Types 1-4: 400-999 gallons up to 4000+ gallons)

• Handwashing Stations (Trailer Mounted) (Types 1-2: 8-11 sinks up to 12+ sinks)

• Equipment must meet specified standards and be maintained in good repair.

• Specific requirements for potable water tanks include NSF certification, food-grade materials, separate systems from other water sources, and proper labeling.

• Gray water trucks must meet state requirements and have dedicated hoses for disposal.

• Handwashing stations must be self-contained, mobile, and include attendants.

• The solicitation will result in multiple I-BPAs.

• The period of performance is 3 years from the date of award, with annual review modifications.

• The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT).

• Placement of orders is NOT GUARANTEED.

• Quotes must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Evaluation factors include operational acceptability, price reasonableness, and past performance dependability risk.

• A 5% socioeconomic status advantage is applicable to DPL ranking for HUBZone, Service-Disabled Veteran-Owned, and 8(a) concerns, up to a 10% cap.

• Technical quotes require specific pictures and documents to demonstrate operational acceptability.

• Offerors must hold prices firm for 60 calendar days from the quote due date.

• Offer due date: 5/8/2026 at 05:00 PM MST.

• This acquisition is set aside for Small Business.

• NAICS Code: 115310, Size Standard: $34,000,000.00.

• Awards are prohibited to Government employees or businesses owned/controlled by Government employees.

• Awards to a Government Entity are prohibited.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Vendors must be registered in SAM.gov and have an active account.

• Login.gov is required to access the VIPR Next Gen Vendor Application.

Amendment / Modification

• Extends the response time for the solicitation.

• The new response deadline is 05/08/2026 at 17:00 MDT.

• This extension is due to a new system implementation.

• The response deadline for the solicitation (referenced in Item 11 and 9A).

• The proposal submission deadline has been extended to 05/08/2026 at 17:00 MDT.

Solicitation / RFP / RFQ

This solicitation is for "Potable & Gray Water Truck/Handwashing Station (Trailer Mounted)" for the USDA Forest Service, Incident Procurement ESB - East Zone. The resulting agreements (I-BPAs) will be used by multiple State and Federal wildland fire agencies for fire suppression, all-hazard incidents, and prescribed fire project work.

• Potable Water Trucks (Types 1-4, based on gallon capacity: 400-999, 1000-2499, 2500-3999, 4000+ gallons).

• Gray Water Trucks (Types 1-4, based on gallon capacity: 400-999, 1000-2499, 2500-3999, 4000+ gallons).

• Handwashing Stations (Trailer Mounted) (Types 1-2, based on sink count: 8-11, 12+ sinks).

• Specific equipment requirements are detailed in Section D.2, including tank construction, pumps, hoses, fittings, and operational requirements for potable and gray water.

• All vehicles must have a current annual inspection tag for fire extinguishers and approved spark arresters.

• Personnel must be able to communicate in English.

• The solicitation will result in multiple agreements (I-BPAs).

• Contract type is not explicitly stated but implies a "blanket purchase agreement" structure.

• The period of performance is 3 years from the date of award, with annual review modifications.

• No orders or payments are guaranteed during the duration of the agreement period.

• Estimated date of award is June 2026.

• Offers must be submitted through the Virtual Incident Procurement (VIPR) Next Gen System.

• Quotes will be evaluated based on: (1) Operational acceptability of equipment/resource, (2) Price reasonableness, and (3) Past performance dependability risk.

• A 5% advantage is applied for socioeconomic categories (HUBZone, SDVOSB, 8(A), EDWOSB, WOSB) up to a cap of 10%.

• Technical quotes require specific pictures and documents demonstrating compliance with equipment requirements.

• Offerors must have active SAM registration.

• Offer due date is April 24, 2026, 05:00 PM MST.

• The acquisition is set aside for Small Business (Block 10 of SF-1449 is checked "SMALL BUSINESS").

• Specific socioeconomic categories are listed in Block 10 of the SF-1449.

• The solicitation is issued by USDA Forest Service, Incident Procurement ESB - East Zone.

• NAICS code is 115310, with a size standard of $34,000,000.00.

• Vendors must use Login.gov to access the VIPR Next Gen Vendor Application.

• Exhibit J details "Advantages" for Potable Water Trucks and Gray Water Trucks, which influence dispatch priority.

Amendment / Modification

This amendment re-opens Solicitation 1202SB24Q7018 for an open season Onboarding period for Potable & Gray Water Truck/Handwashing Station (Trailer Mounted) – East Zone, Regions 1, 2, and 4.

• The original solicitation is being amended to conduct Onboarding in accordance with Exhibit H – Special Contract Requirements.

• Onboarding is conducted under the terms of the original solicitation.

• Award decisions during open season Onboarding will use the same evaluation factors and sub-factors as the original solicitation.

• Any new I BPA awards issued through Onboarding will be identical to the original awards, including all terms, conditions, and the period of performance.

• This amendment applies to a Multiple Award Incident Blanket Purchase Agreement (I BPA) issued as a 100% Small Business Set Aside.

• Vendor quote responses are due no later than 04/24/2026 at 17:00 MDT.

• Vendors must submit responses through the "VIPR NextGen" application.

• Existing I BPA awardees may revise rates, modify resources, or add new resources.

• New Offerors who meet all eligibility requirements may submit quotes for consideration.

• New quote submissions must meet all Acceptability Pass/Fail requirements and will be evaluated using the same evaluation factors as the original solicitation.

Amendment / Modification

This document contains multiple amendments to the original solicitation (1202SB24Q7018):

• Amendment 0001 (Effective 03/01/2024): Incorporates changes to update language in B.3(b) for Conflict of Interest, updates Handwash Attendant language in D.2.1.2.3(b), adds Exhibit J for Potable and Gray Water advantages, updates State Medical requirements in D.2.2.3, and adds notes in Exhibit M.
• Amendment 0002 (Effective 01/07/2025): Includes language updates from approved CRs and changes to clauses through FAC 2025-02, effective January 3, 2025. It also replaces Wage Determination No. 1995-0221 (Rev 63) with Wage Determination No. 1955-0221 (Rev 66).
• Amendment 0003 (Effective 01/14/2025): Updates contract requirements for all solicitation templates.
• Amendment 0004 (Effective 01/16/2025): Updates contract requirements for all solicitation templates.
• Amendment 0005 (Effective 01/21/2025): Replaces Wage Determination No. 1995-0221 (Rev 66) with Wage Determination No. 1955-0221 (Rev 69).
• Amendment 0006 (Effective 01/24/2025): Re-opens the solicitation. Vendor responses are due 02/25/2025 at 17:00 MST. This amendment is for an "open season Onboarding" for a Multiple Award Incident Blanket Purchase Agreement (IBPA) solicitation, issued as a 100% Small Business Set-Aside. The onboarding is not a new procurement but operates under the original solicitation's terms and conditions, including evaluation factors and award decision criteria. Existing IBPA awardees can also revise rates and add resources.

Various sections of the original solicitation and its templates are affected, including language related to Conflict of Interest, Handwash Attendants, Potable/Gray Water advantages, State Medical requirements, Wage Determinations, and general contract requirements.

Amendment 0006 re-opens the solicitation with a new due date of 02/25/2025 at 17:00 MST for vendor responses. All proposed resources are subject to the original solicitation criteria and acceptability pass/fail criteria.