Virginia Marketing Items Blanket Purchase Agreements

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued by the Virginia National Guard (VaNG), to establish Blanket Purchase Agreements (BPAs) for promotional and marketing wearable and non-wearable items. The objective is to streamline the purchase of these items for VaNG units and TDAs.

• The solicitation is a 100% small business set-aside under NAICS code 315990 (Apparel Accessories and Other Apparel Manufacturing).

• Vendors must provide a pricing schedule (or alternate), completed representations and certifications, a capability statement, a digital catalog of products, details on in-house vs. outsourced products/services, and a description of the order-to-delivery process.

• Past performance references for similar work performed within the last 36 months are required.

• Vendors must identify any Statement of Objectives requirements they cannot provide.

• More than one firm-fixed-price BPA may be awarded.

• Each BPA will have an ordering period of up to five (5) years.

• Maximum ceiling per BPA is $1,000,000.

• Minimum call order value is $1.00.

• Maximum call order value is $350,000.00.

• Calls orders under $15,000 may be placed without providing for fair opportunity.

• Proposals must be submitted via email by March 16, 2026, no later than 2:00 P.M. EST.

• The subject line of the email response must include the solicitation number.

• Basis for award will be based on capability, relevant and recent satisfactory or better past performance, and fair and reasonable pricing.

• Offerors may provide an alternate pricing schedule.

• Vendors must submit their complete catalog with unit pricing and percentage discount off catalog pricing for quantities.

• The government intends to make award without conducting discussions, but reserves the right to do so.

• Vendors agree to hold prices firm for 60 days after submission.

• This solicitation is a 100% small business set-aside.

• Small business size standard is 600 employees.

• BPAs will not be issued to third-party entities.

• Questions must be submitted via email ONLY to wesley.spencerjr2.civ@army.mil by March 9, 2026, no later than 2:00 p.m. EST.

• No phone calls will be accepted for questions.

• The document references an "Addendum to FAR Provision 52.212-1" and "Addendum to FAR 52.212-2 Basis for Award" which contain further details.

• Provisions and clauses are included as a separate attachment.

Solicitation / RFP / RFQ

This document, identified by the number W912LQ26RA002, appears to be a solicitation or a related document that incorporates numerous clauses by reference. It lists a comprehensive set of FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses that will likely form the basis of any resulting contract.

The document itself does not detail specific services or products to be procured. Instead, it focuses on the contractual and regulatory requirements that bidders must adhere to. These include, but are not limited to:

• Prohibitions and Representations: Clauses related to compensation of former DoD officials, whistleblower rights, acquisition of covered defense telecommunications equipment, business operations with certain regimes, and contracting with inverted domestic corporations.
• Compliance and Certifications: Requirements for Buy American and Balance of Payments, utilization of small businesses, child labor, combating trafficking in persons, and reporting executive compensation.
• Payment and Submission: Instructions for electronic invoicing via Wide Area WorkFlow (WAWF), cost or pricing data requirements, and limitations on subcontracting.
• Evaluation Factors: Mentions evaluation factors such as Past Performance and Pricing for commercial products and services.

Specific contract type, period of performance, and estimated value are not detailed in this document. However, many clauses are dated, indicating potential contract periods or effective dates.

• WAWF: Detailed instructions are provided for submitting payment requests and receiving reports through the Wide Area WorkFlow (WAWF) system.
• Evaluation: For commercial products and services, evaluation will consider Past Performance and Pricing, with the relative importance to be specified.

Several clauses address small business concerns, including "Notice of Total Small Business Set-Aside," "Utilization of Small Business Concerns," and "Limitations on Subcontracting," suggesting potential set-aside opportunities or requirements.

This document is a compilation of clauses and provisions. Bidders must carefully review each incorporated clause to understand the full scope of contractual obligations and requirements for this opportunity. Specific details regarding the actual goods or services to be procured are likely found in other related solicitation documents.

Form / Attachment / Pricing Sheet

This document is a vendor submission form for marketing items, likely related to the Virginia Army National Guard (VAARNG). It serves as a template for vendors to provide pricing and details for various marketing products and associated services.

• Item Description: Vendors are to list specific items or services.
• CLIN / Subline Item: Fields for contract line item numbers.
• Pricing Tiers: Sections for unit price based on quantity breaks (1-50, 51-250, 251-500).
• Additional Charges: Specific categories for extra costs, including:
  • Design Services
  • Embroidery
  • Performance Style
  • Screen Printing
  • Heater Transfers
  • Sublimation Printing
  • Delivery Fee
• Vendor Instructions: A note to delete a specific statement before submission and that vendors may add rows/columns or additional relevant information for price evaluation.

This form is crucial for bidders to accurately quote prices for marketing items. It outlines the required format for submitting pricing, including quantity discounts and potential additional charges for services like design and various printing methods. Vendors must complete this form to provide a comprehensive and comparable price proposal.

Statement of Objective (SOO)

This document establishes a Blanket Purchase Agreement (BPA) for the Virginia National Guard (VNG) to procure a wide range of customized wearable and non-wearable promotional items. The goal is to create a streamlined, flexible process for acquiring high-quality, tailored products efficiently, ensuring cost-effectiveness, brand consistency, and timely delivery.

The BPA covers the design, production, and delivery of customized promotional items, including:

• Wearable Items: T-shirts, polos, jackets, hats, and specialty apparel.
• Non-Wearable Items: Branded products like pens, notebooks, tote bags, water bottles, customized office supplies, and specialty packaging.
• Customization Services: Logo embroidery, screen printing, heat transfer, and sublimation printing.
• Fulfillment Services: Sizing, material selection, order fulfillment, packaging, and distribution.

The primary objectives include streamlining procurement, achieving cost savings through volume discounts, ensuring quality assurance and adherence to VNG branding, maintaining flexibility for evolving needs, ensuring timely delivery, and providing transparency through order tracking.

• Period of Performance: 60 months (5 years) from award or until a cumulative cost ceiling of $1,000,000 is reached.

• Estimated Cost Ceiling: $1,000,000

• Authorized users include VANG Purchasing and Contracting (P&C) Office, Base Contracting Office (BCO), and appointed Ordering Officers (OO).

• Orders over the micro-purchase threshold may be competed among BPA holders based on lowest price or rotated.

• Orders are placed via individual call or delivery orders and are binding upon contractor acknowledgment.

• Pricing must be competitively structured, fair, reasonable, and include volume discounts.

• Payment for orders may be made via Government Purchase Card (GPC) or submitted through Wide Area Workflow (WAWF) for other orders.

Contractor performance will be evaluated based on order accuracy, product quality, adherence to delivery schedules, and customer satisfaction.