Virtual Coding Services BEM AO
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), Bemidji Sub-Area, is soliciting proposals for Virtual Coding Services for its Bemidji Area Office, including the Red Lake, Cass Lake, and White Earth Service Units. This will be awarded as a Firm Fixed Price, Indefinite Delivery – Indefinite Quantity (IDIQ) contract with a base year and two one-year options. This opportunity is a 100% Indian Economic Enterprise (IEE) Set-Aside. Proposals are due February 18, 2026, at 1:00 PM CT.
Scope of Work
The contractor will provide area-wide, off-site medical coding services for various encounter types, including Outpatient, Inpatient, Emergency Department (ED), Behavioral Health (BH), Telehealth, and Tribal health encounters. Key services include:
- Analysis, review, and completion of coding to support revenue cycle management.
- Ensuring compliance and maintaining accurate medical records.
- Assisting with retrospective provider audits.
- Providing staff instructions/training based on audit findings, service unit requests, or new initiatives.
- Adherence to Centers for Medicare & Medicaid Services (CMS), Federal, and State regulations.
Contract & Timeline
- Contract Type: Firm Fixed Price, Indefinite Delivery – Indefinite Quantity (IDIQ). Task orders will be Firm Fixed Price.
- Period of Performance: Base Year (May 1, 2026 - April 30, 2027) plus two (2) one-year option years.
- Maximum Contract Value: $2,000,000
- Minimum Guarantee: $10,000
- Set-Aside: 100% Indian Economic Enterprise (IEE).
- NAICS Code: 541219, Other Accounting Services (Small Business Size Standard: $25M).
- Proposal Due: February 18, 2026, at 1:00 PM CT.
- Published: January 20, 2026.
Evaluation
Proposals will be evaluated based on Past Performance (60%) and Technical Capability (40%). Past Performance combined with price is considered greater than price. The Government intends to award without discussions, emphasizing the need for complete proposals that represent relevant experience, past performance, and price.
Key Requirements & Compliance
Offerors must submit:
- Standard Form 1449 (Sections 12, 17, & 30).
- Section B.1, Contract Administration Data, and Section B.5, Schedule of Price/Costs (all-inclusive hourly rate).
- A word document with three (3) current and available references for past performance.
- Verification of Contractor Registration in SAM.gov.
- Acknowledgment of the Business Associate Agreement (BAA), which outlines critical responsibilities for safeguarding Protected Health Information (PHI) and ensuring HIPAA compliance.
- A completed and signed Indian Economic Enterprise (IEE) Representation Form to self-certify eligibility under the Buy Indian Act.
Contractor employees requiring access to Government Information Systems must be registered, complete training, and undergo a national criminal history fingerprint search. Invoices will be submitted electronically via the U.S. Department of the Treasury's Invoice Processing Platform (IPP).