Virtual Reality Mobile Aviation Simulation Services (Amendment 0002)

Solicitation / RFP / RFQ

This solicitation is for the Development of a Standardized Wildfire Aviation Virtual Training Delivery with Technical Support. The USDA/Forest Service, National Interagency Fire Center is seeking quotes for this service.

• Development of wildfire-based simulations for various roles including aerial supervisors, pilots, helicopter crews, and smokejumpers.

• Potential expansion to non-fire all-risk simulations and Unmanned Aircraft Systems (UAS).

• Specific courses include: Regional Aerial Supervisor Refresher Course (RT-378), Regional Helicopter Manager Refresher Course (RT-372), National Aerial Supervision Academy, Smokejumper Spotter Training, MAFFS Training Support, and VR Demo Days.

• Training will involve mixed reality flight controls, VR equipment, and associated hardware.

• Vendor must provide role players with expert understanding of relevant policies and scripts.

• IT support, shipment, setup, teardown, and travel costs are to be included.

• Solicitation Number: 1202SA26R9700

• Period of Performance: March 1, 2026 to February 28, 2031 (Base Year plus four option years and a 6-month extension).

• Contract Type: Not explicitly stated, but implies a contract for services with task orders.

• Estimated Value: Minimum order of $1000, maximum of $4,500,000.00 per company over the performance period.

• Quotes must be emailed to the Contracting Officer, Kay Brundage (rita.brundage@usda.gov) by the closing date and time.

• Required submission items include SF 1449 (Blocks 17a and 30a-30c), Section B Schedule of Item, Section D.1(c)(3), and supporting documents (E.1 52.212-1, E.6 52.209-7).

• Evaluation will be based on Technical Approach, Past Performance, and Price.

• The award will be made to the highest rated technical quote that is also fair and reasonable in price.

• Offerors must provide pricing for the base period and all option periods.

• Offerors must hold prices firm for 30 calendar days from the offer due date.

• NAICS Code: 488190

• Size Standard: $40,000,000.00

• The solicitation does not explicitly state a set-aside, but lists various small business categories under Section 10.

• Questions regarding the solicitation must be emailed to Kay Brundage no later than February 9, 2026, at 1400 Central Standard Time.

• The contract will be administered by the USDA Forest Service.

• Payment will be made via the Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is the "FSS Past Performance Questionnaire." It is designed to collect feedback on a contractor's past performance for a specific project or contract. This information is typically used by government agencies during the evaluation of proposals for new contracts.

• Section 1: Details of the firm/agency providing feedback, including Project Name, Period of Performance, Contract Award Date, Awarded Value, Contract Type, Contract Completion Date, and Current Contract Dollar Value.
• Section 2: Information about the assessing official, including Name, Email, Phone Number, and their association with the firm being rated.
• Section 3: Assessment of specific performance areas, including:
  • Quality of Product or Service
  • Schedule
  • Cost Control
  • Business Relations
  • Management of Key Personnel
  • Reliability
  • Customer Support
  • Overall Performance
  • Other Areas (with space for two specific items) For each area, feedback is to be provided by checking one of the following boxes: Unsatisfactory, Marginal, Satisfactory, Very Good, Exceptional, or N/A.
• Section 4: A space for "Additional Comments."

Bidders may be required to provide this questionnaire to their past clients or may receive it from government agencies evaluating their performance. Understanding the categories assessed and the rating scale is crucial for preparing to either fill out this form accurately or to understand how their past performance will be evaluated.

Solicitation / RFP / RFQ

This solicitation is for the Development of a Standardized Wildfire Aviation Virtual Training Delivery with Technical Support. The U.S. Department of Agriculture, Forest Service, National Interagency Fire Center is seeking quotes for this service.

• Development of a standardized wildfire aviation virtual training program.

• Provision of technical support for the virtual training delivery.

• The training will cover various roles and scenarios related to aerial supervision and firefighting, including but not limited to:

  • Regional Aerial Supervisor Refresher Course (RT-378)
  • Regional Helicopter Manager Refresher Course (RT-372)
  • National Aerial Supervision Academy
  • Smokejumper Spotter Training (Initial and Refresher)
  • MAFFS Training Support
  • VR Demo Days

• Specific tasks include deploying mixed reality and VR equipment, providing role players, and offering in-person IT support.

• The contract period of performance is from March 1, 2026, to February 28, 2031, with potential for a 6-month extension.

• The contract is an indefinite-quantity contract with a minimum order of $1000.00 and a maximum of $4,500,000.00 per company over the period of performance.

• Quotes must be emailed to the Contracting Officer, Kay Brundage (rita.brundage@usda.gov) by the closing date and time.

• Required submission items include:

  • SF 1449, Blocks 17a and 30a-30c.
  • Section B Schedule of Item and D.1(c)(3), Contractor Authorized Signatures.
  • Supporting documents for E.1 (Instructions to Offerors) and E.6 (Information Regarding Responsibility Matters).

• Evaluation will be based on Technical Approach, Past Performance, and Price.

• The offeror agrees to hold prices firm for 30 calendar days from the offer due date.

• NAICS Code: 488190

• Size Standard: $40,000,000.00

• Questions regarding the solicitation must be emailed to Kay Brundage no later than February 9, 2026, at 1400 Central Standard Time.

• The solicitation includes numerous FAR and AGAR clauses incorporated by reference.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or cost breakdown for training services, potentially for multiple years and various locations. It outlines costs per training session and provides placeholders for virtual training dates and specific venues.

• Base Year, Option Year One, Two, Three, and Four: The sheet details costs and dates for training events across these contract periods.
• Training Venues/Courses: Includes specific training events such as 'R2 RT 372', 'SMKJ Spotter Academy', 'National Aerial Supervision Academy', and 'MAFFS training support'.
• Cost Per Training: A column for the cost associated with each training event.
• Virtual Training Date: A column for scheduled virtual training dates, often marked as 'TBD'.
• Additional Items: Includes sections for developing a "virtual kneeboard," "easy to fly aircraft" technology, and VR technology with PTT button and audio selector panel, all with TBD costs and delivery dates.
• Six Month Extension: A placeholder for a potential six-month extension.
• Total Cost of Contract: A field for the overall contract cost.

This document is crucial for bidders to understand the potential costs associated with providing the outlined training services. It highlights the scope of training events, the potential duration of the contract (including option years), and specific technology development requirements. Bidders will need to use this information to formulate their pricing proposals. The "TBD" entries indicate areas where specific pricing or scheduling details are yet to be finalized or require bidder input.