VISN 15 Bed/Mattress Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 15, has issued a Sole Source Justification for the rental of specialized inpatient hospital beds, mattresses, and accessories. This requirement is for a Firm-Fixed Price award to Hill-Rom (doing business as Baxter), the original equipment manufacturer (OEM), due to their proprietary air fluidizing therapy technology essential for spinal cord injured veterans. The estimated value is $3,520,635.00 over a base year and four option years, with an effective date of December 30, 2025.
Scope of Work
The contractor will provide 24/7 rental, delivery, setup, maintenance, and pick-up services for various inpatient hospital beds, mattresses, and associated accessories. These items will support inpatient units including ICUs, Acute Care, Specialty Care, Spinal Cord Injury (SCI), and Community Living Centers (CLC) across nine VISN 15 facilities. Key equipment categories include:
- Standard Hospital Beds
- Bariatric Beds (including ICU)
- Critical Care ICU Beds
- Air-Fluidized Therapy Beds
- Low Air Loss Therapy Surfaces
- Foam-Type Pressure Redistribution Surfaces
- Low Beds
Services also include staff training on equipment operation and safety.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Estimated Value: $3,520,635.00
- Period of Performance: Base year + four option years, effective December 30, 2025
- Published Date: June 1, 2026
Eligibility & Set-Aside
This procurement is restricted to only one responsible source (sole source) under statutory authority 41 U.S.C. § 1901. Market research indicated that no other vendors, including small businesses, could fulfill the requirement for the specialized air fluidizing therapy mattress technology, which is proprietary to Hill-Rom.
Place of Performance
Services will be provided at the following VISN 15 Medical Centers:
- VAMC Marion, IL
- VAMC Kansas City, MO
- VAMC St. Louis (John Cochran & Jefferson Barracks), MO
- VAMC Columbia, MO
- VAMC Poplar Bluff, MO
- VAMC Wichita, KS
- VAMC Topeka, KS
- VAMC Leavenworth, KS
Additional Notes
This document serves as a justification for sole source procurement and is not a solicitation for vendor bids. The VA will continue market research to identify potential future competition.