VISN 23 RFI: Lights, Booms and Video Integration Equipment and Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Veterans Integrated Service Network 23 (VISN 23), has issued a Request for Information (RFI) for Surgical Lights, Booms, and Video Integration Equipment and Support Services. This RFI is for market research purposes only to determine the commercial market's ability to provide these items and related maintenance/repair services to VISN 23 hospitals and clinics. The goal is to better define requirements for replacing or creating new custom operating suite systems using commercial off-the-shelf (COTS) items over the next five years. Responses are due by June 6, 2026.
Scope of Work
The RFI seeks information on providing surgical lights, booms, video integration software, equipment, accessories, and maintenance/repair services. Detailed technical specifications are provided in the "VISN 23 IDIQ Site Salient Characteristics.xlsx" document, outlining requirements for LED surgical lighting systems (e.g., 123 lightheads across sites, adjustable color temperature, HD video compatibility), various equipment and anesthesia booms (e.g., 116 equipment, 32 anesthesia booms with specific load capacities, medical gas, network, and video integration features), and video integration systems (e.g., unified routing, touch screen control, digital storage, medical-grade monitors). These requirements apply to multiple VA facilities including Fargo, St. Cloud, Central Iowa, Black Hills, Iowa City, MIN, NWI, and SUX.
Information Requested from Vendors
Vendors are asked to provide:
- Feedback on a Draft Statement of Work (SOW), including proposed edits, project outlines, and timelines.
- Informal Proposed Schedules and Pricing for light, boom, and video integration systems, utilizing the "Draft Schedule.xlsx" template. This includes details on manufacturer, product numbers, descriptions, unit prices, and system components.
- An explanation of their schedule organization and how components are categorized.
- Responses to specific questions detailed in the "Questions for Vendors.xlsx" document, covering general organization information, socio-economic status, security and compliance (e.g., Business Associate Agreements, VHA compatibility), network/hosting/hardware baselines, technical solution designs, implementation plans, training deliverables, and maintenance/SLA details.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: None specified (market research only)
- Response Due: June 6, 2026, by 22:00:00Z
- Published: May 14, 2026
Submission Requirements
Responses must be submitted via email to Jeffrey.Brown8@va.gov and Traci.Johannes@va.gov. Submissions should include the organization's Unique Entity Identifier (UEI) and a brief capability narrative, limited to 5 pages. This RFI is for market research only, and no contract awards will be made from this announcement. Potential future solicitations may include clauses related to limitations on subcontracting.