VISN 4 Hub Medicopia Software Specimen Collection System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VISN 04 HUB, is conducting a Sources Sought/Request for Information (RFI) to identify potential sources for Lattice, Inc.'s Medicopia Specimen Collection Software. This notice is for market research purposes and is not a solicitation for bids. The system is required for laboratory specimen collection across multiple VISN 4 Healthcare Network facilities, including Pittsburgh, PA. Responses are due by April 22, 2026.
Scope of Work
The requirement is for an automated positive patient identification system for laboratory specimen collection. This includes procurement, installation, testing, and implementation of a bar-coded system that integrates with existing VA systems (EMR - CPRS/Cerner, LIS - VistA/Cerner). Key functionalities include barcode scanning for patient ID, bedside printing of specimen labels, support for various specimen types, emergency label printing, audit trails, and built-in reporting. The contract is anticipated to be a Blanket Purchase Agreement (BPA).
Contract & Timeline
- Type: Sources Sought / Request for Information
- Product/Service Code (PSC): 7A21 - Business Application Off The Shelf Software
- NAICS Code: 513210 (as per Sources Sought document)
- Set-Aside: None specified (market research stage)
- Response Due: April 22, 2026, 12:00 PM EST
- Published: April 15, 2026
- Place of Performance: Multiple VISN 4 Healthcare Network facilities, including Pittsburgh, PA.
Special Requirements
Software: Must be VA TRM approved or obtain ERA approval, comply with VA Cybersecurity Program, Risk Management Framework, and VA Directive 6500. VA will own the software with full administrative rights, and licenses must be perpetual, not subscription-based. Hardware: Must be compatible with existing scanners/printers, portable, wireless/USB capable, with rechargeable batteries. WLAN hardware must be FIPS 140-2/3 validated; Bluetooth-only is not permitted. Interfaces: Required for EMR and LIS connectivity (API callbacks and HL7 messages). Security: Strict adherence to VA security policies (VA Handbook 6500 series), PIV card/Active Directory for user access, and a Business Associate Agreement (BAA). All personnel must complete mandatory VA security and privacy training. Support & Maintenance: Includes 24/7 phone support, software/license support, upgrades, patches, virtual troubleshooting for at least three years, on-site training, and annual utilization reviews.
Response Requirements
Interested parties must be registered in SAM. Responses should be submitted via email only to Joanne Skaff (joanne.skaff@va.gov) and include:
- Company Name, Address, Point of Contact, Phone, Email
- DUNS Number, CAGE Code, Tax ID Number
- A capability statement and relevant literature addressing the ability to supply the required items.
- A Brochure/Specification Sheet for the product offered.
- A letter of authorization.
- Answers to socio-economic status questions (Small Business, VOSB, SDVOSB, HUB Zone, Woman Owned, Large Business, GSA/FSS schedule).
Note: No phone calls will be accepted regarding this requirement.