Voluntary Intermodal Sealift Agreement (VISA) - 2024 Renewal

Amendment / Modification

This amendment (0002) to solicitation HTC71124RWV01 updates Clause 52.212-4 (Tailored).

• Clause 52.212-4 (TAILORED) - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (MAY 2014) (tailored)

No changes to proposal deadlines or submission requirements are indicated by this amendment.

Amendment / Modification

• Clause 52.232-40, "Providing Accelerated Payments to Small Business Subcontractors," has been removed as it is already included in clause 52.212-5.

• The order period end date has been changed from March 31, 2035, to September 30, 2034.

• CLIN 0001 and CLIN 1001 have been updated:

  • The CLIN type has been changed to "priced."
  • "FOB Destination" has been added.
  • The PSC code has been updated to V124.
  • The NAICS code has been updated to 483111.

• Delivery schedules have been added for CLIN 0001 (POP 01-OCT-2024 TO 30-SEP-2029) and CLIN 1001 (POP 01-OCT-2029 TO 30-SEP-2034), both with "FOB: Destination."

• The Acceptance/Inspection Schedule for CLIN 0001 has been modified.

• The Acceptance/Inspection Schedule for CLIN 1001 has been modified.

• Clause 52.232-40

• Solicitation/Contract Form (Order period end date)

• Supplies or Services and Prices (CLINs 0001 and 1001)

• Deliveries and Performance (Delivery Schedules for CLINs 0001 and 1001)

• Inspection and Acceptance (Schedules for CLINs 0001 and 1001)

• The effective date of the amendment is July 9, 2024.

• The order period end date has been adjusted.

• Specific CLIN details, including pricing, FOB, PSC, and NAICS codes, have been updated.

• Delivery schedules have been added.

Form / Attachment / Pricing Sheet

This document, the "VISA CARRIER VESSEL INFORMATION SHEET," is a form designed to collect detailed information about vessels that may be used for government contracts, likely related to transportation or shipping services. It serves as a standardized method for potential vendors to provide comprehensive data about their vessels.

• SAM.gov Information: Includes fields for UEI, Cage Code, TIN, Parent TIN, Business Size, and Socioeconomic Status.
• Physical and Mailing Addresses: For the business.
• Government Business POC and Broker Information: Contact details for relevant parties.
• Vessel Data: Information on where and when the vessel was built, its identification numbers, and crew nationality.
• Pricing Data: Details on operational status rates for different stages and scenarios (e.g., ROS less than 10 days, ROS 10 days or longer), including Stage I, II, and III rates and a negotiated rate.
• Other Proposed Costs: For crew, bonuses, and carriage of ammunition/hazardous cargo.
• Vessel Characteristics: Dimensions, tonnage, draft, deadweight capacity, freeboard, and horsepower.
• Cargo Capacity: Various measurements including grain cubic capacity, bale cubic capacity, square footage/meters of cargo space, container capacity (TEU/FEU), refrigerated container capacity, reefer-space capacity, deep-tank capacity, and capacity of spaces with cell guides.
• Ramps and Cargo Spaces: Description of ramps and general cargo space features, including holds, hatches, and lashing points.
• Gear: Information on winches, derricks, booms, and cranes.
• Fuel Consumption: Details on service speed fuel consumption (laden and ballast) and minimum vessel fuel specifications.
• Other Contracts Supported by Vessel: A section to list contracts the vessel has supported.
• Comments: A general field for additional remarks.

Bidders must complete and submit this form to provide the necessary technical and operational details of their vessels. This information is crucial for the government to assess vessel suitability, capabilities, and to determine pricing for potential contracts. Accurate and complete submission is essential for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet template for creating a Plan of Actions & Milestones (POAM) related to NIST SP 800-171 compliance. It is intended for contractors to document their compliance status with NIST 800-171 controls, which is often a requirement for government contracts.

• Instructions for POAM: Provides guidance on how to complete the template, including required company information (Company name, Contract number, CAGE code, Date completed, Submission Type, Point of Contact) and details on how to fill out the control compliance sections.
• NIST 800-171 Controls: The template covers all NIST 800-171 control families, detailing specific controls and their sub-objectives.
• Editable Fields: Users are instructed to fill in company information, non-compliance detection dates, scheduled and actual completion dates, supporting documentation/system controls, and status/comments for each control.
• Locked Fields: Certain fields such as 'control compliance', 'control/objective number', 'control family', 'DIBCAC score', 'control/objective text', and 'control type' are locked and not editable.
• Compliance Logic: The template outlines how sub-objective compliance determines the overall control compliance status.
• Carrier Info Sheet: Includes fields for company name, contract number, CAGE code, date completed, submission type, and point of contact.
• FARS 52.204-21 Tab: Highlights FAR Clause 52.204-21, Basic Safeguarding of Covered Contractor Information Systems.

Bidders must use this template to document their compliance with NIST SP 800-171 requirements. This includes detailing their current status, any identified non-compliance, planned remediation steps, and timelines. This document is crucial for demonstrating adherence to cybersecurity standards required by the government for this opportunity.

Other / Unclassified

This document is a compilation of notices from the Federal Register, dated October 29, 2014. It contains several distinct announcements:

1. Federal Aviation Administration (FAA): Notice of the seventh meeting of RTCA Special Committee 228, focused on Minimum Operational Performance Standards for Unmanned Aircraft Systems. The meeting was scheduled for November 21, 2014, in Washington, D.C.

2. Maritime Administration (MARAD): Notice of the extension of the Voluntary Intermodal Sealift Agreement (VISA) until October 1, 2019. The VISA is designed to make intermodal shipping services available to the Department of Defense for supporting U.S. Armed Forces deployment.

3. Office of the Comptroller of the Currency (OCC):

   • Notice of the renewal of the charter for the OCC Mutual Savings Association Advisory Committee (MSAAC) for a two-year period effective October 6, 2014.
   • Notice of a public meeting of the MSAAC scheduled for November 18, 2014, in Washington, D.C., to advise the OCC on matters concerning mutual savings associations.

This document does not contain a solicitation, SOW, amendment, or Q&A directly related to a specific procurement opportunity. It consists of administrative notices and meeting announcements from various government agencies. Therefore, it has limited direct relevance for a bidder assessing a specific opportunity, other than providing awareness of related government activities or potential future policy discussions in the mentioned sectors (aviation, maritime, financial regulation).

Form / Attachment / Pricing Sheet

This document, "DRAFT VISA T&Cs 24 June 2024," outlines the Terms and Conditions for the Voluntary Intermodal Sealift Agreement (VISA). It details the scope of services, capacity enrollment terms, dry cargo time charter provisions, time charter details, and various other clauses related to maritime operations, security, and payment.

• Contract Scope: Overview of services, including ocean transportation charter and intermodal movements.
• VISA Capacity Enrollment: Terms for participants to enroll vessel capacity, including priority for peacetime cargo.
• Dry Cargo (Time) Charter: Provisions related to charter hire, mission, reporting, crew, cargo receipt, loading/discharging, and oil pollution spills.
• Time Charter: Details on delivery, redelivery, ports/places, charter period, dry dock, insurance, war risk, readiness, and off-hire conditions.
• Security: Requirements for physical, personnel, information, antiterrorism/force protection, and industrial security.
• Cyber Security: Mandates for handling non-public information and reporting cyber incidents.
• Payment and Invoicing: Procedures for submitting invoices and payment terms.

This document is crucial for potential bidders as it lays out the comprehensive terms and conditions under which sealift services will be procured. It defines the operational, security, and financial framework for any awarded contract, enabling bidders to assess their capability to meet the requirements and understand their obligations and entitlements.

Solicitation / RFP / RFQ

This document is a solicitation for VISA Contingency Services. The government is procuring these services to support the Voluntary Intermodal Sealift Agreement (VISA) program.

• The solicitation covers "VISA Contingency Services - Base Period" and "VISA Contingency Services - Option Period 1".

• Specific details regarding the services, deliverables, and performance expectations are found within the "Schedule of Supplies/Services" and other referenced attachments.

• The contract type is Firm Fixed-Price (FFP).

• The period of performance for the Base Period is 1 October 2024 - 30 September 2029.

• The period of performance for Option Period 1 is 1 October 2029 - 30 September 2034.

• The contract is an indefinite-quantity contract.

• Offerors must submit proposals via email to the addresses provided by August 27, 2024.

• The solicitation includes numerous FAR clauses and provisions that offerors must review and comply with.

• Evaluation will be based on fair and reasonable pricing for responsible and responsive offerors who are VISA participants.

• Price analysis will be conducted in accordance with FAR 15.404-1.

• Offerors must be participants in the Voluntary Intermodal Sealift Agreement (VISA).

• The solicitation includes various representations and certifications related to small business status, including HUBZone, SDVOSB, EDWOSB, WOSB, etc.

• The solicitation incorporates by reference numerous FAR and DFARS clauses.

• Specific instructions for submission, including required documents, are detailed in the addendum to FAR 52.212-1.

Form / Attachment / Pricing Sheet

This document, "VISA CAPACITY COMMITMENT," is a form used to record a company's commitment regarding vessel capacity. It appears to be related to program/contract information, commercial capacity, and militarily useful capacity.

• Vessel Information: Fields for Vessel Name, Official/LR/IMO#, Vessel Type, Speed, Liner (X) or BHP - Tugs only, DWT, Jones Act (X), MSP No., Stage I & II Auth (X), and Stage III Auth (X).
• Capacity Metrics: Columns for Commercial Capacity (TEU, Sq Ft, MTon) and Militarily Useful Capacity (TEU, Sq Ft, MTon).
• Commitment Summary: Sections for # of Vessels, DoD Charters, # of Charters, and Notes.
• Stage Commitments: Details on commitments for non-Jones Act vessels and subsidized vessels.
• Agreement Section: Fields for Name & Title of Company Official, Signature of Company Official, and Date.
• Agency Review: Fields for Agency Office Symbol/Signature/Date, MSC/, and MARAD/.

Bidders may need to complete and submit this form to demonstrate their capacity commitments as required by the solicitation. It outlines the specific data points related to vessel characteristics and capacity that the government is requesting.

Other / Unclassified

This document contains the "DRAFT: VISA T&CS" (Voluntary Intermodal Sealift Agreement Terms and Conditions), dated March 14, 2024, with tracked changes noted. It is a comprehensive agreement outlining the terms and conditions for voluntary intermodal sealift services.

This document is crucial for potential bidders as it details the operational, contractual, and security requirements for participating in the Voluntary Intermodal Sealift Agreement (VISA) program. It covers aspects such as:

• Contract Scope and Basic Services: Outlines the provision of ocean transportation, intermodal services, and management expertise.
• Capacity Enrollment: Explains the process and terms for enrolling vessel capacity into different stages of the VISA program, including priority considerations for certain contractors.
• Operational Terms: Details requirements for dry cargo and time charters, including charter hire, mission objectives, reporting, crew conduct, cargo receipt, loading/discharging, and specific clauses related to insurance, war risk, and readiness.
• Security Requirements: Encompasses physical, personnel, information, antiterrorism/force protection, and cyber security measures, including specific protocols for armed contractor security personnel.
• Invoicing and Payments: Specifies procedures for submitting invoices and payment terms.
• Governing Law and Activation: Outlines the governing law and the process for activating VISA stages.

Bidders should review this document thoroughly to understand the full scope of services, obligations, and requirements associated with the VISA program.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - VISA Definitions," provides a glossary of terms and acronyms used within the context of the Voluntary Intermodal Sealift Agreement (VISA) and related solicitations or contracts. It serves to ensure a common understanding of terminology for all parties involved.

• Definitions for a wide range of terms related to maritime operations, charter parties, cargo, measurements, and government contracting.
• Includes definitions for acronyms such as API, ASTM, CAGE, CFR, DFARS, DoD, FAR, IMO, MSC, and others.
• Specifies units of measure (e.g., Bbl, Cu ft, Ft, kg, km, kPa, kW, Lb, LT, m, m², m³, MT, t) and their conversions.
• Clarifies terms related to cargo, such as "Full Cargo," "Part Cargo," "OBQ," and "ROB."
• Defines terms related to time and scheduling, including "Laytime," "Laydays," "Notice Time," and various holiday exclusions (SHEX, SSHEX, SHINC, SSHINC).

Bidders should review this document to understand the specific definitions and terminology used in the solicitation and any subsequent contract. Familiarity with these terms is crucial for accurately interpreting requirements, preparing proposals, and understanding contractual obligations, particularly concerning vessel operations, cargo, and scheduling.

Other / Unclassified

This document contains three distinct notices from the Maritime Administration (MARAD) of the Department of Transportation:

1. Privacy Act Notice: This section outlines MARAD's solicitation of public comments for its rulemaking process and how these comments are handled, including their public posting on www.regulations.gov. It also provides authority citations and signature details.

2. Requested Administrative Waiver of the Coastwise Trade Laws: Vessel DOWN UNDER: MARAD is seeking public comments on a request for a waiver of the U.S.-build requirement for the vessel DOWN UNDER. The intended commercial use is for "Sunset Cruises" in Massachusetts and Rhode Island. Comments are due by March 2, 2018, and should address the potential adverse effects on U.S. vessel builders or businesses that use U.S.-flag vessels.

3. Voluntary Intermodal Sealift Agreement (VISA): Changes to the Open Season Enrollment Period: MARAD is announcing a change to the VISA program's enrollment procedures. The annual open season for enrollment is being eliminated. U.S.-flag vessel operators can now apply for enrollment at any time throughout the year. This change aligns with new Department of Defense (DOD) requirements. The notice details eligibility, commitment requirements, compensation, security clearances, and the application process for the VISA program, which provides commercial sealift and intermodal shipping services to the DOD for national defense contingency requirements.

These notices are relevant to potential bidders and industry participants by:

• Informing them about the process for submitting comments on regulatory actions and waiver requests.
• Providing an opportunity to comment on specific waiver requests that could impact the U.S. maritime industry.
• Announcing significant changes to the VISA program's enrollment, which affects U.S.-flag vessel operators seeking to participate in providing sealift services to the DOD.

Other / Unclassified

This document contains three distinct notices published in the Federal Register:

1. Federal Transit Administration (FTA) - Early Scoping Notice: This notice announces an early scoping meeting for the Staten Island North Shore Bus Rapid Transit (BRT) Project. The purpose is to gather public and agency input on the project's purpose, need, potential impacts, and alternatives as part of the environmental review process under NEPA and SEQRA. A public meeting is scheduled for October 17, 2019.

2. Maritime Administration (MARAD) - Voluntary Intermodal Sealift Agreement (VISA) - 5 Year Extension: This notice announces the extension of the VISA until October 1, 2024. The VISA is intended to ensure the availability of intermodal shipping services and equipment for the Department of Defense's emergency deployment and sustainment of U.S. Armed Forces.

3. Department of the Treasury (OCC) - Agency Information Collection Activities: This notice is a correction and request for comment on a revised information collection titled "Licensing Manual" by the Office of the Comptroller of the Currency (OCC). It seeks public input on the revision of this manual, which is subject to the Paperwork Reduction Act.

These notices are relevant to potential bidders by informing them about:

• Upcoming transit projects: The Staten Island BRT Project notice indicates potential future contracting opportunities related to transit infrastructure and services.
• Government support for maritime services: The VISA extension highlights the government's ongoing need for and commitment to intermodal shipping services, which could be relevant to companies in that sector.
• Regulatory and administrative processes: The OCC notice is primarily administrative, informing the public about a comment period for a revised manual, which may be relevant to financial institutions or those interacting with the OCC.

Form / Attachment / Pricing Sheet

This document is a template for a Plan of Actions & Milestones (POAM) related to NIST SP 800-171 compliance. It is designed to help contractors track their progress in implementing security controls required by NIST SP 800-171 and FAR Clause 52.204-21.

• Instructions: Provides guidance on how to complete the POAM, including required fields such as company name, contract number, date completed, submission type, and point of contact information.
• Control Families: The workbook contains sections for each NIST 800-171 control family, allowing for detailed tracking of individual controls and objectives.
• Compliance Status: Includes fields for indicating compliance status (Compliant/Non-Compliant), non-compliance detection dates, scheduled completion dates, and actual completion dates.
• Supporting Documentation: Space is provided to describe supporting documentation or system controls that demonstrate compliance.
• Status/Comments: A section for additional notes and amplifying information.
• Summary Charts: Visual representations (pie charts and bar graphs) summarizing the compliance status of NIST 800-171 Controls and Objectives, and FAR 52.204-21 Controls and Objectives.

This template is crucial for any bidder needing to demonstrate compliance with NIST SP 800-171 and DFARS Clause 52.204-21. It provides a structured method for tracking, documenting, and reporting on the implementation status of required cybersecurity controls. Bidders will likely need to use this or a similar format to submit their POAM as part of their proposal or contract performance, especially if the opportunity involves handling Controlled Unclassified Information (CUI) or requires adherence to NIST SP 800-171.