VPRO Max2 Low Temp Sterilizers

Solicitation / RFP / RFQ

This solicitation is for the provision and on-site installation of a minimum of three (3) vaporized hydrogen peroxide Low Temperature Sterilizers at the Kansas City VA Medical Center, located at 4801 Linwood Blvd, Kansas City, MO 64128. These sterilizers are critical for the Sterile Processing Service (SPS) in reprocessing reusable medical devices (RMDs) used in invasive procedures, supporting operating room procedures, surgeries, and ancillary clinics.

• Minimum of three (3) VPRO MaX2 Low Temperature Sterilizers.

• Cabinet dimensions: 33 x 40-15/16 x 72" (838 x 1040 x 1829 mm) or Recessed/Cabinet: 33 x 38-5/16 x 72” (838 x 973 x 1829 mm).

• Mounting: single door, cabinet.

• System installation requires no plumbing, ventilation, or air supply; only a dedicated electrical connection is needed.

• Training for clinical personnel on equipment utilization, including annual retraining.

• Removal and disposal of all debris and packaging material from installation.

• Full-service maintenance via service agreement for a minimum of one year post-installation, including recurring and preventative maintenance.

• Emergency response for equipment and MSPS failures within four hours, with a temporary solution within 24 hours and a permanent solution planned within five business days.

• Compliance with all applicable safety and health regulations and codes.

• Integration with the CensiTrac Instrument Tracking System.

• Contract Type: Firm-Fixed-Price (as per E.4).

• Period of Performance: Not explicitly stated, but includes a one-year maintenance period.

• Estimated Value: Not stated.

• Offers must be submitted electronically via email to Jonathan.lutmer@va.gov by 11:00 am, February 6, 2026.

• Technical questions must be submitted via email to Cory Rosene by 11:00 am, February 3, 2026.

• Evaluation Factors: Technical Requirement, Past Performance, and Price. Technical and Past Performance combined are more important than price.

• Offerors must provide an OEM letter confirming their status as an Authorized Distributor.

• Offerors must be registered in the System for Award Management (SAM).

• This is a Sole Source acquisition.

• The NAICS code is 334510 with a size standard of 800 Employees.

• The Non-Manufacturer rule is applicable.

• The solicitation is an unrestricted solicitation.

• Vendor must be an authorized distributor and submit an Authorized Distributor Letter from the OEM.

• All requirements must be submitted as instructed in "Addendum to 52.212-1 Instructions to Offerors" listed in Section E.2.

Solicitation / RFP / RFQ

This document is a presolicitation notice from the Department of Veterans Affairs (VA) indicating their intent to solicit proposals for VPRO Max Low Temperature Sterilizers and related equipment for the Kansas City VA Medical Center. This will be a one-time buy with delivery and installation required within 90 days.

• Procurement of VPRO Max Low Temperature Sterilizers and Equipment.

• Delivery and installation within 90 days of award.

• The solicitation will be issued unrestricted.

• The anticipated issuance date for the solicitation is on or about January 30, 2026.

• Product Service Code (PSC): 6530 Hospital Furniture, Equipment, Utensils, and Supplies.

• NAICS Code: 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing.

• Small Business Administration (SBA) size standard: 800 Employees.

• This presolicitation notice is NOT a request for submittals. An official Request for Quotes (RFQ) will be posted on Contracting Opportunities.

• Interested contractors are responsible for downloading the solicitation and any amendments from www.sam.gov.

• Prospective contractors are encouraged to register their interest on www.sam.gov to receive notifications.

• The solicitation will be issued unrestricted.

• Quoters must be registered and verified in the Small Business Administration (SBA) database and/or the SAM database to be eligible for award.

• In accordance with FAR 52.204-7, System for Award Management (SAM), prospective contractors must be registered in SAM to be eligible for award.

• This is a presolicitation notice only; no quotes are requested at this time.