VTC Equipment and Installation for Secure Conference Room
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically AFLCMC PZI, is soliciting quotes for VTC Equipment and Installation for a secure conference room at Wright Patterson AFB, OH. This is a Total Small Business Set-Aside opportunity to upgrade conference room technology by integrating Microsoft Teams into a Collateral Secret SIPRNET environment. Quotes are due by 11:00 AM EST, April 20, 2026.
Scope of Work
The project aims to provide and install a complete, turn-key solution for MS Teams functionality in Conference Room 162, Building 28, Area B, WPAFB, OH. Key tasks include:
- Installing a new 4K-capable web camera and microphone solution (tabletop preferred).
- Integrating audio output from the MS Teams system to existing wall-mounted displays.
- Replacing an outdated Crestron controller with a modern processor unit.
- Reprogramming the existing Crestron touch panel for a unified user interface.
- Integrating new MS Teams equipment with the legacy VTC system for seamless switching.
Key Components & Services
The Bill of Materials (BOM) specifies a modern, rack-mounted Crestron processor, a 4K web camera with mount, a tabletop microphone system, and all necessary ancillary equipment and cabling. Professional services for installation, integration, testing, and reprogramming the existing Crestron touch panel are also required. Government Furnished Equipment (GFE) includes 75-inch displays, an amplifier/mixer, equipment rack, Crestron touch panel, Polycom VTC codec, camera, microphones, sound bar, and existing cabling.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (Request for Quotes - RFQ)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Product Service Code: 7B22 (Computing Hardware And Software Products)
- Response Due: April 20, 2026, 11:00 AM EST (amended from April 14, 2026)
- Anticipated Award Date: May 2, 2026
- Published: April 9, 2026
Evaluation
Award will be made to the lowest price, technically acceptable, responsive, responsible offeror. The lowest priced quote will be reviewed first for technical acceptability. Vendors must include any applicable reinstatement fees for maintenance lapses and clearly indicate if any imported end products, components, or materials are anticipated for Duty-Free Entry compliance.
Special Requirements
All items must be TAA compliant. Equipment, software, and configurations must comply with security requirements for SECRET networks, DISA STIGs, and be listed on the DoDIN Approved Products List (APL) with Information Assurance (IA) accreditation. All prospective contractors must be registered in SAM.gov.
Contact Information
Questions should be directed to Tyler E. Fruhwirth at tyler.fruhwirth@us.af.mil. An Ombudsman, Col (S) Paul W. Tinker, is available for concerns at 937-255-5512 or ASCA@us.af.mil.