VTC Maintnance OTSG
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically W6QM MICC-FT BELVOIR, has issued a Combined Synopsis/Solicitation (W91QV126QA038) for Video Teleconferencing (VTC) System Maintenance at the Office of The Surgeon General (OTSG) in Falls Church, Virginia. This is a Total Small Business Set-Aside opportunity for a Firm Fixed Price contract. Offers are due by May 29, 2026, at 12:00 PM Local Time.
Scope of Work
The contractor will provide comprehensive maintenance services for VTC systems located in four conference rooms (3SW437, 3M139, 3M14, 3M151) within the G-3 Operations Directorate at OTSG. Key tasks include:
- Preventive Maintenance: Two visits per month, involving system power-up and testing, VTC calls, cleaning, inspection, adjustment, and cable checks.
- Corrective Maintenance: On-site evaluation and correction of malfunctions, with Help Desk support (2-hour response) and on-site support (24-hour response) if issues cannot be resolved remotely.
- Equipment Management: Providing quotes for upgraded replacements for end-of-service equipment, managing Return Material Authorization (RMA), facilitating next-day replacement for defective equipment, manufacturer repair, and OEM firmware updates.
- Technology Integration: Replacement of outdated or end-of-life VTC components and implementation of new technologies to enhance functionality.
Contract & Timeline
- Type: Firm Fixed Price
- Set-Aside: Total Small Business (NAICS: 811210, Size Standard: $34,000,000.00)
- Period of Performance: A base year (August 1, 2026 – July 31, 2027) and two option years (Option Year 1: August 1, 2027 – July 31, 2028; Option Year 2: August 1, 2028 – July 31, 2029).
- Place of Performance: OTSG/MEDCOM Operation Center, Defense Health Headquarters building, 7700 Arlington Boulevard, Falls Church, Virginia.
- Solicitation Issue Date: May 15, 2026
- Offer Due Date: May 29, 2026, 12:00 PM Local Time.
Eligibility & Special Requirements
- Personnel: Must be fully trained, experienced, and conform to government conduct/ethics standards. All contractor employees require background checks, may need Common Access Cards (CAC), and must possess a SECRET security clearance.
- Contractor: Must possess a SECRET facility clearance.
- Training: Required training includes Antiterrorism (AT) Awareness, Information Assurance (IA)/IT training, and potentially OPSEC and iWatch training.
- Quality Control: The contractor must develop and maintain a Quality Control Program (QCP).
- Resources: Contractor must furnish all necessary supplies, equipment, facilities, and services not provided by the government.
Evaluation
Award will be based on an evaluation of Technical and Price factors. The solicitation incorporates applicable FAR and DFARS clauses, and payment will be processed via Wide Area WorkFlow (WAWF).