VTE/Elevator Maintenance & Repair Service

Sources Sought Notice / Market Research

This notice is for information and planning purposes only to assess industry capabilities for elevator maintenance, repair, and inspection services at JBLE-Langley, Virginia. The government is seeking to determine if this requirement should be competed or set aside.

• Maintenance, repair, and inspection of vertical transportation equipment (VTE)/Elevators.

• Assessment of the scope and cost for these services.

• The government anticipates making award on or about June 15, 2026.

• A Request for Quote (RFQ) is anticipated to be released on or about May 08, 2026.

• The draft Statement of Work (SOW) is posted with this notice.

• Interested parties must submit a capabilities package (no more than 8 pages).

• The package should outline the company's key business abilities relevant to the requirement.

• Responses must address specific questions found in Attachment 1 regarding intent to propose, experience, technical/financial abilities, subcontract management, and small business status.

• The submission deadline is March 23, 2026, at 4:00 p.m. Eastern Time.

• Submissions should be sent via email to Gokul Rayamajhi and Matthew Gregg.

• The applicable NAICS code is 238290 (Other Building Equipment Contractors) with a size standard of $22M.

• Interested parties must be registered under NAICS 562910 in SAM.gov.

• The government is specifically asking for input on whether the requirement should be competed or set aside.

• This is NOT a formal Request for Quote, and no contract will result from this notice.

• It is the responsibility of interested parties to monitor SAM.gov for subsequent postings.

• All information received will be protected as Source Selection Sensitive Information.

Sources Sought Notice / Market Research

This notice is for information and planning purposes only to assess industry capabilities for maintenance, repair, and inspection of vertical transportation equipment (VTE)/Elevators at JBLE-Langley, Virginia. The government is seeking to determine the scope and cost of these services and whether the requirement should be competed or set aside.

• Maintenance, repair, and inspection of VTE/Elevators.

• An assessment to determine the scope and cost of these services.

• The government anticipates making an award around June 15, 2026.

• A Request for Quote (RFQ) is anticipated to be released around May 8, 2026.

• This is not a formal RFQ, and no contract will result from this notice.

• Interested parties must submit a capabilities package (max 8 pages).

• The package should outline the company's key business abilities relevant to the requirement.

• Responses must address questions found in Attachment 1.

• The submission deadline is March 30, 2026, at 4:00 p.m. Eastern Time.

• Submissions should be sent via email to Gokul Rayamajhi (gokul.rayamajhi.1@us.af.mil) and Matthew Gregg (matthew.gregg.3@us.af.mil).

• Email confirmation of receipt will be provided.

• Applicable NAICS Code: 238290 Other Building Equipment Contractors.

• Size Standard: $22M.

• Interested parties must be registered in SAM.gov under NAICS 562910.

• Respondents are asked to identify if they are a Small Business concern under NAICS 238290.

• A draft Statement of Work (SOW) is posted with this notice.

• The government is not requesting technical or management proposals at this time.

• Responses will be used solely for market research purposes.

• Information submitted will be protected as Source Selection Sensitive Information.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive management, tools, supplies, equipment, parts, and labor for the maintenance, repair, and inspection of Vertical Transportation Equipment (VTE) at Joint Base Langley-Eustis (JBLE), ensuring continuous and safe operation.

• Full maintenance contract for VTE, including freight and passenger elevators, wheelchair/stair lifts, dock levelers, and dumbwaiters.

• Monthly fixed price covers inspections, maintenance, repairs, replacements, and routine/emergency service calls.

• Contractor assumes total responsibility for VTE service and determines necessary actions for safe operation.

• Annual inspections to be conducted in accordance with ASME A17.1-2016/2017 and related standards, including weight tests and certifications.

• Monthly inspections and maintenance to ensure safe operation, adhering to various safety codes and manufacturer recommendations.

• VTE availability is targeted at >95%.

• Routine and emergency service calls must be responded to within 4 hours and 2 hours, respectively.

• Repair quality aims for a maximum of two callbacks per month for the same problem.

• Services are to be performed at Joint Base Langley-Eustis.

• The period of performance is not explicitly stated in this excerpt but is implied to be a contract term.

• Contractor must develop and submit an annual written Maintenance Control Program (MCP).

• Personnel must be certified and qualified to service VTE in Virginia.

• Contractor must provide a Quality Control Plan (QCP).

• Personnel must have a valid driver's license, state inspection, and vehicle registration for their vehicles.

• Contractor personnel must wear ID badges and adhere to professional appearance standards.

• Environmental Management Awareness and Competency (EMAC) training is required.

• Specific exclusions from full maintenance coverage include alterations, cosmetic work, construction, ancillary components, and routine cleaning of elevator interiors and hoist way doors.