W--HER IDIQ Industry Day

SPECIAL NOTICE INDUSTRY DAY
Heavy Equipment Rental
DOIRFBO250031
Indefinite Delivery Indefinite Quantity (IDIQ) Contract

In accordance with FAR 15.201 Exchanges with Industry Before Receipt of Proposals, the United States Bureau of Reclamation (Reclamation), Upper Colorado Basin Region, is hosting an Industry Day. This event provides small and large business firms with the opportunity to learn about and provide input for the upcoming posting of the Indefinite Delivery Indefinite Quantity contract for Heavy Equipment Rental.

This notification does not constitute an Invitation for Bids (IFB), a Request for Quote (RFQ), or a Request for Proposal (RFP) and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation, award a contract, or conduct an acquisition in any way. The U.S. Government is not liable to pay for or reimburse any companies or entities that respond to this announcement. Any costs incurred by interested companies in response to this announcement or incurred for participation in the Industry Day will NOT be reimbursed. All information marked as proprietary information will be safeguarded to prevent disclosure to non‐Government personnel and entities.

Any submitted information may be used to structure future solicitations. Sensitive, proprietary, or otherwise confidential information must be marked appropriately. Information received from respondents will not be shared with other vendors. Respondents will not be notified of the results of the market research. Response to this Industry Day is not required to respond to any future solicitation that may follow; however, the information gathered through this exchange may influence strategy development.

BACKGROUND
The Provo Area Office Force Account (PAO FA) provides in-house construction services for the Bureau of Reclamation and other federal agencies. These services range from dam repairs to wetland mitigation and are performed across 17 western states.

To support these operations, the Bureau requires a flexible, responsive contract for heavy equipment rental.

Past Project Locations Include:
• Utah: Provo River Delta, Red Fleet Dam, Echo Dam, Jordan River
• California: Folsom Dam, Imperial Dam, Parker Dam, Blythe
• Arizona: Beal Lake, Planet Ranch
• Nevada: Moapa, Las Vegas Wash
• New Mexico: Chama, Santa Clara Pueblo
• Wyoming: Fontenelle Dam, Seminoe Dam, Cook Lake Dam
• Oregon: McKay Dam, Ochoco Dam
• Idaho: Minidoka Dam
• Montana: Canyon Ferry
• Washington: Grand Coulee Dam



PURPOSE
The primary objective of this Industry Day is to gather valuable feedback from industry partners on the potential expansion of the existing IDIQ contract to support additional regional locations within the Bureau of Reclamation’s operational footprint.

We are particularly interested in industry insights related to:
• Fleet readiness and availability
• Logistical capabilities for remote and geographically dispersed sites
• Technical compatibility with government systems
• Rapid response and service delivery

This event will provide an opportunity for participants to engage directly with Reclamation contracting officials and the technical lead, fostering a collaborative dialogue to help shape the acquisition strategy and ensure alignment with industry’s best practices.

CORE REQUIREMENTS
1. Equipment Rental & Delivery
• Equipment must be delivered to the project site.
• If sourced from beyond 300 miles, contractor must coordinate delivery (may require subcontracting).
2. Maintenance & Repair
• Onsite repair response within 6 hours; replacement within 24 hours.
• Equipment must be in excellent condition, <3,000 hours, and <5 years old.
• Government may request repair of government-owned fleet.
3. Technical Compatibility
• Some equipment must be Trimble Earthworks-ready (e.g., D6 Dozer, 349 & 325 Excavators, 140M AWD Grader).
• Compatibility with government-owned grade control systems is essential.
4. For reference, here is a list of equipment currently being utilized under the current contract:

Cat 623K Elevating Scraper, or Equal
Cat 627K Open Bowl Scraper,, or Equal
Cat 745 Articulated Rock Truck, or Equal
Cat 740 Articulated Rock Truck, or Equal
Cat 735 Articulated Rock Truck, or Equal
Cat 730 Articulated Rock Truck, or Equal
Cat 725 Articulated Rock Truck, or Equal
Dump Truck 6yd. Salient Characteristics
Dump Truck 10yd., or equal
John Deere 250 D 5,000 gallon Water Truck, or equal
John Deere 300 D 6,000 gallon Water Truck or equal
John Deere 400 D 8,000 gallon Water Truck, or equal
12000 gal Stand Tank, or equal
Cat 613 Water Wagon, or equal
Cat 611 Water Wagon, or equal
Cat 621 Water Wagon, or equal
2000 Gal Water Truck. Salient Characteristics
4000 Gal Water Truck. Salient Characteristics, or equal
54” Krypto Klaw Bucket and Thumb Excavator Attachment
Thompson 6’ Trailer Mounted Trash Pump or equal
CAT 120 Motor Grader, or Equal
CAT 140M AWD Motor Grader, or Equal
CAT 140M AWD Trimble Tech Ready Motor Grader, or Equal
Cat D4K Dozer, or Equal
Cat D5K LGP Dozer, or Equal
Cat D5K Dozer, or Equal
CAT D6T LGP Dozer, or Equal
Blade Rake to fit D6T Dozer
Cat D6T Dozer, Trimble Tech Ready
D6N Dozer, V-Pat blade
CAT D7E Dozer, or Equal
CAT D8T Dozer, or Equal
Cat 305E CR Excavator, or Equal
Cat 308CR Excavator, or Equal
Cat 312EL Excavator, or Equal
Cat 315CR Excavator, or Equal
Cat 320EL RR Excavator, or Equal
CAT 312DL Excavator, or Equal
Cat 325FL CR Excavator, or Equal Trimble Tech Ready
Cat 330FL Excavator, or Equal
Cat 336FL Excavator, or Equal
CAT 349 DL Excavator, or Equal
Cat 349 FL Excavator, or Equal Trimble Tech Ready
Cat 326 FL Long Reach Excavators, or Equal
Cat 938 Wheel loader, or Equal
Cat 950 Wheel loader, or Equal
CAT 966 Wheel loader, or Equal
CAT 972 Wheel loader, or Equal
CAT 982 Wheel loader, or Equal
Cat CP34 Vibratory Roller, or Equal
Cat CP44 Vibratory Roller, or Equal
Cat CP56 Vibratory Roller, or Equal
Cat CS34 Vibratory Roller, or Equal
Cat CS44 Vibratory Roller, or Equal
Cat CS56 Vibratory Roller, or Equal
Cat 815 Soil Compactor, or Equal.
Cat 825 Soil Compactor, or Equal
Wacker RT82 Trench Compactor, or Equal
Cat 246 Skid Steer Loader, or Equal
Cat 272 Skid Steer Loader, or Equal
Cat 247 Compact Track Loader, or Equal
Cat 277 Compact Track Loader, or Equal
Cat 299 Compact Track Loader, or Equal
Multiquip DCA25USI Generator, or Equal
Multiquip DCA45USI Generator, or Equal
Multiquip DCA70USI Generator, or Equal
Multiquip DCA125USI Generator, or Equal
Cat TL642 Telescopic Handler, or Equal
Cat TL1055 Telescopic Handler, or Equal
MS12 Material Separator, or Equal
4 x 1,000 Watt, 30' height, manual Mast Light Tower, Trailer Mounted
Thumb attachment option for excavators (in percent of carrier equipment rate)
Hydraulic hammer option for excavators (in percent of carrier rate)

INDUSTRY DAY DETAILS
All times are Mountain Daylight Time

Date: Friday November 7, 2025

Agenda: 9:00 am Presentation and General Discussion
10:00 am to 1:00 pm Individual Sessions (as requested) up to 30 minutes per vendor
Individual sessions provide an opportunity for vendors to openly communicate with the Government by providing comments and input for consideration. If you would like to request a session, please include the request with your registration information.

Location: Bureau of Reclamation
Provo Area Office
302 East Lakeview Parkway
Provo, Utah 84606


REGISTRATION
Participation for this even requires pre-registration and should be made via email to lvance@usbr.gov with the subject line: Industry Day for HER IDIQ.

The following information should be included with your registration request:

1. Vendor Name
2. Individual Attendee’s Names and Titles
3. Email address for attendee
4. Telephone number for attendee
5. Socio Economic status of company
6. Do you wish to participate with an individual session? Yes or No

Registration must be received by no later than Monday, November 3rd by 4:00 pm.

NAICS
The North American Industry Classification System (NAICS) code for this procurement is 532412 Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing