W--Sources Sought Notice for Heavy Equipment IDIQ

Quick Summary

The Department of the Interior, Bureau of Reclamation, is conducting market research via a Sources Sought Notice to identify qualified small business concerns capable of providing Heavy Equipment Rental and associated services. This effort supports construction, restoration, maintenance, and operational missions across the Upper Colorado Region and other regional offices in 17 Western States. This is NOT a solicitation, and no contract will be awarded from this announcement. Responses are due March 10, 2026.

Project Description

The Bureau requires an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for heavy equipment rental, delivery, setup, repair support, and specialty equipment. Key requirements include:

• Furnishing heavy construction equipment in excellent condition, less than 5 years old and under 3,000 hours.
• Delivery and pick-up within 300 miles of project locations.
• Onsite repair response within 6 hours or replacement within 24 hours.
• Capability to service and repair Government-owned equipment.
• Occasional requirement for Trimble Earthworks-ready dozers, excavators, and graders.
• Ability to support work across diverse terrain, including dams, rivers, wetlands, levees, and remote high-elevation sites.

Equipment categories include, but are not limited to, scrapers, haul trucks, dozers, excavators, loaders, water trucks, rollers, compactors, skid steers, generators, pumps, light towers, and telescopic handlers.

Scope of Work Summary

• Provide heavy equipment rental at weekly and monthly rates over a 5-year ordering period.
• Ensure all equipment is fully inspected, serviced, pressure-washed, and free of leaks prior to delivery.
• Support multiple project locations across 17 Western States.
• Provide submittals (service records, characteristics, photos) within 5 days of task order award.
• Meet safety requirements per Federal, State, and Reclamation standards.
• Contractors must provide delivery and pick-up within 300 miles of project sites, with freight charges paid by the Government for distances up to 300 miles per leg. If equipment is not available within 300 miles, the prime contractor is responsible for fulfilling the task order, potentially through sub-rental or subcontracting, ensuring all requirements are met.

Anticipated Contract Type

• Multiple Award IDIQ with a five-year ordering period plus a 6-month extension option.
• Task Orders will be competed among IDIQ holders and evaluated based on Lowest Price Technically Acceptable (LPTA) unless otherwise stated.

Submission Requirements

Interested firms should submit a Capabilities Statement (5 pages max) containing:

1. Company Information: Name, Address, UEI, Point of Contact (email & phone).
2. Business Size & Socioeconomic Status: Small Business, SBSA, 8(a), HUBZone, SDVOSB, WOSB, etc.
3. Relevant Experience: Demonstrated experience providing heavy equipment rental at scale, experience with projects in remote or multi-state regions, and experience supporting Federal construction or maintenance missions.
4. Equipment Yard Locations: Must show ability to deliver within 300 miles of potential sites.
5. Technical Capability: Ability to meet safety, service, repair, delivery, and inspection requirements, including providing Earthworks-ready Caterpillar (or equal) equipment when required.
6. Repair Service Capability: Onsite and in-shop repair availability, and ability to meet response times (6-hour onsite, 24-hour replacement).

Response Instructions

• Email Capabilities Statement to: Lvance@usbr.gov
• Subject Line: Heavy Equipment Rental IDIQ
• Response Due: March 10, 2026, by 4:30 pm.
• No telephone inquiries will be accepted.

Disclaimer

This Sources Sought Notice is for information and planning purposes only and does not constitute a solicitation. The Government will not reimburse any costs associated with preparing or submitting responses.