W023--Cold Storage Rental

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Firm-Fixed Price (FFP) contract for a Cold Storage Trailer Rental for the North Texas Health Care System. The service involves the rental of a 53' reefer trailer.

• Rental of a 53' reefer (refrigerated) trailer, diesel, with a swing door.

• Includes padlock with key and CS Telematics for remote monitoring.

• Includes delivery, pickup, fuel, cleaning, and Engine Run Time (ERT) fees.

• Vendor must provide a $250,000.00 insurance bond for the trailer.

• Emergency Point of Contact (POC) required to respond within 24-48 hours for non-operational trailers.

• Contractor responsibilities include conducting nine months of maintenance and replacing the trailer if it fails to operate properly.

• The trailer must operate 24 hours a day for the 9-month period.

• Working conditions require a temperature range of -20°F to 20°F.

• Onboard controls must be from Carrier or Thermo King refrigeration systems.

• Remote monitoring must be available.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance: 9 Months (Estimated Time in Place: By March 31, 2026; POP Begin: 03/31/2026, POP End: 12/31/2026)

• NAICS Code: 532210 (Consumer Electronics and Appliances Rental)

• Size Standard: $47 Million

• Offer Due Date: March 10, 2026, 10:00 AM CST.

• Quotes are to be submitted via email to susan.flores2@va.gov.

• Vendors must provide pricing for all line items using the attached "Price/Cost/Bid Schedule Template", completing specific columns.

• A description of how the items meet the Government's needs, comparing to the SOW and product literature, is required.

• Total size of submitted documents must not exceed 25 MB.

• Evaluation Criteria: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are equal to Price.

• This acquisition is a total small business set-aside.

• The solicitation is issued as unrestricted, but the vendor must be registered for NAICS 532120 in SAM to be eligible for award.

• Specific clauses related to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) are included, indicating a potential set-aside or preference for SDVOSBs.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference, with FAR 52.212-5 attached.

• Instructions for offerors regarding submission, representations, and certifications are detailed.

• The government reserves the right to award without discussions.

Form / Attachment / Pricing Sheet

This Excel attachment, titled "Attachment C 36C25726Q0284 LineItems.xlsx," provides detailed line item specifications for Request for Quotation (RFQ) 36C25726Q0284, which is for Cold Storage Rental. It outlines the specific services and equipment required, quantities, and period of performance.

• RFQ ID: 36C25726Q0284
• Item Description: Monthly Rental of a 53" Reefer (Refrigerated) Trailer, diesel, with a swing door. This includes a padlock with key, CS Telematics (All access Remote Monitoring), Delivery/Pickup/Fuel/Cleaning, and Engine Run Time (ERT) fees.
• Quantity: 9 months (MO).
• Period of Performance (POP): Approximately March 31, 2026, to December 31, 2026.
• Delivery Location: Sam Rayburn Memorial Veterans Center, 1201 E. 9th St., Bonham, TX 75418.
• NAICS Code: 532210 (Consumer Electronics and Appliances Rental).
• Product/Service Code: W023 (Lease or Rental of Equipment - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles).
• Contact: Felix B. Sanmiguel, Felix.Sanmiguel@va.gov, (903) 583-6494.

This document is critical for bidders to understand the exact requirements for the cold storage rental. It provides all necessary details to formulate an accurate and compliant quote for the specified refrigerated trailer rental, including associated services and delivery information. Bidders should use this sheet to ensure their proposals align precisely with the stated needs.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This document serves as a reference for contractors to ensure compliance with labor laws.

• Occupational Codes and Titles: Lists specific job titles and corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing (though specific details are not provided in this excerpt).
• Geographic Area: Defines the specific counties in Texas (Cooke, Delta, Fannin, Navarro) to which these wage rates apply.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) for federal contractors, outlining specific requirements and rates.
• Vacation and Holidays: Details the minimum paid vacation and holiday provisions required for service contract employees.
• Conformance Process: Outlines the procedure for contractors to request wage rates for classifications not listed in the determination.

Bidders must use this document to understand the minimum labor costs associated with performing the contract. The wage rates and fringe benefits listed are the baseline requirements for employees working on the contract. Failure to comply can result in penalties. Bidders should factor these labor costs into their proposals to ensure accurate and compliant pricing.

Form / Attachment / Pricing Sheet

This document, titled 'Attachment A- Trailor Reefer Location.pptx', is an attachment to the SAM.gov opportunity record. Its purpose is to provide specific location information related to "Reefer" units, likely for a transportation or logistics requirement.

• The document is a PowerPoint presentation.
• The primary content identified is the word "Reefer" on the first slide, indicating a focus on refrigerated units.

Bidders should review this attachment to understand the specific locations or operational areas associated with refrigerated trailers or units. This information is crucial for assessing logistical capabilities, planning resource allocation, and accurately responding to requirements related to the transportation or maintenance of such equipment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the Department of Veterans Affairs, Network Contracting Office 17. The Sam Rayburn Memorial Veterans Center is seeking to lease a cold storage trailer for a 9-month period.

• Lease of a cold storage trailer.

• Specific details regarding the trailer and its capabilities are expected to be found in the "B.3 Price/Cost Schedule" and other referenced attachments.

• The solicitation is issued as an RFQ (Request for Quotation).

• The period of performance is for 9 months.

• The contract will be awarded based on simplified acquisition procedures.

• Quotes are requested and will be evaluated in accordance with FAR 12.201-1 and FAR 12.201-2.

• Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website.

• Quotes must include a statement confirming acceptance of the solicitation's terms and conditions without modification.

• Submission deadline: March 10, 2026, 10 AM Central Time, Chicago, USA.

• Late submissions will be handled per FAR 52.212-1(f).

• This solicitation is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• The North American Industrial Classification System (NAICS) code is 532120, with a small business size standard of $47 Million.

• The Product/Service Code (PSC) is W023.

• This announcement constitutes the only solicitation; no written solicitation document will be issued.

• Provisions and clauses are effective through Federal Acquisition Circular 2025-06 (effective 10/01/2025).

• Key attachments referenced include: S02 - 36C25726Q0284, Attachment A - Trailer Reefer Location, Attachment B - WD NO 2015-5273 Rev 23, and Attachment C - 36C25726Q0284 LineItems.

• Point of Contact for questions: Susan Flores (Susan.flores2@va.gov, 210-617-5300 X243979).