W041--Portable Air Conditioner Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 01, intends to award a sole source contract to Sunbelt Rentals for the rental of portable air conditioners at the Boston Healthcare System, Brockton Division. This is a Special Notice (Notice of Intent) to address an urgent need for cooling in the kitchen area, which directly impacts patient care. Interested parties who believe they can meet the requirement must submit their capabilities in writing by May 8, 2026, at 3:00 PM EST.
Scope of Work
The contractor will provide and install portable air conditioning units to supplement an aged HVAC system in Building 20's kitchen, where increased heat load from upgraded equipment affects temperature maintenance and patient meal preparation.
- Provide: Two (2) 25-ton AC units with heating capabilities (480V, 3PH, 72KW).
- Install: Duct connections and associated temporary wire connections for both units.
- Performance: All work, including delivery, set-up, and take-down, must occur during normal working hours (excluding Saturdays, Sundays, Holidays, and hours before 7:00 AM or after 6:00 PM).
- Security: Contract personnel require badging and accompaniment by VHA BHS Brockton Engineering staff.
Contract & Timeline
- Type: Special Notice (Notice of Intent for Sole Source)
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing)
- PSC: W041 (Lease Or Rental Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- Period of Performance: One base period (upon award through October 20) and two option periods (May 21 through October 20 annually).
- Place of Performance: Boston Healthcare System, Brockton Division, 940 Belmont Street, Brockton, MA 02301.
- Response Due: May 8, 2026, at 3:00 PM EST.
- Published: May 5, 2026.
Submission & Evaluation
This is not a solicitation or Request for Proposal. The VA intends to procure these services from Sunbelt Rentals under FAR 8.405-6(a)(1)(i)(A). However, interested parties who believe they can satisfy the requirement must clearly identify their capability in writing. Responses will be used solely to determine if competitive procedures could be used. The government retains sole discretion on whether to open the requirement to competition.
- Submission Contact: Rosangela Pereira, Rosangela.Pereira@va.gov.
Additional Notes
The urgent need stems from the critical role of the kitchen in providing patient meals, which would be impacted without adequate cooling. A long-term HVAC replacement project is in progress but will take years, necessitating this immediate solution.