W045--Service Contract Rental of Temporary Steam Boiler

Amendment / Modification

This amendment addresses questions received after the site visit for the boiler rental requirement.

• The amendment provides responses to 10 specific questions regarding the boiler rental and associated services.

• Key areas clarified include:

  • Mobile office requirements (ADA compliance).
  • Electrical power provision (30amp 2 phase from existing plant).
  • Responsibility for electrical connections (within 10ft of mobile office/boiler).
  • Acceptability of substitute boiler manufacturers (Cleaver Brooks is listed, but substitutes are acceptable if they meet requirements).
  • Boiler size confirmation (minimum 700 HP required, 800 HP or 900 HP equivalent acceptable; 1000 HP acceptable if it meets footprint).
  • Distance for piping connections (10 ft from rental boiler to Central Utility Plant).
  • Compliance with VHA directive 1810 and state regulations for steam boilers.
  • Flexibility of start date (rental boiler must be procured, onsite, and ready by NTP).

• All questions are due by April 13, 2026, at 1:00 PM MST.

• All offers are due by April 16, 2026, at 1:00 PM MST.

• Offers must be submitted via email to Felicia.Simpson@va.gov.

• Offerors must submit all documentation under Section E and all amendments. Failure to do so will result in the offer not being accepted or evaluated.

Amendment / Modification

This amendment schedules a pre-proposal site visit and provides updated deadlines for questions and offers.

• Site Visit: A pre-proposal site visit is scheduled for April 6, 2026, from 11:00 AM to 1:00 PM PST at the VA San Diego Healthcare System (3350 La Jolla Village Drive, San Diego, CA 92161). Interested Offerors must register via email to Felicia.Simpson@va.gov by April 3, 2026, at 1:00 PM MST.

• Questions Due: All questions are now due by April 13, 2026, at 1:00 PM MST.

• Offers Due: All offers are now due by April 16, 2026, at 1:00 PM MST.

• Submission Method: Offers shall be submitted via email to Felicia.Simpson@contracting@va.gov.

• Documentation: Offerors must submit all documentation under Section E and acknowledge all amendments. Failure to do so may result in the offer not being accepted or evaluated.

• Post-Site Visit Questions: Questions arising during or after the site visit must be emailed to Felicia.Simpson@va.gov within 24 hours of the site visit. Questions will be posted on SAM.gov.

• Deadlines for questions and offers.

• Site visit scheduling and registration.

• Submission requirements.

Proposal deadlines have been extended. Offerors are strongly encouraged to attend the site visit. All required documentation and acknowledgments of amendments are critical for offer acceptance and evaluation.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA's Financial Services Center (FSC). Its purpose is to collect essential payment and vendor record data to establish or update vendor records for processing electronic payments, in accordance with federal regulations.

• Request Type: New Vendor registration or Update Existing Vendor.
• VA Facility Information: Details about the VA facility submitting the form.
• Payee/Vendor Information: Includes fields for SAM.gov registration status, Unique Entity Identifier (UEI), EFT Indicator, SSN/TIN, NPI (for medical providers), Small Business status, Payee/Vendor Name, Doing Business As (DBA) name, contact email and phone, and current/previous addresses.
• EFT/ACH Information: Requires current bank name, 9-digit routing number, account number, and account type (Checking/Savings) for electronic payments.
• Authorized Representative: Section for the name, title, and signature of an authorized individual certifying the accuracy of the information.

Vendors must complete and submit this form to ensure they can receive electronic payments from the VA. It is crucial for new vendors to register and for existing vendors to update their information, especially banking details, to avoid payment delays. Information provided on this form must match SAM.gov records for new vendors. Failure to provide accurate information can result in rejected payments or processing delays.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, "Request for Taxpayer Identification Number and Certification." It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's name and federal tax classification, and the Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding, that they are a U.S. person, and that FATCA code information (if applicable) is correct.
• Lines 1-7: Collect identifying information such as name, business name, address, city, state, ZIP code, and account numbers.
• Line 3a: Specifies the federal tax classification (Individual/sole proprietor, C corporation, S corporation, Partnership, Trust/estate, or LLC).
• Line 3b: Used by partnerships, trusts, or estates to indicate if they have foreign partners, owners, or beneficiaries.
• Line 4: Used to claim exemptions from backup withholding or FATCA reporting.

Bidders responding to a SAM.gov opportunity may be required to submit this form to the contracting agency (the "requester") to provide their TIN. This is a standard requirement for receiving payments and for tax reporting purposes. Failure to provide a correct TIN can lead to backup withholding or other penalties.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor records within a government system, possibly the VA database as indicated in section 18.

• Requester and Service: Basic identification of the requesting entity and service.
• Vendor Name and Address: Legal and "doing business as" names, physical and mailing addresses.
• Tax Identification: TIN or SSN.
• Contact Information: Phone, fax, email, and point of contact.
• Contract Information: Details on existing contracts, including contract number, payment terms, beginning/expiration dates, FOB, and prompt payment discounts.
• 1099 Indicator: Specifies if the vendor is subject to 1099 reporting.
• Business Type (FPDS): Classification such as Small, Large, Outside VA, or Other Entities.
• Socioeconomic Group: Various categories including Small Disadvantaged Business, Veteran-Owned, Woman-Owned, Hubzone, Historically Black Colleges & Universities, etc.
• Purchase Card Acceptance: Whether the vendor accepts purchase cards.
• DUN and Bradstreet Number: Required for vendor registration.
• Central Contractor Registration (CCR): Confirmation of CCR registration status.
• Mandatory Checks: References to EPLS and Exclusions websites for final checks.

Potential bidders must accurately complete this form to be considered for opportunities. It collects critical information for vendor setup, payment processing, and compliance verification within the Federal Government. Failure to provide accurate information or complete mandatory registrations (like CCR and DUNS) can lead to administrative action and prevent doing business with the government.

Solicitation

This solicitation is for the rental of a temporary 800 HP steam boiler to maintain N+1 redundancy requirements for the San Diego VA Healthcare System. The service includes delivery, installation, commissioning, and removal of the boiler, along with a mobile office, annual maintenance, and APCD permitting. This is crucial for ensuring uninterrupted steam service for clinical and facility operations and maintaining regulatory compliance.

• Rental of one (1) 800 HP steam boiler (Clever Brooks or equivalent).

• Rental of one (1) mobile office with AC/Heating.

• Annual maintenance, including inspections, combustion tunes, and safety checks.

• APCD permitting for the rental boiler.

• Integration into the existing 125 PSIG steam grid.

• Boiler specifications: Natural Gas (9ppm NOx) and #2 Oil capable, Max Fuel Input: 33,600,000 BTU/Hr, Steam Capacity: 31,050 lbs/hr at 212°F.

• Compliance with industry, VA standards, manufacturer specifications, and safety regulations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Period (05-01-2026 to 04-30-2027), with two (2) Option Periods (05-01-2027 to 04-30-2028 and 05-01-2028 to 04-30-2029).

• Estimated Value: $40 Million.

• Offers are due by April 16, 2026, at 1:00 PM MST.

• Offers must be submitted via email to Felicia.Simpson@va.gov.

• Evaluation will be based on a Best Value determination, considering Technical Approach, Experience, Required Documents, and Price. Lowest Price Technically Acceptable (LPTA) will not be used.

• Key deadlines: Questions due by April 13, 2026, at 1:00 PM MST.

• This acquisition is unrestricted.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).

• Size Standard: 500 employees.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, payment, and contract terms.

• Specific vendor forms (VA Form 10091, W-9, FMS Vendor File Update Request Form) are required.

• Past performance will be reviewed via CPARS or other available information.

Solicitation / RFP / RFQ

This solicitation is for the rental of temporary steam boilers for the San Diego Veterans Affairs Healthcare System.

• Rental of temporary steam boilers.

• Place of Performance: San Diego Veterans Affairs Healthcare System, 3350 La Jolla Village Dr., San Diego, CA 92161.

• Response Date/Time/Zone: 03-27-2026 1:00PM Mountain Time, Denver, USA.

• Not specified in the provided text.

• Solicitation Number: 36C26226Q0508

• Product Service Code: W045

• NAICS Code: 532490

• Contracting Office ZIP Code: 85297

• Contracting Office Address: NCO 22, Department of Veterans Affairs, NCO 22 - Mesa Annex, 4135 S. Power Rd #103 RM 116, Mesa, AZ 85212.

• Point of Contact: Felicia Simpson, Contracting Officer, felicia.simpson@va.gov.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes only. The Department of Veterans Affairs (VA) San Diego Health Care System is seeking information from potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other small businesses capable of providing temporary rental of a steam boiler and related services. This is not a solicitation, and the government is not obligated to award a contract.

• Rental of one (1) 800 HP Clever Brooks Steam Boiler.

• Rental of one (1) Mobile Office with AC/Heating.

• Annual Maintenance for the rental boiler.

• APCD Permitting for the rental boiler.

• One year of rental service, including integration into the existing 125 PSIG steam grid at VA San Diego Healthcare System.

• All necessary labor, materials, maintenance, and engineering support.

• Mobile office specifications: 7,500 BTU/hr Heater, 3,800 BTU/hr AC, 42” Steel Walk-In Door.

• Annual Boiler Maintenance: Includes annual inspection, replacement of gaskets, safety valve inspection/rebuild, component inspection, scale removal, two semi-annual combustion tunes, four quarterly safety checks, and minimum 10 hours of monthly checks/minor repairs.

• Repairs required during the rental period are covered under warranty.

• Vendor must obtain and renew all required permits from APCD or local jurisdictions.

• Boiler must be capable of running on Natural Gas (9ppm NOx) and #2 Oil, with a Max Fuel Input of 33,600,000 BTU/Hr and Steam Capacity of 31,050 lbs/hr at 212°F.

• NAICS Code: 532490 (Rental and Leasing of Other Machinery, Equipment, and Supplies) with a $40.0 Million size standard.

• Set-Aside: Primarily for SDVOSB. If responses are inadequate, alternate set-aside or full and open competition may be considered.

• No sub-contracting opportunities are anticipated.

• Responses must be in writing and include: company name, address, point of contact, phone, fax, email, DUNS number, Cage Code, Tax ID Number, type of small business, and a capability statement addressing qualifications and ability to perform.

• All submissions must be emailed to felicia.simpson@va.gov, marked Attn: Felicia Simpson, Contract Specialist.

• Response Date/Time: March 23, 2026, 10:00 AM Mountain Time, Denver, USA.

• The government will not reimburse costs associated with responding.

• SDVOSB, VOSB, 8(a), HubZone, WOSB, Small Disadvantaged Business, Small Business.

• Offerors must be registered in SAM.gov.

• SDVOSB/VOSB offerors must be registered in the SBA DSBS Registry.

• This is a Sources Sought Announcement only; it is not a solicitation.

• The VA is mandated by Public Law 109-461 to consider a total set-aside for SDVOSBs.