W062--4000 W PORTABLE SOLAR LIGHTS TOWERS RENTAL FOR DC VAMC. "BRAND NAME OR EQUAL TO IAW SOW". OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NON-RESPONSIVE.

Statement of Work (SOW)

To provide temporary, high-intensity illumination for safety and security at the Washington DC VA Medical Center (DC VAMC) due to ongoing permanent site lighting repairs.

• Rental, delivery, maintenance, and removal of six (6) portable solar-powered light towers.

• Equipment must meet or exceed specified minimums and be operational upon delivery.

• Quantity: Six (6) Towers

• Primary Power Source: 100% Solar-Powered

• Alternate Power Source: Capable of utilizing 120 Volt Shore Power for charging/operation (NEMA 5-15 or 5-20 plug).

• Light Source: LED

• Number of Heads: Four (4) Directional Heads per tower.

• Light Intensity: 1,000 Watts (LED Equivalent) per head (Total 4,000 Watts per tower).

• Operational Run Time: Minimum of 12 hours of continuous light per full charge.

• Condition: Excellent Working Condition.

• Mast Height: Minimum 20 feet vertical.

• Mobility/Design: Durable trailer-mounted design.

• Controls: User-friendly touchscreen with power-saving mode and low battery indicator.

• Controller Settings: Hourly, daily, or manual ON/OFF.

• Recharge: Automatic in sunlight.

• Transport Dimensions: Must meet applicable DOT guidelines.

• Initial Rental Period: March 1, 2026 – October 31, 2026 (eight months).

• Possibility of extensions based on permanent lighting repair duration.

• Delivery Location: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422.

• Delivery Scheduling: Minimum 48 hours advance notice required; must occur during normal business hours (8:00 AM – 4:00 PM EST, Monday-Friday), unless otherwise approved.

• Acceptance: Contractor must demonstrate basic operation and safety features; units must be fully charged and capable of 12-hour run time.

• Note: DC VAMC Facilities Management Service (FMS) staff responsible for final set-up, positioning, and deployment.

• Response Time (Reported Failure): On-site within one (1) hour.

• Replacement Time (Unit Failure): If unrepairable, replacement tower deployed within eight (8) hours.

• Maintenance: Contractor to perform all necessary routine and preventative maintenance.

• Timely delivery and removal of all six (6) light towers.

• Avoid damaging Government property.

• Assume full cost of repair/replacement for damage due to negligence.

• Employees must wear visible identification, park in designated areas, and adhere to VA regulations (no smoking indoors, restrictions on cell phone use near medical equipment, no weapons).

• Comply with Federal OSHA Bloodborne Pathogens Standard (education, policies, procedures, PPE).

• Designate COR or POC.

• Provide access to designated areas.

• Responsible for final set-up, deployment, and positioning.

• Firm-Fixed Price.

• Brand Name or Equal to IAW SOW.

• OEM distributor/authorization letter required for all quoters (non-compliance leads to disqualification).

• Must complete the Buy American Certificate (FAR 52.225-2).

• Price.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the rental of six (6) portable solar light towers for the Washington DC VA Medical Center (DC VAMC). The urgent need is to provide temporary, high-intensity illumination to ensure safety and security in areas affected by permanent site lighting repairs.

• Rental of six (6) portable solar light towers.

• Towers must be 100% solar-powered with a 120V shore power input for charging/operation as a backup.

• Each tower must have four (4) directional LED heads, totaling 1,000 Watts per head (4,000 Watts total per tower).

• Minimum operational run time of 12 hours on a full charge.

• Telescoping mast of at least 20 feet.

• Durable, trailer-mounted design.

• User-friendly touchscreen controls with power-saving mode and low battery indicator.

• Controller settable hourly, daily, or manually.

• Recharge capability in sunlight.

• Transport dimensions must meet DOT guidelines.

• "Brand Name or Equal" to specified SOW requirements.

• OEM distributor/authorization letter is required for all quotes.

• Must complete the Buy American Certificate.

• Contract Type: Firm-Fixed Price.

• Period of Performance (Rental Duration): March 1, 2026, to October 31, 2026 (8 months).

• Estimated value is not explicitly stated, but the "Issued By" section indicates a NAICS code with a size standard of $40 Million.

• Quotes must be submitted via email to MOHSIN.ABBAS2@VA.GOV.

• Offer Due Date: February 17, 2026, at 12:00 PM EST.

• Evaluation Factors: Brand Name or Equal to IAW SOW, OEM Distributor/Authorization Letter, Completed Buy American Certificate, and Price. Brand Name or Equal, OEM Letter, and Buy American Certificate are considered more important than price.

• Evaluation Criteria: The government will award to the responsive offeror whose offer is most advantageous.

• The acquisition is unrestricted.

• The SOW specifies "Brand Name or Equal to IAW SOW."

• A "Brand Name or Equal" description is provided in the SOW.

• Delivery location: Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422.

• Delivery must be scheduled at least 48 hours in advance with the COR/POC during normal business hours.

• Service Level Requirements include a 1-hour response time for reported failures and an 8-hour replacement time for units that cannot be repaired.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure "4000 W Solar Light Towers for Rental/Lease" for the Washington DC VA Medical Center. The government anticipates awarding a firm-fixed-price purchase order.

• Rental/Lease of 4000 W Solar Light Towers.

• "Brand Name or Equal to IAW SOW" requirement.

• OEM Letter from the manufacturer is required; failure to provide will result in non-responsiveness.

• Items are to be delivered to the VA Medical Center warehouse during normal business hours (8:00 AM - 3:30 PM EST, Monday-Friday).

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance (POP): March 1, 2026 - October 31, 2026.

• Quotations are requested via email to Mohsin.Abbas2@va.gov.

• Response Date/Time: February 17, 2026, 12:00 PM Eastern Time.

• Evaluation: The government will select the quote representing the best benefit to the Government at a reasonable price, conforming to the solicitation.

• Offerors must include a statement regarding acceptance of terms and conditions or list exceptions.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) with a small business size standard of $40 Million.

• Set-Aside: N/A.

• SDVOSB Offerors must be verified in the SBA Small Business Search Database at the time of quote receipt and award.

• This announcement constitutes the only solicitation; no written solicitation document will be issued.

• Several attachments are referenced, including the Statement of Work (SOW), Price Quote CLIN Table, Buy American Certificate, and Gray Market Prevention Language.

Form / Attachment / Pricing Sheet

This document, VAAR 852.212-71, addresses Gray Market and Counterfeit Items for procurements, specifically for new Original Equipment Manufacturer (OEM) items. It outlines restrictions and requirements to prevent the provision of unauthorized or substandard goods.

• Gray Market Items: Prohibits the provision of used, refurbished, or remanufactured supplies/equipment. It also prohibits OEM goods sold outside authorized sales territories or by non-authorized dealers.
• Counterfeit Items: Prohibits counterfeit supplies or equipment/parts, including unauthorized reproductions, substitutions, or alterations that misrepresent items as authentic. This also covers the false identification of grade, serial number, lot number, date code, or performance characteristics.
• Vendor Requirements: Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system. Verification through an authorization letter or OEM documentation is required.
• Software, Warranty, and Service: All associated software licensing, warranty, and service must comply with the OEM's terms and conditions.

This clause is critical for bidders to understand the strict requirements regarding the origin and authenticity of the equipment and parts they propose to supply. Failure to comply with these provisions could lead to disqualification or contract non-compliance. Bidders must be prepared to provide documentation verifying their authorization as a supplier of OEM products.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (OCT 2022) provision, which requires offerors to certify the domestic content of end products and critical components. It is used to ensure compliance with the Buy American Act.

• Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products: Offerors must list foreign end products, their country of origin, and indicate if they exceed 55% domestic content (yes/no).
• Domestic End Products with Critical Components: Offerors must separately list the line item numbers of domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the referenced solicitation clause.

Bidders must complete and submit this certificate as part of their proposal. Failure to properly complete this form may impact the evaluation of their offer, as the Government will evaluate offers in accordance with Federal Acquisition Regulation (FAR) part 25 policies and procedures related to the Buy American Act.

Form / Attachment / Pricing Sheet

This document outlines the Price/Cost Schedule and Delivery Schedule for the rental of solar light towers and associated services.

• Item 0001: Rental of 4000 W Solar Light Towers for 8 months. Includes all services and maintenance as required by the SOW. This is a "Brand Name or Equal" item. The contract type is Firm-Fixed Price. The Period of Performance (POP) is from March 1, 2026, to October 31, 2026. The Principal NAICS Code is 532490, and the Product/Service Code is W062.
• Item 0002: Pick-up and installation charges for the 6 rental items for 8 months. This is also a "Brand Name or Equal" item under a Firm-Fixed Price contract with the same POP as Item 0001.
• Delivery Schedule: Specifies shipping to the U.S. Department of Veterans Affairs Warehouse in Washington, DC, for both items, with the same delivery date range (March 1, 2026 - October 31, 2026).

This document provides critical details for bidders regarding the specific equipment to be rented, the duration, location, contract type, and associated costs. It clarifies the "Brand Name or Equal" requirement and specifies the period of performance and delivery details, which are essential for preparing accurate proposals and understanding the scope of work.