W065--1.5T Mobile MRI Lease

Other / Unclassified

This document is an image showing an external electrical connection box and panel. It appears to be a Siemens brand panel with an "ON" and "OFF" switch. There is also a large electrical outlet attached below the main panel.

This image may be relevant to a bidder if the opportunity involves electrical work, installation, maintenance, or upgrades at a facility where this type of equipment is present. It could serve as a visual reference for existing conditions or as an example of the type of electrical infrastructure involved in the project.

Form / Attachment / Pricing Sheet

This document appears to be an image of a component, possibly related to electrical connections or a mechanical assembly. Its purpose is likely to provide visual reference for a specific part or installation detail relevant to a larger opportunity.

The image shows a circular metal plate with several holes of varying sizes, some of which appear to be threaded. There is also a clamp-like mechanism visible at the bottom of the image.

Bidders should examine this image to determine if it relates to the equipment, systems, or infrastructure they are expected to provide or service. It may be crucial for understanding the physical interface requirements, compatibility issues, or specific hardware involved in the opportunity.

Form / Attachment / Pricing Sheet

This document is an image providing a visual guide to the proposed location for a mobile MRI trailer and its associated walkway at the VA Hospital Docks. It is intended to clarify the placement of temporary facilities.

• Aerial view of the VA Hospital Docks area.
• Annotated labels indicating the "Trailer" location and the "Walkway" connecting it to the building.
• Red circles and arrows highlight the proposed area for the trailer and the path for the walkway.

This visual aid helps potential bidders understand the physical site where a mobile MRI trailer is intended to be placed and how access will be provided via a walkway. This information is crucial for planning the logistics, setup, and operational aspects of providing such a service, influencing site preparation, accessibility, and potential impact on existing hospital operations.

Statement of Work (SOW)

To procure the lease of one (1) 1.5 Tesla (T) MRI mobile unit with a high-quality scanner and a full range of operational MRI coils for the Minneapolis VA Health Care System.

• Provide a 1.5T MRI system housed in a mobile coach, including all necessary software, hardware, accessories, and coils.

• The MRI scanner must be top-of-the-line with a full range of clinical applications.

• Construct an enclosed shelter to connect the MRI coach to the existing walkway, compliant with state building codes and reviewed by VA Engineering.

• Perform site planning, delivery, and removal of the MRI mobile coach.

• Provide cryogens, service, and preventative maintenance for the MRI equipment.

• The mobile coach must be climate-controlled and equipped with a safety lift gate.

• Provide a programmable injector (Medrad Spectris or equal) with specific capabilities.

• Provide a Pulse Oximeter.

• Maintain MRI equipment at a minimum of 90% "up-time".

• Provide a plan for repairs, including a POC, on-site response within 2 hours, Field Engineer (FE) onsite within 24 hours if required, and resolution within 72 hours.

• Ensure the mobile scanner system can transmit data and voice via a Government-provided CAT 5 or 6a cable.

• The system must connect to the commercial PACS and Electronic Health Record network, transmitting images using DICOM 3 standard.

• Provide on-site clinical applications training for technologists during go-live, along with training materials and equipment manuals.

• Provide remote diagnostics via VPN.

• Provide operator and service manuals (electronic and physical copies).

• Minimum 90% equipment up-time.

• On-site response time for service call back within 2 hours.

• Field Engineer onsite within 24 hours of notification if required.

• Resolution of issues no greater than 72 hours from report.

• All services performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Base year of 12 months, with four additional 12-month option years.

• Place of Performance: Minneapolis VA Health Care System, 1 Veterans Drive, Minneapolis, MN 55417.

• Contractor is responsible for all travel, labor, and replacement parts costs for corrective maintenance.

• Hardware/software updates/upgrades to be scheduled at mutually agreed times.

• Technicians must be fully qualified and factory-trained.

• Strict adherence to VA information technology security requirements, including data protection, encryption, and virus scans.

• Contractor personnel must comply with VA security policies, undergo background checks, and obtain appropriate badges.

• Contractor personnel shall be escorted while on VHA property.

• Compliance with all federal, state, and local regulations.

• Contractor must provide a preventive maintenance procedures manual within 15 days of award.

• Contractor must comply with all records management laws and regulations.

Sources Sought Notice

This notice is a Sources Sought Announcement for 1.5T Mobile MRI Lease Services for the Minneapolis VA Health Care System. The government is gathering information to determine acquisition strategies and may post a solicitation in the future. This is not a solicitation, and responses are not proposals.

• Lease of a 1.5T Mobile MRI Trailer.

• Services must meet specialized requirements detailed in the attached Statement of Work (SOW).

• Firms must demonstrate capability to provide the required services per subcontracting limitations (at least 50% of personnel costs incurred by the prime contractor).

• Interested firms must submit capability statements via email to cameron.rick@va.gov.

• The government will use responses to determine industry capability and inform acquisition decisions.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), size standard $40 million.

• Small Business Administration and Federal Acquisition Regulation Limitations on Subcontracting requirements apply.

• Organization name, UEI number, address, POC email, website, telephone number.

• Detailed capability statement demonstrating experience and ability to meet SOW requirements.

• Brand and model of the MRI system offered.

• Copies of authorization agreements with manufacturers/companies.

• For Small Businesses: Estimated percentage of services to be subcontracted and performed by the prime.

• Indication if services can be ordered against existing government contracts (e.g., FSS, GSA).

• Responses and questions are due by March 5, 2026, 12:00 pm Central Time.

• The government will not pay for information submitted.

• All information is preliminary and subject to modification.

• The government reserves the right to cancel the requirement.