W065--Mobile MRI Lease | One Year
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the South Texas Veterans Health Care System (STVHCS), is seeking proposals for a Mobile MRI Lease for a base year plus one option year. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. The requirement is for a mobile MRI unit to be operational during MRI construction and upgrades. Quotes are due by June 5, 2026, at 10:00 AM CST.
Scope of Work
The contractor shall provide a mobile shielded short bore 1.5 Tesla MRI Scanner. Key requirements include:
- Technical Specifications: 1.5 Tesla magnet strength, 70cm minimum bore width, 48 minimum channels, zero helium boil-off technology.
- Operational Readiness: Unit must be operational by September 1, 2026, and available on-site 7 days a week.
- Support: Up to 40 hours of onsite training for STVHCS MRI technologists and continued phone support.
- Maintenance: Vendor responsible for transportation, maintenance (including OEM FSE service), and all parts and labor.
- Data Management: System must transfer images to PACS and VISTA Imaging, with OEM FSE establishing network connectivity. Hard drives must be removed and left with the facility or wiped clean of PHI.
- Environmental: Mobile unit must be operational regardless of outside environmental conditions and maintain suitable internal temperature.
- Amenities: Includes a private dressing area and an MRI-compatible Automatic External Defibrillator (AED).
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
- Solicitation Number: 36C25726Q0475
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) with a $40 Million small business size standard.
- Product Service Code: W065 (Lease Or Rental Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Anticipated Period of Performance: June 1, 2026 – May 31, 2028 (Base plus one option year).
- Place of Performance: South Texas Veterans Health Care System, 7400 Merton Minter Blvd., San Antonio, TX 78229-4404.
- Estimated Value: Approximately $19 Million (total contract value estimate).
Set-Aside
This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. SDVOSB and Veteran Owned Small Businesses (VOSB) must be verified in SBA at Small Business Search.
Submission & Evaluation
- Response Due Date: June 5, 2026, at 10:00 AM CST.
- Questions Due Date: May 29, 2026, at 10:00 AM CST. Submit questions to Gillian.Hooge@va.gov and Vance.Farrell@va.gov.
- Evaluation Factors: Price, Past Performance, and Technical Capability.
- Quote Validity: Quotes must be valid for at least 60 days.
- Registration: Offerors must be registered and active in SAM.gov and complete electronic annual representations and certifications.
- Invoicing: Invoices must be submitted monthly via the Tungsten Network.
Contact Information
- Primary Point of Contact: Gillian M. Hooge, Contract Specialist
- Email: Gillian.Hooge@va.gov
- Phone: (210) 364-3724