W065--Pyxis Automated Dispensing Cabinets
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Illiana Healthcare System in Danville, IL, is conducting a Sources Sought for brand name Pyxis Automated Dispensing Cabinets (ADCs). This market research aims to identify qualified firms, including Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), small businesses, or other than small businesses, capable of providing leased ADCs, maintenance, and support. Responses will inform the acquisition strategy for a potential base plus four option year contract. Responses are due February 27, 2026, at 10:00 AM Central Time.
Scope of Work
The requirement is for leased, technologically current Pyxis ADCs with comprehensive support. Key aspects include:
- Equipment: Provision of state-of-the-art automated dispensing cabinet equipment.
- Support: 24/7/365 technical, maintenance, and software support, with trained staff available for repairs within 24 hours.
- Software & Functionality: Accurate dispensing, legally binding tracking, auditing, remote dose requests, patient-specific label printing, medication location services, multi-medication dispensing, inventory management, and transaction continuity.
- Integration: Must integrate with existing VA systems (VISTA, CPRS, IV Prep, VA PADE) and future systems like Cerner.
- Physical Features: Patient-centric interfaces, biometric access, barcode scanning, secure storage for various medication types (controlled, non-controlled, refrigerated), and customer-reconfigurable pockets.
- Security: Contractor personnel require background investigations, annual VA privacy/cybersecurity training, and adherence to VA Rules of Behavior and HIPAA.
Contract Details
- Type: Sources Sought (market research for a future contract)
- Anticipated Contract Structure: Base plus four option years
- Set-Aside: Market research is assessing capacity across various business sizes (SDVOSB, VOSB, small business, other). No specific set-aside is declared at this stage.
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), Size Standard: $40 Million.
Submission & Evaluation
- Response Due: February 27, 2026, 10:00 AM Central Time.
- Submission Method: Email responses to Jennifer.Mead@va.gov. Telephonic inquiries are not accepted.
- Purpose: Responses will be used by the government to determine the appropriate acquisition strategy. This is for planning purposes only and does not constitute a solicitation.
Additional Notes
Prospective contractors must be registered in SAM.gov and complete electronic representations and certifications. Contractor is responsible for the cost of background investigations for their personnel.