W065--Specialty Bed and Mattress Rental

Form / Attachment / Pricing Sheet

This document is a provision titled "Trade Agreements Certificate" (FAR 52.225-6) that offerors must complete and submit as part of their proposal. It requires certification regarding the origin of end products offered.

• Certification: Offerors must certify that each end product is U.S.-made or from a designated country, as defined in the "Trade Agreements" clause.
• Other End Products: A section is provided for offerors to list any supplies that are not U.S.-made or designated country end products, including their country of origin.

Bidders must carefully review this provision to determine the country of origin for all products they intend to supply. Failure to properly complete this certification or to list non-compliant products may affect the evaluation of their offer. The government will evaluate offers based on the Trade Agreements Act and may only consider offers of U.S.-made or designated country end products unless specific conditions are met.

Performance Work Statement (PWS)

To provide specialized medical bed and mattress rental services to the Rocky Mountain Regional VA Medical Center (RMR VAMC) to ensure high-quality patient care, comfort, safety, and adequate medical support.

• Provide rental beds and mattresses meeting specified requirements.
• Includes delivery, setup, maintenance, and removal of rental equipment.
• Contractor must remove trash and debris from installation and packing materials, leaving areas clean.

Types of Beds:

• Bariatric Beds with low air loss capability
• Med-Surg Beds
• Low Air Loss Beds
• Specialty Beds (e.g., ICU beds)

Bed Specifications:

• Adjustable height (to 12 inches or less from floor)
• Adjustable head and foot sections
• Side rails with locking mechanisms
• Integrated scale (bariatric beds)
• Low Air Loss functionality
• Compliance with infection control standards
• Staff control on footboard (illuminated buttons, upward angle)
• Illuminated hand pendant
• Under-bed light (desired)
• AC receptacles at bed end (highly desired)
• Mattresses must be equivalent size for frames > 80”
• FDA compliance and VA Safe Patient Handling requirement
• Bariatric equipment inspection by Biomed prior to service

Mattress Specifications:

• Specialty Support mattress for pressure relief, moisture control, and management of up to Stage 4 pressure injuries.
• Monthly replacement of mattress covers for low air loss mattresses.

Delivery and Setup:

• Location: Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling Street, Aurora, Colorado 80045.
• Delivery and setup within 12 hours of request.
• Ensure beds are fully operational.
• Provide training to VA staff on use and maintenance.
• Provide Operator Manuals and service maintenance.

Service, Maintenance, and Repairs:

• Contractor responsible for routine maintenance.
• Provide manufacturer’s cleaning instructions; ensure all rental property is cleaned and decontaminated prior to delivery.
• Tag equipment with vendor name.
• Provide 24/7 service, 365 days a year.
• Provide loaner product (equal or greater specification) if a frame is down for > 2-3 hours within warranty.
• Provide 24/7 rental for frames after warranty or for additional needs.
• Respond to repair requests within 6 hours.
• Provide replacement bed within 24 hours if on-site repair is not possible.

Removal:

• Remove rental beds within 24 hours of request.
• Pick up broken equipment as soon as possible.

Ordering:

• Orders accepted only from designated VA personnel (list provided post-award by Contracting Officer).

Contractor Identification & Parking:

• Employees must wear visible identification.

• Contractor responsible for parking in designated areas.

• On-time delivery and setup: 95%

• Response to maintenance/repair requests: within 24 hours (95%)

• Replacement of non-repairable beds: within 24 hours (95%)

• VA will monitor performance via inspections, complaints, and surveillance.

• Personnel must comply with VA security policies (background checks, ID badges).

• Rocky Mountain Regional VA Medical Center, 1700 N Wheeling St, Aurora, CO 80045.

• Designated post-award for technical and administrative oversight.

• Submit monthly invoices through Tungsten (VA's electronic system).

• Invoices must detail services and beds rented.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for the rental of specialty beds and mattresses. The Department of Veterans Affairs, Eastern Colorado Health Care System, is seeking quotes for these services to be performed at the Rocky Mountain Regional Medical Center in Aurora, Colorado.

The contract will involve the daily rental of:

• Low Air Loss/Weigh-Based Pressure Redistribution Mattress and Frame
• Bariatric Bed for patients up to 1,000 lbs with rotation abilities
• Bariatric Pressure Redistribution Air Surface that automatically adjusts to patient weight

Detailed specifications and requirements are outlined in the attached Performance Work Statement.

• Contract Type: Firm-fixed price.

• Period of Performance: Base Year (Feb 25, 2026 – Feb 24, 2027) with four (4) one-year option periods.

• The contract includes FAR 52.217-8 (Option to Extend Services) and FAR 52.217-9 (Option to Extend the Term of the Contract), with a total potential duration not to exceed 5 years.

• Response Date/Time: February 9, 2026, 2:00 PM Mountain Time, Denver, USA.

• Submission Method: Email quotes only to Noaa.Lanotte@va.gov (10MB email limit). Faxed or hand-carried quotes will not be accepted.

• Questions Deadline: February 3, 2026, 10:00 AM Mountain Time. Submit questions via email to Noaa.Lanotte@va.gov.

• Evaluation Factors: Offers will be evaluated based on Technical Capability, Past Performance, and Price. Award will be made to the most advantageous offer considering these factors. Technical capability and quality are paramount; offers not meeting requirements will not be selected regardless of price.

• Submission Volumes: Quotes must include Technical Capability, Past Performance, Price, and a completed FAR 52.225-6 Trade Agreements Certificate.

• NAICS Code: 532490 (Other Equipment Rental and Leasing).

• Small Business Size Standard: $40 Million.

• This solicitation is unrestricted.

• Award will be made on an "All or Nothing" basis.

• Offerors must be an OEM, authorized dealer, or distributor, verified by authorization letter.

• Past performance references must be recent (within 5 years of RFQ release) and relevant.

• Refer to attached documents for the Performance Work Statement and the FAR 52.225-6 Trade Agreements Certificate.