W065--VISN 12 Hill-Rom Bed Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NCO 12, Great Lakes Acquisition Center, is conducting market research through a Sources Sought Notice for the rental of brand-name Baxter Hill-Rom or equivalent patient beds, mattresses, and accessories. This is not a Request for Quote. The rental services are required for six VA Medical Centers and locations across Wisconsin, Illinois, and Michigan, including inpatient, Spinal Cord Injury Units, and Community Living Centers. The contractor will be responsible for delivery, set-up, maintenance/service/repair, and pick-up of all items. Responses are due by June 4, 2026.
Scope of Work
The requirement is for the rental of various patient care equipment, including:
- Specific Hill-Rom/Baxter models: Envella Air Fluidized Therapy Bed, Envision 3700 Therapy Surface, TotalCare Bariatric Plus, 300 Wound Surface, Progressa+ components.
- General bed types: Med/Surg Beds, Bariatric Size Beds/Units (standard and ICU), Critical Care Beds (ICU), Air Fluidized Therapy Units (standard and SCIU), Low Air Loss Surfaces, Fluid Immersion Simulation Therapy (SCIU), and Floor Mats.
- All equipment must meet FDA compliance and VA safe patient handling requirements.
- Services include delivery, set-up, maintenance/service/repair, and pick-up. Contractor employees must remove all trash and debris.
- Operator manuals and service maintenance must be provided.
Contract & Timeline
- Type: Sources Sought / Market Research (RFQ - 36C25226Q0491)
- Response Due: June 4, 2026, by 10:00 a.m. Central Standard Time
- Published: May 27, 2026
- NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing), size standard 800 employees.
Submission & Evaluation
Interested firms must submit responses via email to Jennifer.Mead@va.gov. Submissions must include:
- SAM UEI, Organization Name, and Address
- Point of Contact (name, title, addresses, telephone, fax, email)
- Business size and socio-economic status (SDVOSB/VOSB must provide CVE verification)
- Indication of whether equipment is available via Open Market or GSA/FSS (Schedule 65-II, Schedule A-69, GSA).
- Telephonic inquiries will not be accepted.
Eligibility / Set-Aside
Market research is being conducted to identify qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small or emerging small business firms, and Other Than Small business firms.
Additional Notes
This is the only notice; no other copies will be provided. Prospective contractors must be registered in SAM and complete electronic annual representations and certifications prior to any potential award.