W074--Market Research/Sources Sought Only Montgomery Mail Meter Machine
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Veterans Affairs (VA), Veterans Benefits Regional Office Montgomery, Alabama, is conducting Market Research/Sources Sought to identify certified vendors capable of providing the lease, installation, and maintenance of one (1) new Mail Meter Machine. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Scope of Work
The selected contractor will be responsible for:
- Conducting a field site survey to verify measurements, locations, and connectivity for installation, ensuring compliance with FIPS 140-2 Security Level 3+ standards.
- Providing and installing one leased mail meter machine that meets specified minimum requirements, equivalent to an existing Pitney Bowes Sendpro 3000 with IBI technology.
- Certifying all connections for proper operation and providing training to VA personnel.
- Performing routine maintenance and emergency repairs, with a required response time of four hours for emergencies and repair/replacement of inoperable components within 24 hours.
- Decommissioning the current mail meter machine and ensuring its return to Pitney Bowes.
- Providing a fully qualified on-site technician during work hours (8 AM to 4 PM) and for contingencies.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: One (1)-year base period with four (4) one-year option periods.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Published: January 30, 2026
- Place of Performance: VA Regional Office, 345 Perryhill Road, Montgomery, AL 36109
Evaluation
This is a Sources Sought notice for market research purposes only. Responses will be used to identify qualified SDVOSB firms and gather information to determine the best acquisition strategy. This notice does not constitute a solicitation and does not guarantee a future award.
Additional Notes
The required mail meter machine must include features such as a touch screen, minimum 50 lb. weighing platform, label dispenser, automatic mail feeder/sealing, conveyor stacker, Ethernet connectivity, over-the-air postal rate updates, batch processing speed of at least 110 letters per minute, and high-capacity ink tank. Contractors must adhere to strict security protocols and safety standards, including providing their own safety equipment and disposing of debris off-site.