W099--Office Containers- Additional Office Space (FY26)

Solicitation / RFP / RFQ

This document is a solicitation for "Office Containers - Additional Office Space (FY26)". The contracting office is located in West Haven, CT (06516).

Details regarding the specific requirements for office containers and additional office space are not fully elaborated in the provided metadata. Further details would typically be found within the full solicitation document.

• Solicitation Number: 36C24126Q0036
• Product Service Code: W099
• NAICS Code: 532490 (Other Equipment Rental and Leasing)
• Contracting Office Address: Department of Veterans Affairs, VA Connecticut, 950 Campbell Avenue, West Haven CT 06516

Information regarding proposal submission instructions, evaluation criteria, and key deadlines is not available in the provided metadata.

• Set-Aside: VSA (Veterans Service-Disabled Small Business Set-Aside)

• Point of Contact: Shawn Lawrence, Contract Specialist, Shawn.Lawrence@va.gov

• This appears to be related to an award with Award Number 36C24126P0174, awarded to MONMOUTH SOLUTIONS, INC for $126,840.00 on 02-05-2026. The provided document name (36C24126_1.docx) and the award number (36C24126P0174) suggest this might be a document associated with a prior award or a related action, rather than the initial solicitation itself. However, based on the prompt's structure, it's being treated as a solicitation.

Form / Attachment / Pricing Sheet

This document, "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)", is a mandatory certification form that offerors must complete and submit with their bid, quotation, or proposal if awarded a contract. It outlines the limitations on subcontracting requirements for services and construction contracts, specifically concerning the use of certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contracts: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false certifications.
• Compliance Verification: Offerors agree to provide documents or records to the VA to demonstrate compliance with subcontracting limitations.
• Required Fields: The form requires the printed name, title, signature, date, company name, and address of the authorized certifier.

This form is critical for bidders to understand and comply with the subcontracting requirements specific to the opportunity. Failure to complete and submit this certification will render an offer ineligible for award. Bidders must carefully review the applicable percentage limitations based on the contract type (services, general construction, or special trade construction) and ensure their proposed subcontracting plan adheres to these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 3: 52.212-2 Evaluation—Commercial Products and Commercial Services," outlines the evaluation criteria and approach the Government will use to award a purchase order for commercial products and commercial services. It serves as an addendum to the main solicitation.

• Basis for Award: The Government will issue a purchase order to the responsible quoter whose quotation is most advantageous, considering price and other factors.
• Evaluation Factors: Quotations will be evaluated based on:
  • Technical
  • Past Performance
  • Price
• Evaluation Approach: A comparative evaluation process will be used, comparing quotations to determine the best benefit to the Government. The Government may select a quotation that offers benefits beyond minimum requirements, but is not obligated to do so. All responses must meet minimum requirements.
• Technical Evaluation: Assesses how well the quotation meets or exceeds Government requirements as outlined in the solicitation and requested in the instructions to quoters.
• Past Performance Evaluation: Assesses the risks associated with a quoter's likelihood of success, based on factors such as the Contracting Officer's knowledge, customer surveys, past performance questionnaires, and CPARS reports.
• Price Evaluation: The total price of all line items, including options, will be evaluated. The Total Evaluated Price will be the sum of these prices.
• Options Evaluation: Quotations will be evaluated by adding the total price for all options to the total price for the basic requirement. This includes the "Option to Extend Services" (FAR 52.217-8), which will be evaluated by adding six months of the quoter's price for the last potential performance period. Quoters must price only the specified base and option periods and not the FAR 52.217-8 extension. The Government reserves the right to exercise this option.

This attachment is critical for bidders as it details how their quotations will be assessed. Understanding these evaluation factors (Technical, Past Performance, Price) and the specific approach to evaluating options will help bidders tailor their proposals to maximize their chances of award. Bidders should ensure their quotations clearly address technical requirements, provide strong evidence of past performance, and offer competitive pricing, while also considering the impact of potential option periods on the total evaluated price.

Form / Attachment / Pricing Sheet

This document, "Attachment 2: FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES," provides an addendum to the standard FAR 52.212-1 instructions. It details specific requirements for offerors responding to a Request for Quote (RFQ) for commercial products and services.

• NAICS Code and Small Business Size Standard: Clarifies how these are presented elsewhere in the RFQ and outlines conditions under which specific small business size standards apply (e.g., set-asides, HUBZone preference).
• Submission of Quotes: Specifies the minimum required information for quotes, including solicitation number, receipt time, quoter contact details, technical description, warranty terms, price, discount terms, "remit to" address, representations and certifications (FAR 52.212-3), acknowledgment of amendments, and statement of agreement with terms.
• Period for Acceptance of Quotes: Offerors must hold prices firm for 30 days from the quote receipt date, unless otherwise specified.
• Product Samples: Instructions for submitting product samples if required.
• Multiple Quotes: Offerors are encouraged to submit multiple quotes with alternative terms or line items.
• Late Submissions: Defines "late" quotes and conditions for their consideration.
• Issuance of Purchase Order: Notes that the Government may issue a purchase order to one or more quoters and reserves the right to reject any or all quotes.
• Multiple Awards: The Government may issue purchase orders for less than the quantity quoted.
• Availability of Requirements Documents: Provides links and instructions for obtaining referenced specifications and standards.
• Unique Entity Identifier: Details the requirement for a unique entity identifier for quotes exceeding the micro-purchase threshold, or at or below if SAM registration is required.

This document is critical for bidders as it outlines the precise instructions and requirements for preparing and submitting a responsive quote. It details what information must be included, how quotes will be evaluated (implicitly, by requiring specific information), submission deadlines, and other crucial administrative and technical aspects of the quotation process. Failure to adhere to these instructions may result in exclusion from consideration.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ, to procure the delivery and installation of office containers for the Manchester VA Medical Center. The requirement is due to temporary office space needs caused by flood damage on Floors 2, 3 & 4 of Building 1. The leased office containers will serve as temporary office resources requiring only utility hookups.

• Delivery and installation of office containers.

• Containers will be unfurnished; the VA will provide furniture.

• Includes delivery, leveling, routine maintenance, and removal.

• Provide two sets of Operations and Maintenance manuals (or digital link) for HVAC, electrical, and data utilities.

• Document all exterior and interior damage prior to delivery with photographs.

• Submit cut sheets, manufacturer information, SDS (as appropriate), Activity Hazard Analysis (AHA), and a task-specific Safety Plan.

• Provide O&M information for all equipment, including manuals and cut sheets.

• Provide equipment certification and recycling/disposal documentation.

• Specific delivery locations and placement instructions for three containers (one 20lf, two 40lf) are detailed in the SOW.

• Base period of performance: February 3, 2026 - February 2, 2027.

• Includes four option year service contract.

• NAICS Code: 532490 (Small business size standard: $40 Million).

• Product Service Code (PSC): W099.

• Response Date/Time: January 21, 2026, 15:00 Eastern Time, New York, USA.

• Questions Deadline: November 7, 2025, 3:00 PM EST.

• Submission Method: Email quotes to Shawn.Lawrence@va.gov.

• Evaluation Factors: Comparative evaluation based on Price, Technical experience/capabilities, and Past Performance. Award will be made to the most advantageous offer.

• Offerors must state acceptance of terms and conditions or list exceptions.

• This solicitation is set-aside for VOSB (Veterans Owned Small Business).

• Solicitation provisions include FAR 52.212-1, FAR 52.212-3, and FAR 52.212-2.

• Contract clauses include FAR 52.212-4, FAR 52.212-5, and VAAR 852.219-75.

• Applicable FAR provisions and clauses can be found at acquisition.gov.

• A site visit opportunity is available.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation 36C24126Q0036 for Office Containers (FY26) at the Manchester VA Medical Center.

• Pictures: Pictures of the current office container locations (Parking Lot W5, near Buildings 5 and 4) will be provided to help assess work requirements.
• Office Type: Metal office containers are within scope; typical mobile trailers are not preferred.
• Unit Dimensions: Standard 8'-0" width and 8'-6" height are acceptable for the requested 20'-0" and 40'-0" units.
• Interior Build-Out:
  • Walls/Ceilings: PVC or plastic material is sufficient.
  • Flooring: Vinyl flooring is acceptable.
  • Lighting: Over-ceiling LED lighting is specified.
  • Power: 110V power is available, with approximately 6 outlets required. Amperage details for the panel box are not specified beyond "Power available."
  • HVAC: Heating and cooling via an externally attached mini-split system is provided.
  • Plumbing: No plumbing or restroom facilities are required.
  • ADA Provisions: Only ramp access and a 36" wide entry door are required; no other ADA provisions are needed.
• Delivery Date: VA personnel are intended to occupy the containers by 02/02/2026.
• Pricing: The pricing table should have a single line item for all three containers.
• Interior Layout: The interior should be an open workspace configuration with no dividers. A standard commercial office configuration suitable for administrative occupancy is acceptable.

These clarifications confirm specifications for office container type, dimensions, interior build-out materials, and layout. The response date remains December 15, 2025. A document with external and internal views of office containers is attached.

Form / Attachment / Pricing Sheet

This document appears to be a collection of images showcasing portable storage and office containers, likely provided by "mobile mini, inc." as part of a potential government contract. The images display the exterior and interior of these units, highlighting features such as air conditioning units, windows, doors, and internal lighting. They also show identification labels on the containers, including model numbers and contact information for "mobile mini, inc.".

• Exterior views of portable storage and office containers.
• Interior views showing lighting, windows, blinds, and HVAC units.
• Branding and contact information for "mobile mini, inc.".
• Unit identification labels (e.g., AS20PYW0534 WIFI, W3073 WIFI).
• Electrical outlets and thermostat controls visible in interior shots.

These images likely serve to illustrate the type of temporary or portable structures that may be required for an opportunity. Bidders should review these visuals to understand the potential scope of work related to the provision, setup, or maintenance of such units. The presence of specific model numbers or features might indicate specific requirements or preferences for the equipment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the delivery and installation of office containers at the Manchester VA Medical Center. The procurement is a Request for Quotation (RFQ) and is set-aside for Service-Disabled Veteran-Owned Small Businesses (VOSB). The need arises from temporary office space requirements due to flood damage in existing facilities.

• Delivery & Installation: Provide 12 office containers (quantity specified in line item 0001) to the Manchester VA Medical Center, NH Campus.

• Lease Term: The contract period of performance is November 28, 2025, to November 27, 2026.

• Container Specifications: Containers will be delivered unfurnished. Specific delivery locations and orientation are detailed in the SOW.

• Services: Includes delivery, leveling, routine maintenance, and removal (return freight) at the end of the lease term.

• Documentation: Provide cut sheets, manufacturer information, SDS, Activity Hazard Analysis (AHA), Safety Plan, training records, and Operations & Maintenance (O&M) manuals.

• Compliance: Adherence to all applicable NFPA, OSHA, EPA, VA codes, Federal, State, and local regulations.

• Product Service Code (PSC): W099

• NAICS Code: 532490 (Small Business Size Standard: $40 Million)

• Period of Performance: November 28, 2025 – November 27, 2026

• Response Date: November 14, 2025, 15:00 Eastern Time.

• Questions Deadline: November 7, 2025, 3:00 PM EST.

• Submission Method: Quotes to be emailed to Shawn.Lawrence@va.gov.

• Evaluation Factors: Award will be made based on a comparative evaluation of Price, Technical experience/capabilities, and Past Performance, selecting the quote most advantageous to the Government.

• Quote Requirements: Include a quote using the provided line item table and all applicable labor rates. Offerors must also include a statement regarding acceptance of terms and conditions.

• Set-Aside: VOSB (Veteran-Owned Small Business)

• This solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06, October 1, 2025.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Site visit opportunity available.