W912L726QA009 1172ND PRE YELLOW RIBBON 23AUG26 TN

Performance Work Statement (PWS)

To support the 1172nd Transportation Co Pre-Mob Yellow Ribbon event for the Tennessee Army National Guard (TNARNG).

• Provide personnel, equipment, tools, materials, supervision, and quality control for the event.

• Furnish conference rooms, break-out rooms, and lobby/vendor space.

• Provide catering services for continental breakfast and buffet-style lunch.

• Ensure all facilities and services meet specified requirements.

• Conference rooms must be available and meet PWS standards (98% AQL).

• Meals must be delivered on time and hot, meeting all requirements (98% AQL).

• Contractor must adhere to Quality Assurance Surveillance Plan (QASP).

• Period of Performance: 23 August 2026.

• Preferred Location: Memphis, TN. Alternative locations include Millington, TN, Germantown, TN, or Collierville, TN.

• Facilities:

  • General Session Room: Seats 285, includes tables, chairs, podium, American flag, audio-visual equipment (microphones, speakers, projectors), internet, and complimentary water. May be used as a dining area.
  • Childcare Rooms (2): Accommodate 20 and 15 children respectively, with nearby restrooms, tables, chairs, televisions, and wireless internet. Required from 6:30 AM to 5:30 PM.
  • Vendor Space: Accommodates 25 vendors with tables, chairs, complimentary water, and wireless internet for at least 40 computers. Required from 6:30 AM to 5:30 PM.

• Catering:

  • Continental Breakfast (285 people): Coffee, tea, juice, milk, fruit, pastries. Served 7:00 AM - 8:00 AM.
  • Buffet Lunch (285 people): Sweet tea, unsweet tea, lemonade, coffee, salad, two entrees, two vegetable choices, bread/rolls, dessert. Served 11:00 AM - 12:30 PM. Minimum serving portions specified.

• Security:

  • Contractor personnel must complete National Agency Check (NAC) SF85P and obtain required clearances.
  • Comply with installation/facility access and local security policies.
  • Comply with COMSEC/IT security procedures.
  • Safeguard Government property.

• Personnel:

  • Designate a Contract Manager (CM) with full authority.
  • Contractor employees must not perform services outside the contract scope without modification.
  • Zero-tolerance policy for trafficking in persons.

• Proposal Submission:

  • Must provide Cage Code, Unique Entity ID (UEI), and Tax Identification Number.
  • Representations and Certifications must be completed in SAM.gov.

• Contact: Contract Specialist Rhonda Lien (rhonda.m.lien.civ@army.mil, 615-313-0530) for questions.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the 1172nd Transportation Co Pre-Mob Yellow Ribbon event, requiring conference room facilities and meals. The event is scheduled for 23 August 2026. No lodging is included. The preferred location is Memphis, TN, with alternatives in Germantown, Collierville, Millington, or Nashville, TN.

• Conference Rooms: Provide one general session room (seating 275-285) with AV equipment, internet, and water stations. Also, two childcare breakout rooms with televisions and internet. Eight registration tables with chairs are needed outside the main meeting room.

• Vendor Space: Area for 25 vendors with tables, chairs, water stations, and internet for at least 40 computers.

• Meals: Continental breakfast for 285 people (7:00 AM - 8:00 AM) and a buffet-style lunch for 285 people (11:00 AM - 12:30 PM). Specific menu items and portion sizes are detailed.

• Cleanup: Vendor is responsible for all cleanup.

• Security: Contractor must comply with facility access and local security policies, including potential background checks.

• Period of Performance: 23 August 2026.

• Contract Type: Firm Fixed Price.

• Tax Exemption: The Federal Government is tax-exempt.

• Submission Deadline: Friday, 29 May 2026, by 11:00 AM CST / 12:00 PM EST.

• Evaluation Factors: Offers will be evaluated based on Technical (facility capacity, meal provision, menu) and Price. Technical and Price combined are more important than Past Performance. SAM.gov record must indicate "ALL AWARDS".

• Submission Requirements: Include Cage Code, Unique Entity ID (UEI), Tax Identification Number, and completed Representations and Certifications in SAM.gov.

• Invoicing: Via Wide Area Workflow (WAWF) after event completion.

• NAICS Code: 561990 (All Other Support Services) with a small business size standard of $16.5M.

• Set-Aside: Unrestricted.

• Requirements: Vendor must possess NAICS code 561990 and provide proof of holding conference rooms and meals.

• The attached Performance Work Statement (PWS) contains all details.

• Vendors may suggest alternative facility arrangements.

• The government reserves the right to physically inspect facilities.

Performance Work Statement (PWS)

To support the 1172nd Pre-Mob Yellow Ribbon event for Service Members of the TNARNG.

• Provide all necessary personnel, equipment, tools, materials, supervision, and quality control.

• Specific requirement for providing lunch on 23 August 2026 for 285 people, including specific meal items (90 Chicken Caesar Wraps, 90 Signature Roast beef sandwiches, 90 Signature Turkey sandwiches, 15 Mediterranean vegetable wraps). All box lunches include fruit, chips, cookies, and condiments.

• Provide coffee, sweet tea, and water from 0800 to 1600.

• Lunch service hours: 11:30 am – 12:45 pm.

• Meals must be delivered on time, and beverages must be available throughout the day.

• Acceptable Quality Level (AQL) for meal delivery and beverage availability is 98%.

• Surveillance Method: Inspection / COR After Action Review.

• Period of Performance: 23 August 2026.

• Preferred Place of Performance: Henderson, TN. Other acceptable locations include Jackson, TN, or Nashville, TN.

• Security: Contractor personnel must complete National Agency Check (NAC) SF85P and obtain any required clearances for TNARNG duties.

• Facility Inspection: The end user may physically inspect facilities for sufficiency, with a unilateral decision on acceptance.

• Communications Security (COMSEC/IT) Security: Contractor must comply with all Government regulations regarding authorized use of Government networks and COMSEC monitoring.

• Combating Trafficking in Persons: Zero-tolerance policy applies; contractor must notify employees and take appropriate action for violations.

• Contract Manager (CM): Contractor shall designate a CM with full authority to act on contract matters.

• Proposal Submission: Vendors must provide Cage Code, Unique Entity ID (UEI), and Tax Identification Number. Representations and Certifications must be completed in SAM.gov prior to submission.

• Tax Exempt: The Federal Government is tax-exempt; a Tax-Exempt form will be provided at award.