W912LP-26-Q-4002_Controlled Humidity Asset Program Preventative Maintenance Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Iowa Army National Guard is conducting a Sources Sought to identify qualified and licensed contractors capable of providing Controlled Humidity Asset Program (CHAP) Preventative Maintenance Services for 21 CHAP systems located at various sites in Johnston, IA. This effort aims to maximize equipment efficiency, extend service life, and reduce unscheduled downtime. Responses are due March 24, 2026.
Scope of Work
This requirement involves on-site preventative maintenance (PM) services for 21 Iowa Army National Guard (IA ARNG) CHAP systems, including air dehumidification units (ADUs), controls, and sensors. Key tasks include:
- Performing PM services as recommended by the Original Equipment Manufacturer (OEM).
- Conducting filter cleaning, belt adjustment, rotor and seal inspections, and tool/sensor calibration.
- Inspecting CHAP systems, controls, air distribution, safety devices, and exhausting systems.
- Inspecting shelters for structural integrity, damage, and moisture intrusion.
- Documenting all actions and observations on Field Service Reports (FSRs).
- Attempting to resolve simple malfunctions during PM visits.
- Developing and utilizing mutually agreed-upon PM checklists.
- Reporting damaged system components and evaluating their impact.
- Inventorying major CHAP system components and presenting a modernization plan.
Performance Standards
Contractors will be required to maintain CHAP systems to ensure a daily average relative humidity (RH) of less than 50% RH 100% of the time, and less than 45% RH 90% of the time. Exceptions apply for systems non-operational due to specific external factors.
Contract & Timeline
- Type: Sources Sought
- Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- Period of Performance (PoP): 120 days from the date of award.
- Place of Performance: IA ARNG CHAP SYSTEM SITES, Johnston, IA.
- Response Due: March 24, 2026, 3:00 PM UTC
- Published: March 17, 2026
- Set-Aside: None specified
Special Requirements
Contractors must furnish all necessary personnel, equipment, tools, and materials. Employees must comply with installation regulations, undergo background checks, and no teleworking is authorized. The contractor shall develop and maintain an effective Quality Control Plan (QCP) and designate a Contract Manager (CM). Adherence to Organizational Conflicts of Interest (OCI) regulations and zero tolerance for trafficking in persons are mandatory.
Contact Information
- Primary: Seth Van Steenwyk (seth.a.vansteenwyk.civ@army.mil, 515-252-4615)
- Secondary: Kelsey Letcher (kelsey.l.letcher.civ@army.mil, 515-252-4508)