W912LP-26-Q-4011 Sioux City, IA Yellow Ribbon 14-15AUG2026

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure services for the 2-34th BCT Yellow Ribbon Event, scheduled for August 14-15, 2026, in Sioux City, IA. The contractor will provide all personnel, equipment, tools, materials, supervision, travel, and quality control necessary for the event, as detailed in the Performance Work Statement (PWS).

• Lease/Rental of Conference Space and Facilities.

• Provision of services for the Yellow Ribbon Event in accordance with the PWS.

• The contract type is not explicitly stated, but it is a Request for Quote (RFQ).

• Period of Performance: Implicitly covers the 2-34th BCT Yellow Ribbon Event (August 14-15, 2026).

• Estimated Value: Not stated.

• Submission Deadline: June 29, 2026, 10:00 am central (local) time.

• Submission Method: Electronic quotes are preferred and should be emailed to Mr. Seth Van Steenwyk and Ms. Kelsey Letcher.

• Required Documents: Attachment 01 (Contractor Information and Pricing Tables), and names/addresses of proposed event spaces and lodging rooms.

• Basis for Award: Price.

• Evaluation: Quotations lacking requested information may be deemed non-compliant.

• This requirement is a Total Small Business set-aside.

• NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels, with a small business size standard of $40 million.

• This announcement serves as the only solicitation; no separate written solicitation document will be issued.

• Applicable provisions and clauses are found in Attachment 03.

• Reference Attachments 01, 02 (PWS), and 03 for further details.

Form / Attachment / Pricing Sheet

This document is a Contractor Information & Pricing Table required for RFQ # W912LP-26-Q-4011. Bidders must complete this table and include it as their official quote. If an additional quote document is submitted, this attachment must still be completed and submitted alongside it.

Contractor Information Table:

• Company Name
• Point of Contact (POC) Name, Phone, and Email
• CAGE Code / Entity ID
• Tax ID Number
• Prompt Payment Discount Terms
• Business Size/Socio-economic Group(s)
• Proposed Service Location Address(es)

Pricing Table:

• Item #
• Description (e.g., Lodging, Meeting Rooms, Lunch Meals, Beverages, Parking)
• Quantity (Qty)
• Unit
• Unit Price
• Extended Price
• Total

Contractors must fill out all relevant fields in both tables. The pricing table includes specific line items related to the 2-34th BCT Yellow Ribbon Event, referencing PWS sections for details on Lodging, Meeting Rooms, Lunch Meals, Children's Lunch, Beverages, and Parking.

This document is critical for bidders to provide their pricing and essential company information as part of their official quote for the Yellow Ribbon Event services. Accurate completion is necessary for proposal submission and evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide personnel, facilities, equipment, tools, materials, and supervision for the 2/34 IBCT Yellow Ribbon Reintegration Program (YRRP) event, aimed at informing Service members and families about available assistance and services to ensure readiness and resiliency.

• Provide sleeping rooms and meeting spaces.

• Provide meals for attendees.

• Ensure an on-site point of contact is available for troubleshooting.

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• Specific performance objectives include:

  • Designating an on-site point of contact for audiovisual issues.
  • Ensuring sleeping rooms are provided as per PWS sections 5.2 - 5.2.1.4.
  • Meeting all meeting room requirements per PWS sections 5.3 - 5.3.6.
  • Meeting all meal requirements per PWS sections 5.4 - 5.4.3.
  • Meeting all parking pass requirements (if applicable) per PWS section 5.5.

• Acceptable Quality Levels (AQL) are generally 100%, with specific allowances for minor deviations.

• Period of Performance: Two (2) days.

• Dates: Friday, August 14th, 2026 (3:00 PM - 6:00 PM) and Saturday, August 15th, 2026 (6:00 AM - 5:00 PM).

• Place of Performance: Within a twenty-five (25) mile radius of 3200 Remington Ave, Sioux City, IA 51111. Meeting rooms and lodging should ideally be co-located or within 0.5 miles of each other.

• Lodging: 40 non-smoking rooms with two beds each for Friday night, August 14th, 2026. A flat, firm-fixed priced rate is required, excluding incidental charges. Flexibility to cancel reservations up to 10 days prior without penalty.

• Meeting Rooms: Specific requirements for Registration Area, Resource Area, General Session Room (accommodating 450 people), Breakout Room (accommodating 175 people), Child & Youth Room (accommodating 15 people), and Childcare Room (accommodating 9 people), including setup and equipment.

• Meals: Specific quantities and types of meals for Saturday, August 15th, 2026 (450 general meals, 24 children's meals). Meal quantities are subject to change up to two weeks prior.

• Parking: Provision of 450 parking passes (40 for Aug 14, 410 for Aug 15) if free parking is not provided.

• Personnel: Contractor employees must be fully trained, licensed, certified, and qualified. No telework permitted. Contractor must designate a Contract Manager (CM) with full authority.

• Security: Safeguard all Government property. Contractor personnel must wear identification badges or uniforms.

• Combating Trafficking in Persons: Zero tolerance policy applies.

• Organizational Conflicts of Interest (OCI): Contractor must notify the KO of any potential OCI and submit a mitigation plan.

Forms / Attachments / Pricing Sheets

This document lists "Clauses Incorporated by Reference" for the solicitation W912LP26Q4011. It serves as an attachment to the main solicitation, providing a comprehensive list of clauses that are legally binding for any contract awarded under this solicitation.

• Clause Number: The unique identifier for each clause (e.g., 252.203-7000).
• Alt No/Dev No: Alternative or deviation numbers, if applicable.
• Clause Title: A brief description of the clause's subject matter.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the contract where the clause is located.
• Clauses in Full Text: Specific clauses are provided in full text, such as 252.204-7017 (Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation) and 252.232-7006 (Wide Area WorkFlow Payment Instructions).

Bidders must review this document to understand all applicable clauses and representations required for the solicitation. Key clauses, such as those related to telecommunications equipment, payment instructions (WAWF), and representations, will directly impact how a bidder prepares their proposal and conducts business if awarded the contract. Understanding these clauses is crucial for compliance and successful contract performance.