W912LP-26-Q-4012 Council Bluffs, IA Yellow Ribbon 27-28AUG2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, USPFO Activity IA ARNG, is soliciting proposals for services to support the 2-34th BCT Yellow Ribbon Event in Sioux City, IA, scheduled for August 14-15, 2026. This is a Total Small Business Set-Aside opportunity (NAICS 721110) for the lease/rental of conference space and facilities, along with associated services. Award will be based on price. Electronic quotes are due by June 29, 2026, 10:00 am central time.
Scope of Work
The contractor shall provide all personnel, equipment, tools, materials, supervision, travel, and quality control necessary for the Yellow Ribbon Event. Key requirements include:
- Lodging: 40 non-smoking rooms, each with two beds, at a flat, firm-fixed price rate. The Government retains flexibility to cancel reservations up to 10 days prior without penalty.
- Meeting Rooms: Specific configurations for a Registration Area, Resource Area, a General Session Room (accommodating 450 people), a Breakout Room (175 people), a Child & Youth Room (15 people), and a Childcare Room (9 people).
- Meals: Provision of beverages, hot individually plated lunch meals for 450 attendees, and child-appropriate lunches for children.
- Parking: Provision of parking passes if free parking is not available.
- Location: All services must be provided within a 25-mile radius of 3200 Remington Ave, Sioux City, IA 51111.
- Personnel: An on-site point of contact for audiovisual issues and a designated Contract Manager within five business days of award are required.
Contract Details
- Contract Type: Solicitation for commercial items, with award based on Price.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels, with a size standard of $40 million.
- Period of Performance: Services are required from 3:00 PM on Friday, August 14, 2026, to 5:00 PM on Saturday, August 15, 2026.
Submission & Evaluation
- Submission Deadline: June 29, 2026, 10:00 am central (local) time.
- Submission Method: Electronic quotes are preferred and must be emailed to Mr. Seth Van Steenwyk (seth.a.vansteenwyk.mil@army.mil) and Ms. Kelsey Letcher.
- Required Documents: Bidders must submit Attachment 01 (Contractor Information and Pricing Tables) and provide the names and addresses of proposed Yellow Ribbon Event spaces and Lodging Rooms.
- Evaluation Basis: Award will be made to the responsible offeror whose quotation is most advantageous to the Government, based on Price. Quotations lacking requested information may be deemed non-compliant.
Key Requirements & Notes
Bidders must review all attached documents, including the Performance Work Statement (Attachment 02) for detailed requirements and the Provisions and Clauses (Attachment 03) for applicable regulatory and contractual terms. This includes understanding prohibitions on certain defense telecommunications equipment and services, and Wide Area WorkFlow (WAWF) payment instructions.