W912QR26RA021 - Green River Lake Cleaning

Solicitation / RFP / RFQ

This document is a solicitation for cleaning services for recreation areas and facilities. It outlines the requirements and terms for potential bidders.

• Base cleaning services for recreation areas and facilities.

• Option periods for continued cleaning services.

• Pricing arrangement is Firm Fixed Price.

• Product Service Code: S201.

• The solicitation number is W912QR26RA021.

• The issue date is January 14, 2026.

• The offer due date is January 27, 2026, at local time.

• Specific submission instructions and evaluation criteria are detailed within the full solicitation document.

• The document indicates potential set-aside categories including Small Business, Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and HUBZone Small Business. The specific set-aside status for this solicitation is not explicitly stated on the first page but is indicated as potentially applicable.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering various aspects of contracting, including limitations on subcontracting, representations and certifications, and specific prohibitions related to telecommunications and foreign entities.

• Several attachments are referenced, including Special Instructions, ProjNet Instructions, PIEE Directions, Reps and Certs, Price Breakout Schedule, Scope of Work, Maps Package, and Wage Determinations for specific Kentucky counties.

Form / Attachment / Pricing Sheet

This document provides instructions for electronic proposal submission via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. It details the process for registering in PIEE and submitting offers electronically, emphasizing that no paper copies, CDROMs, or DoD SAFE submissions will be accepted.

• PIEE Registration: Requires a User ID and Password, self-registration as a Vendor or Contractor, and active registration in SAM.gov. Includes step-by-step instructions for registration.
• Proposal Submission: Outlines how to log into PIEE, search for the solicitation, access contract information and attachments, and upload offer documents. It specifies the use of the 'Offer' tab and the need to select the applicable CAGE Code.
• File Uploads: Advises offerors to break down large files into smaller sections if necessary and provides a specific file naming convention (Solicitation Number_Firm Name_Volume #).
• File Format & Organization: Requires files to be in native format or searchable PDF, with text and graphics readable by Microsoft Office or Adobe applications. Spreadsheet formats must be readable by MS Excel with unlocked cells and formulas. Proposals should be organized and titled to follow the order of evaluation factors.
• Confidentiality: Refers to FAR 52.215-1 for safeguarding information from disclosure.

This document is critical for all bidders as it dictates the mandatory method for submitting proposals. Understanding these instructions is essential to ensure timely and correct submission, avoiding rejection due to non-compliance with electronic submission requirements. It also provides links for training and customer support.

Form / Attachment / Pricing Sheet

This document is a "Representations and Certifications" form. It requires bidders to provide information about their company, including its size, registration status in the System for Award Management (SAM), Tax Identification Number (TIN), Unique Entity Identifier, and CAGE Code. This information is crucial for the government to verify bidder eligibility and compliance with federal acquisition regulations.

• Company Name and Address
• Phone Number and Email Address
• Business Size (Large, Small, HUBZone, 8(a), Women-Owned Small Business, Economically Disadvantaged Women-Owned Small Business, Service-Disabled Veteran-Owned)
• SAM Registration Status (Yes/No)
• Tax Identification Number (TIN)
• Unique Entity Identifier (12-character alphanumeric code)
• CAGE Code

Bidders must accurately complete and submit this form as part of their proposal. Failure to provide the required information or providing inaccurate information may result in disqualification. The details collected help the government assess socioeconomic status, ensure proper registration for contract awards, and comply with FAR 52.204-7.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for a contractor to provide Cleaning Services for Green River Lake, Kentucky. The contractor will be responsible for all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles to perform the services in accordance with the Performance Work Statement and Maps, and all applicable Federal, state, and local laws and regulations.

• Cleaning Services at Green River Lake, Kentucky.

• Contractor must provide all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles.

• Services must comply with the Performance Work Statement, Maps, and all applicable laws and regulations.

• Contract Type: One (1) firm fixed price Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

• Minimum Guarantee: $5,000.00.

• Base Year: Date of award through December 31, 2026.

• Option Periods: Four (4) additional one-year periods (January 1, 2027 - December 31, 2030).

• Quotes are due no later than January 30, 2026, at 10:00 AM ET.

• Electronic submittals via email are the only accepted method.

• Award will be made based off low-price.

• Email for submission: adyson.medley@usace.army.mil

• 100% set-aside for Small Businesses.

• NAICS Code: 561720.

• Size Standard: $22,000,000.00.

• A site visit is highly encouraged. Contact TPOC Larry Lemmon (larry.m.lemmon@usace.army.mil) to schedule an appointment.

• All contractors must be registered in the System for Award Management (SAM.gov).

• Contractors are required to implement NIST SP 800-171 for safeguarding covered defense information and cyber incident reporting.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination for Kentucky, specifically for the counties of Casey, Green, Knox, Laurel, Marion, McCreary, Pulaski, Taylor, Wayne, and Whitley. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA) for contracts performed in this geographic area.

• Occupational Listing: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required Health & Welfare benefits, paid vacation time based on years of service, and a minimum of twelve paid holidays per year.
• Executive Orders: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Hazardous Pay Differential: Specifies additional pay differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for contractors regarding the provision and maintenance of uniforms for employees.
• Conformance Process: Explains the procedure (Standard Form 1444) for requesting authorization of additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for any contract that will be performed in the specified Kentucky counties and is subject to the Service Contract Act. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these rates can lead to contract violations.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination for Kentucky, specifically for Adair, Barren, Clinton, Cumberland, Metcalfe, Monroe, Russell, and Simpson counties. It lists various occupations and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act (SCA).

This document is crucial for any bidder on a government contract that falls under the Service Contract Act in the specified Kentucky counties. It outlines the minimum wage and fringe benefit requirements for a wide range of occupations, ensuring that contractors provide fair compensation to their employees working on federal contracts. Key information includes:

• Wage Rates: Minimum hourly rates for numerous job classifications.
• Fringe Benefits: Details on Health & Welfare benefits, including specific rates for SCA-covered contracts and those also covered by Executive Order 13706.
• Paid Sick Leave: Information on Executive Order 13706, mandating paid sick leave.
• Minimum Wage: Reference to Executive Order 13658, establishing a minimum wage for federal contractors.
• Vacation and Holidays: Specifies requirements for paid vacation and holidays based on years of service and federal observances.
• Hazardous Pay: Details on differential pay for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidelines on contractor responsibility for uniform costs and maintenance.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates not listed in the determination using Standard Form 1444 (SF-1444).

Other / Unclassified

This document provides instructions for submitting technical inquiries and questions related to proposal procedures or bonds via the ProjNet system. It outlines the process for both initial registration and future access to ProjNet, including specific steps for identifying the agency (USACE), entering a Bidder Inquiry Key, and setting up security questions and answers. The document also specifies deadlines for submitting questions and for receiving answers.

This document is crucial for bidders who need to ask questions or seek clarifications regarding the solicitation. It details the mandatory system (ProjNet) and the specific steps required to use it. Key information for bidders includes:

• Solicitation Number: W912QR26RA021
• Bidder Inquiry Key: RD4VI6-PM5GVN
• Question Submission Deadline: 22 January 2026
• Answer Availability Deadline: 23 January 2026

Bidders must use ProjNet for all inquiries and are advised to review the system for existing answers before submitting new questions. Proposals themselves are not to be submitted via ProjNet.

Form / Attachment / Pricing Sheet

This document is a Price Breakout Schedule for Operation and Maintenance Services at Green River Lake. It details the estimated quantities, units, and unit prices for various cleaning, janitorial, policing, and sewage services required for the Base Year and four Option Years.

• Section C-3: Cleaning Services - Recreation Areas and Facilities: Includes various levels of cleaning for open areas, shower houses, restrooms, vault toilets, and dumpster emptying.
• Section C-4: Janitorial and Policing Services: Covers monthly cleaning of administrative offices, visitor centers, maintenance shops, and weekly/monthly cleaning of the Atkinson-Griffin Log House.
• Section C-11: Buildings, Facilities, Mechanical, Electrical, Water, and Sewage Systems: Details services for removing sewage from holding tanks and servicing porta-johns (placement and removal).
• Quantities and Units: Provides estimated quantities (Est. QTY) and units (e.g., MO for Month, DY for Day, each, CO for Container/load) for each line item.

This schedule is crucial for bidders to understand the specific services required, their estimated frequency and volume, and to develop their pricing proposals. Bidders must fill in the 'Unit Price' and 'Total' columns to provide their cost breakdown for each item and for the Base Year and Option Years.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of performance for cleaning services at Green River Lake, aiming to maintain a clean and safe environment for visitors and staff.

• Furnish all necessary management, personnel, materials, supplies, tools, equipment, and vehicles for cleaning services.

• Perform cleaning services at various Corps of Engineers recreation areas and facilities.

• Provide soap for dispensers, garbage bags, and animal waste disposal bags.

• Replace burned-out light bulbs and maintain facilities.

• Clean and service public use areas and facilities, including restrooms, showerhouses, pit toilets, picnic shelters, playgrounds, and dumpster areas.

• Remove litter, debris, and refuse from designated areas.

• Perform janitorial services for the Project Office, Visitor Center, Maintenance Shop Office, and Atkinson-Griffin Log House.

• Service sewage collection systems, including holding tanks, porta-johns, and pit toilets.

• Services must be performed in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions.

• Performance and responsibility include all planning, programming, administration, management, supervision, communications, and inspection.

• A Quality Control program is required to identify and correct deficiencies before performance becomes unacceptable.

• Acceptable Quality Level (AQL) for cleaning services is 95%.

• Cleaning levels vary based on visitation seasons (Level 1: peak, Level 2: spring/fall, Level 3: lowest).

• Work is performed at Green River Lake, located in South Central Kentucky, in Taylor and Adair counties.

• Specific schedules and cleaning levels are detailed, with variations based on seasons and facility usage.

• Contractor must comply with all applicable Federal, State, and local laws and regulations.

• Safety and security requirements, including OSHA compliance and specific safety plans (APP, AHA), must be followed.

• Personnel must be able to speak fluent English.

• Contractor employees must be identified and adhere to specific conduct and competency standards.

• Environmental program compliance is required, including proper handling and disposal of hazardous substances.

• Security requirements include background investigations, AT Level I training, and suspicious activity reporting.

• Contractor must provide and maintain adequate insurance.

Form / Attachment / Pricing Sheet

This document provides detailed maps outlining cleaning areas for various recreation and operational zones within Green River Lake. It serves as a visual guide for tasks related to cleaning and maintenance.

• Holmes Bend Recreation Area: Maps 1 & 2 of 2, covering Campground and Roadside areas.
• Smith Ridge Recreation Area: Maps 1, 2, & 3 of 3, detailing Boat Ramp, Campground, and Roadside areas.
• Tailwater Recreation Area: One map detailing the Stilling Basin Service Area (9.5 acres) and Boat Ramp Recreation Area Service Area (6.5 acres).
• Dam Area: Includes maps for Big Oak Shelter (2.79 acres), the general Dam Area Service Area (various acreages across 3 maps totaling 19.94 acres), Maintenance Shop Service Area (0.8 acres), Site 1 Boat Ramp Service Area (10.67 acres), and Visitor Center and Corps Office Service Area (7.3 acres).
• Acreage and Scale: Each map includes approximate acreages for the designated service areas and a scale bar for distance.

This document is crucial for bidders to understand the specific physical locations, boundaries, and approximate sizes of areas requiring cleaning and maintenance services. It provides essential spatial context for planning and executing the work described in any associated solicitation or SOW.