Walk Off Carpet Service - Rome NY

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a contract for the delivery, placement, and rotation of walk-off carpets at the facility entry points for the Defense Finance and Accounting Service (DFAS) in Rome, NY.

• Provide and exchange walk-off carpets every two weeks from May 1 through October 31.

• Provide and exchange walk-off carpets once a week from November 1 through April 30.

• Specific locations, sizes, quantities, and floor surface types are detailed for various entry points.

• Includes delivery, exchange, and placement of carpets.

• Also includes delivery, exchange, and placement of exterior 3x5 active scrapers from November 1 through April 30.

• Carpets must meet ANSI/NFSI B101.6 standards for commercial entrance matting to reduce slips, trips, and falls.

• Replacement carpets must be free of dirt, dust, spots, streaks, graffiti, bugs, and foreign residue.

• Carpets must have proper backing for hard-surfaced floors versus carpeted surfaces to prevent migration and buckling.

• Acceptable Quality Limit (AQL): All carpets must be of the correct size and placed correctly.

• Location: Bldg. 1, DFAS-Rome, 325 Brooks Road, Rome, NY 13441.

• Period of Performance: One base year (May 1, 2026 – April 30, 2027) with four one-year option periods (through April 30, 2031).

• Normal workdays are Monday through Friday, 40 hours per week. Core hours are 0900 to 1500.

• Services are primarily required on weekends and outside normal government operating hours (0600-1800, Mon-Fri).

• Security: Contractor personnel require a favorably adjudicated Tier 1 or equivalent Non-Sensitive (NS) investigation. Pre-investigative waivers may be possible. Forms OF306 and DFAS Form 9035 are required. Fingerprinting is mandatory for all personnel.

• Incident Reporting: Incidents violating adjudicative guidelines must be reported immediately.

• Foreign Travel: Specific procedures and forms (DFAS Form 9133) are required for official foreign travel.

• Access: Contractor personnel require ID badges and may need a DoD Common Access Card (CAC).

• Quality Assurance: Performance will be monitored daily by the DFAS Contracting Officer Representative (COR).

• Physical Security: Contractor is responsible for safeguarding government property and securing facilities at the end of each work period.

• Non-Smoking: All government facilities are non-smoking.

• Holidays: Services are not required on US federal holidays.

• Transition: Contractor must follow a transition plan and keep the government informed.

• Government Furnished Materials: Facility maps and entrance locations will be provided.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Defense Finance and Accounting Service (DFAS) Contract Services Directorate for the purchase of supplies/services related to "Walk-Off Carpets" in Rome, NY. The evaluation will be conducted in accordance with FAR 13.106-1(b)(1)(i) with the intent to award a purchase order to one vendor.

• The core requirement is detailed in the attached Performance Work Statement (PWS).

• Offerors must submit a Technical Approach demonstrating understanding and ability to fulfill PWS requirements.

• The Technical Approach is limited to 5 pages, single-spaced, 12-point font, 8.5 x 11 inches, with 1-inch margins.

• Pricing must be submitted for all CLINs in the SF1449, including unit and extended pricing for base and option periods. This price should encompass all labor, materials, equipment, and travel.

• The anticipated period of performance includes a base year and four one-year option periods, starting May 1, 2026, and potentially extending to April 30, 2031.

• The associated NAICS code is 561740 with a small business size standard of $8.5M.

• Quotations are due via email by 4:00 PM EST, March 12, 2026, to miranda.j.amir.civ@mail.mil. There is a 15MB limit for email submissions.

• Questions regarding the solicitation are due by 11:00 AM EST, March 05, 2026, to the same email address.

• The basis for award is Lowest Price Technically Acceptable (LPTA).

• Award will be made to the responsible quoter whose quote conforms to the solicitation, meets all technical aspects of the PWS, and offers the lowest price.

• Offerors must not take exceptions to the RFQ to be technically acceptable.

• The Government reserves the right to make a determination based solely on submitted information without further discussions or clarifications.

• This requirement is solicited as full and open competition.

• A HUBZone Price Evaluation Preference will be applied.

• Offerors must have an active SAM.gov registration to be considered for award.

• The RFQ number is HQ042326QE020.

• Attachments include: Performance Work Statement, Schedule of Items Table, and Solicitation with Applicable Clauses and Provisions.

• A quotation does not constitute an award; an award is official only upon receipt of a purchase order.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for "Walk-Off Carpets." The government is seeking to procure the supply and exchange of walk-off carpets.

• Supply and exchange of walk-off carpets.

• Service frequency varies: once every two weeks (1 visit every other week) or once every week (1 visit every week).

• Services are to be performed in accordance with the Performance Work Statement (PWS).

• Product Service Code: S214.

• Pricing Arrangement: Firm Fixed Price.

• The contract includes an initial period and multiple option periods, extending through April 2031.

• Offer Due Date: March 11, 2026, at 04:00 PM.

• The solicitation is a Request for Quotation (RFQ).

• Evaluation criteria are not detailed in the provided pages, but the document references the Performance Work Statement (PWS) and various FAR/DFARS clauses.

• The acquisition is marked as "UNRESTRICTED."

• The document incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will occur at the destination, with specific contact information provided for James Seamans.

• The document lists numerous FAR and DFARS clauses that are incorporated by reference or by full text, covering various aspects of contract performance, payment, and compliance.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) that requires bidders to provide pricing for walk-off carpets. It outlines the format for submitting quotes, including CLINs, item descriptions, quantities, units, unit prices, and total prices.

• CLINs: 0001-0002 (Base Year), 1001-1002 (Option Yr 1), 2001-2002 (Option Yr 2), 3001-3002 (Option Yr 3), 4001-4002 (Option Yr 4).
• Item Descriptions: Includes "Walk off Carpets, standard" and "Walk off Carpets, Traffic/Scrp".
• Period of Performance: Specific dates are provided for each item (e.g., 1 May thru 31 Oct, 1 Nov thru 30 Apr).
• Quantity: 6 Months for all items.
• Pricing: Bidders must provide Unit Price and Total Price for each CLIN.
• Vendor Information: Fields for Business Size, Vendor Name, Point of Contact (POC) Name, POC Phone, POC Email, and CAGE Code / DUNS No. are included.

This attachment is critical for bidders to prepare their pricing proposals. It specifies the exact items, quantities, and service periods for which pricing is required, directly impacting the bid submission and evaluation process.