Warehouse 3 HVAC Replacement

Other / Unclassified

This document is a Market Research Report for a "Warehouse three HVAC upgrade" project. It details the background of the current HVAC system, installed in January 2007 by Building Control Systems LLC (BCS), which has also performed all maintenance and repairs. The government requires the installation of six new 4-ton Energy Star Certified heat pump split systems in Warehouse 3. The government does not possess plans or drawings of the existing system and requires a contractor with knowledge of it due to the warehouse's unique layout to avoid complications and escalated costs.

Market research was conducted in accordance with FAR Part 10, utilizing historical acquisition information and internet resources. The research determined that the requirement can be met by commercial items. The report concludes that while other vendors can perform HVAC work, BCS is the only vendor with the specialized qualifications for this specific requirement, making it a sole source to small business. The acquisition is determined to be a commercial service. Standard commercial industry terms and conditions will be used, with no substantial tailoring required for FAR Part 12 clauses.

Justification and Approval for Other Than Full and Open Competition

This document justifies awarding a noncompetitive, Firm-Fixed-Priced (FFP) definitive contract to replace the HVAC system in Warehouse 3 at the U.S. Army Corps of Engineers, New Orleans District headquarters campus. The solicitation number is W912P826QA012. The justification is based on FAR Part 6, specifically Title 10 U.S.C. §3204(a)(1), citing substantial duplication of cost to the Government if procured through full and open competition.

• Installation of six new 4-ton Energy Star Certified heat pump split systems in Warehouse 3.

• The Government does not have plans or drawings of the existing HVAC system.

• The contractor must have knowledge of the existing HVAC system due to the unique layout of the warehouse to limit complications and avoid escalated costs.

• Company Name: Building Control Systems LLC (BCS)

• CAGE Code: 31YX6

• Unique Entity ID: FSQ9MC6M68X9

• Address: 878 Hickory Ave, Harahan, LA 70123.

• Period of Performance (POP): 15 APR 2026 thru 15 JUL 2026

• Estimated Value: Not explicitly stated, but the requirement is valued at approximately [redacted].

• Procurement Method: Sole Source FAR 6.302-2

• Previous Contract (W912P822P0011): $15,668.00, 02 FEB 2022 - 28 FEB 2022

• This is a justification for a sole source award to Building Control Systems LLC (BCS).

• A Notice of Intent to Sole Source will be posted to SAM.gov. Any other offers received will be considered.

• The government's intent is to award a sole source contract to BCS.

• Evaluation will be based on "best value" determination, considering BCS's established track record of reliable service and low-risk, high-reliability partnership.

• The justification argues against competitive procurement due to the unique expertise of BCS, the incumbent, who installed the system in 2007 and has performed all subsequent maintenance and repairs.

• Alternative approaches, including an 8(a) Sole Source and a Total Small Business Set-aside, were considered and deemed not feasible due to limitations on subcontracting, the need for extensive investigation, and unacceptable delays.

• BCS is considered the only responsible source due to nearly 20 years of knowledge of the current system's layout, performance capabilities, and adaptation to new HVAC without significant investigation costs or delays.

• Market research was conducted, confirming BCS as the only vendor with the specialized qualifications for this specific requirement.

• The contracting officer determined the anticipated price/cost will be fair and reasonable using an independent Government estimate.

Statement of Work (SOW)

To upgrade the HVAC system in Warehouse three at the USACE New Orleans District Facility.

• Install six new 4-ton Energy Star Certified heat pump split systems in Warehouse 3.

• Units will be suspended above the ceiling and ducted with flex to each area to control humidity and space temperature.

• Condensers will be set on the side of the building.

• Period of Performance: Two months.

• Place of Performance: USACE New Orleans District Facility, 7400 Leake Avenue, New Orleans, LA 70118.

Monday through Friday, 0600 to 1800 hours.

• Compliance with installation, facility local security policies, and procedures.

• Provision of information for background checks and facility access.

• Compliance with personal identity verification requirements.

• Completion of Suspicious Activity Reporting Training within 30 calendar days of contract award.

• Pre-screening of candidates using the E-Verify Program.

• Adherence to Federal, State, and City building code requirements, including the National Electrical Code.

• Meeting acceptable building standards and Federal and State safety codes.

• Contractor is responsible for providing all equipment, materials, and supplies.

• Coordination with the District's Safety Officer and notification of any adverse environmental impacts.

• Protection of government employees from safety hazards.

• Submission of a work plan to the Government Representative for review.

• Procurement and maintenance of specific insurance levels: Worker's Compensation and Employer's Liability Insurance (minimum $100,000), and Automobile Liability Insurance (minimum $200,000/$500,000 bodily injury, $20,000 property damage).

• Submission of insurance documentation within seven calendar days of Notice of Award.

• Invoices to be sent to a specified address and emailed to kevin.j.calico@usace.army.mil.

• Government inspection of work for contract compliance during and after completion.

• Payment contingent upon successful inspection.

• Government reserves the right to require rework or reduce contract price for non-conforming work.

• Government may perform work and charge the contractor or terminate for default if responsibilities are not fulfilled.

• Government has the right to inspect and test work at all times without undue delay.