Warranty & Maintenance for Hasler Folder Inserters with High-Capacity Feeders near Bloomington, IL
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Internal Revenue Service (IRS), National Distribution Center (NDC), is seeking proposals for warranty and maintenance services for Hasler Folder Inserters and high-capacity feeders located near Bloomington, IL. This is a Total Small Business Set-Aside for a firm fixed-price requirement contract. Quotes are due by February 9, 2026.
Scope of Work
The requirement is for a one-year contract covering preventative maintenance and on-site repair services for four Hasler Folder Inserters and six high-capacity feeders. Key deliverables include:
- Preventative maintenance: Cleaning, adjusting, and lubricating equipment, with visits scheduled no more than three months apart.
- On-site repair services: Including parts, labor, and travel.
- Rapid response: Verbal service calls must be responded to within two business hours, with repairs completed within four business hours.
- Loaner equipment: Provision of compatible loaner equipment if repairs cannot be completed within four hours.
- Certification: The contractor must be manufacturer-authorized and certified to repair Hasler equipment.
Contract & Timeline
- Contract Type: Firm Fixed Price Requirement Contract
- Period of Performance: February 27, 2026, through February 26, 2027
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (EXCEPT AUTOMOTIVE AND ELECTRONIC) Repair and Maintenance)
- Small Business Size Standard: $12.5 Million
- Product Service Code (PSC): J074
- Quotes Due: Monday, February 9, 2026, by 4:00 PM EST
- Questions Due: Friday, January 30, 2026, by 12:00 PM EST
- Published Date: January 26, 2026
Evaluation
Award will be made to the responsible, manufacturer-authorized offeror with the lowest evaluated price who has a satisfactory performance record and can meet all requirements listed in the Statement of Work (SOW). This follows a Lowest Price Technically Acceptable (LPTA) approach.
Submission Requirements
Offerors must submit a price quote and respond to all highlighted sections in writing via email to Contracting Officer James.M.Tryniak@irs.gov. Required information includes company name, UEI, Point of Contact (POC) information, price quote, and responses to additional requirements, clauses, and provisions.
Eligibility
Contractors must be registered with the System for Award Management (SAM.gov) and have an active record at the time of submission.