Washburn Ranger District Heat and Pump Repair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service, CSA EAST 7, is soliciting proposals for Heat Pump Repair services at the Washburn Ranger District in Washburn, WI. This is a Combined Synopsis/Solicitation (RFQ) designated as a Total Small Business Set-Aside. The primary objective is to repair a condensing fan motor and fan blade on a Daikin Outdoor Unit. Offers are due by March 10, 2026, at 9:00 am CST.
Scope of Work
The contractor will be responsible for repairing one condensing fan motor and fan blade on a Daikin Outdoor Unit RXTQ60TBVJUA (SN: E002814). This includes providing all necessary materials, supplies, and labor. The scope also requires verifying the proper functioning of the outdoor unit and checking the indoor unit for errors, performing diagnostics if any issues are found. The work location is 113 East Bayfield St. Washburn, WI 54891, with work to be performed Monday through Friday, 0800-1600. The Period of Performance is before May 15, 2026.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Anticipated Contract Type: Firm Fixed Price
- Award Type: Lowest Price Technically Acceptable (LPTA)
- Set-Aside: Total Small Business
- NAICS Code: 561730 (Facilities Operations Support Services) with a $9.5M size standard
- The government intends to make one award.
Submission & Evaluation
- Offers Due: March 10, 2026, 9:00 am CST
- Questions Due: March 5, 2026, 12:00 PM Central Time
- Submission Method: Email offers to Debra.Derickson@usda.gov.
- Required Attachments: Offers must include two separate attachments: Attachment C (Price Proposal - Schedule of Items) and Attachment 5 (Experience Questionnaire).
- Evaluation Criteria: Offers will be evaluated based on Price Proposal (fairness and reasonableness) and Technical Acceptability. Technical acceptability assesses the offeror's sound and compliant approach, including Past Performance and the Experience Questionnaire.
- Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days.
Eligibility
This opportunity is a Total Small Business Set-Aside. All responsible sources may submit a quotation, and no specific qualification requirement is needed for eligibility.
Points of Contact
- Primary: Debra Derickson (Debra.Derickson@usda.gov)
- Technical: Mark Beuning (mark.beuning@usda.gov, 715-661-0116)