Waste and Recycling Pick-Up Services

Amendment / Modification

This amendment provides the Government's responses to questions submitted by potential offerors regarding the solicitation (36C10X26Q0069).

• Question 1: Clarifies that this is not a new effort and references the previous contract number (36C10X21P0043). Award details for the previous contract are publicly available.
• Question 2 (CLIN 0002): States that substitution of equipment for cardboard disposal is not permitted; existing conditions must be met.
• Question 3 (GOV Owned Totes): Clarifies that there are no government-owned totes; the contractor provides the number of totes per the PWS.
• Question 4 (Cardboard): Cardboard waste cannot be disposed of in an open top/roll-off container instead of via pallets.
• Question 5 (Electrical Waste): Disposal of common electrical materials is required, excluding hazardous materials like batteries.
• Question 7 (30-yard roll-off dumpster): Historical requirements are based on dumpster size, not weight. The contractor manages disposal and ensures servicing to prevent overflow.
• Question 8 (Tri-wall container): Historical requirements are based on container size, not weight. The contractor manages disposal and ensures servicing to prevent overflow.
• Question 9 (Cardboard bales): Dimensions for cardboard bales are 3x5.
• Question 10 (Baled cardboard service): Historical quantities and weights for baled cardboard service are not available.
• Question 11 (Electrical waste container): Contents are common electrical materials, excluding hazardous materials (e.g., batteries).

This amendment does not explicitly state changes to proposal deadlines or submission requirements, but it provides crucial clarifications that may impact offeror responses and pricing.

Form / Attachment / Pricing Sheet

This document is Attachment C, the Price Schedule for Solicitation 36C10X26Q0069. Bidders are instructed to insert their company name and complete the unit price for each CLIN (Contract Line Item Number) for the base year and all option years.

• CLINs: The schedule details specific deliverables for waste and recycling services, including:
  • 65-gallon recycling totes with monthly pick-up (CLINs 0001, 1001, 2001, 3001, 4001, 5001)
  • Pallets for cardboard bales with monthly pick-up (CLINs 0002, 1002, 2002, 3002, 4002, 5002)
  • Tri-wall container for electrical waste with monthly pick-up (CLINs 0003, 1003, 2003, 3003, 4003, 5003)
  • 10-yard dumpsters for miscellaneous waste with bi-weekly pick-up (CLINs 0004, 1004, 2004, 3004, 4004)
  • 30-yard roll-off dumpster for waste with monthly pick-up (CLINs 0005, 1005, 2005, 3005, 4005)
• Quantities: Specified quantities are provided for each CLIN across the base year, four option years, and an option to extend services.
• Pricing: Columns for Unit Price and Total Price are provided for each CLIN. All pre-filled prices are $0.0.

This attachment is critical for bidders to accurately price their proposed services. Bidders must complete the unit prices for all CLINs and periods to submit a responsive proposal. The total evaluated price will be calculated based on these entries.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) for Request for Quote (RFQ) No. 36C10X26Q0069, titled "Waste and Recycling Pick-Up Services." It is used by the Department of Veterans Affairs (VA) to gather feedback on a contractor's past performance for a competitive service contract.

• The questionnaire requests a reference from the recipient regarding the contractor's performance under a previous contract.
• It includes a rating scale from 1 (clearly below standard) to 5 (almost always exceeds standard) for various performance areas, including:
  • Overall quality/satisfaction
  • Delivery performance
  • Satisfaction with the quality of service delivered
  • Satisfaction with problem resolution
  • Satisfaction with the quality of contractor personnel
• Specific questions address:
  • Issuance of cure notices or similar corrective action letters in the past 3 years.
  • Termination for default in the past 3 years.
  • Likelihood of awarding another contract to the contractor.
  • Discussion of adverse past performance with the contractor.
  • Filing of past performance information in a searchable database.
  • Exercise of contract options.
• Fields are provided to detail the contract period of performance, dollar value, and a brief description of services provided.

Potential bidders should be aware that this questionnaire is being used to evaluate past performance. The feedback provided by references will be a critical factor in the VA's contract award decision. Contractors being considered for this opportunity may be asked to provide this questionnaire to their references.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT A: PAST PERFORMANCE REFERENCES," is a form designed for offerors to provide details on their past performance. It is used to evaluate the offeror's experience and capability in relation to the current solicitation's requirements.

• Offeror Name: The name of the company submitting the proposal.
• Company who performed this work: The name of the entity that actually performed the work being referenced.
• Relationship to Offeror: Specifies if the work was performed by the offeror as a Prime, Proposed Subcontractor, or Subcontractor.
• Work Performed As: Indicates the role (Prime, Proposed Subcontractor, Subcontractor).
• Name of Contracting Organization: The entity that awarded the contract or task order.
• Contract / Task Order Number: Identifier for the previous work.
• Contract Type: The type of contract awarded.
• Total Awarded Price/Cost: The total value of the contract.
• Final or Projected Final Total Price/Cost: The final or estimated final value.
• Delivery date/Period of performance: The duration of the contract.
• Contracting Officer's Name, Email, and Telephone Number: Contact information for the previous contract.
• Program Manager's Name, Email, and Telephone Number: Contact information for the previous program.
• North American Industry Classification System (NAICS) Code: The NAICS code associated with the work performed.
• CPARS/PPIRS Completed: Indicates if the Contractor Performance Assessment Reporting System (CPARS) or Past Performance Information Reporting System (PPIRS) was completed.
• Description of the Requirement: A concise explanation of the work performed and its relevance to the current solicitation.
• Performance: A section to explain any performance issues, corrective actions, and their results.

Bidders must complete this form for each relevant past performance reference. This information is crucial for the government to assess the offeror's ability to successfully perform the work described in the solicitation. Failure to provide complete and relevant past performance information may negatively impact the evaluation.

Solicitation / RFP / RFQ

This solicitation is for Waste and Recycling Pick-Up Services for the Department of Veterans Affairs (VA), Hines Information and Technology Center (HITC), specifically for Building 215. The objective is to procure recurring waste and recycling pick-up services.

• Provision of twenty (20) clean, sanitary 65-gallon recycling totes with monthly pick-up.

• Provision of four (4) pallets for strapped and banded cardboard bales with monthly pick-up.

• Provision of one (1) tri-wall container on a pallet for electrical waste with monthly pick-up.

• Provision of two (2) 10-yard dumpsters for miscellaneous waste with bi-weekly pick-up.

• Provision of one (1) 30-yard roll-off dumpster for waste with monthly pick-up.

• Contractor shall provide a written Quality Control Plan (QCP) within 10 days of contract award.

• Kickoff Meeting required within ten (10) business days after contract award.

• Contract Type: Firm Fixed Price.

• Period of Performance: One (1) year base period with four (4) one-year option periods.

  • Base: May 3, 2026 – May 2, 2027
  • Option One: May 3, 2027 – May 2, 2028
  • Option Two: May 3, 2028 – May 2, 2029
  • Option Three: May 3, 2029 – May 2, 2030
  • Option Four: May 3, 2030 – May 2, 2031

• No travel is required.

• Government will not furnish any property and/or equipment.

• Offer Due Date: March 18, 2026, 14:00 EDT.

• Questions Due Date: March 10, 2026, 14:00 ET. Questions should be emailed to Riley.Bender@va.gov.

• Quotes are to be submitted via email to Michael.Silva3@va.gov and Riley.Bender@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are listed in descending order of importance and are significantly more important than Price. Award will be made on a best value basis.

• This acquisition is a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Quoters must be designated in SAM.gov as SBA-certified SDVOSBs.

• The Price Schedule is provided as Attachment C.

• Past Performance References are to be submitted via Attachment A.

• Past Performance Questionnaires (PPQs) are available via Attachment B.