N--Water Softener Project, Fort Totten Agency, ND

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, prepared in accordance with FAR Subpart 12.6. The government is procuring the removal of an existing water softener system and the installation of a new water softening system at the Fort Totten LE Adult Detention Center in North Dakota. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

• Complete removal of the existing water softener system.

• Installation of a new water softening system that meets specified characteristics.

• Provision of all labor necessary for the tasks.

• A 3-year labor/parts warranty is required.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: Within 30 calendar days after receipt of order (ARO).

• Estimated Value: Not explicitly stated, but the NAICS code (238220) has a size standard of $19M.

• Submission Method: Quotes must be submitted via email to jodi.zachary@bia.gov.

• Submission Deadline: Tuesday, March 7, 2026, 9:00 AM Pacific Time.

• Evaluation Criteria: Quotes will be evaluated based on the lowest price technically acceptable (LPTA) basis. Only the lowest priced offer will be examined for technical acceptability. Technically unacceptable quotes will not be considered for award, regardless of price. The technical area will be evaluated as "acceptable" or "unacceptable". Price will be evaluated for realism, reasonableness, and completeness.

• Key Deadlines: Offeror inquiries are due by Thursday, March 2, 2026, Noon Pacific.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• The solicitation incorporates FAR and DIAR clauses by reference. Full text is available upon request or electronically.

• Applicable Service Contract Act Wage Determination: WD # 2015-5385 Rev 27, dated December 2, 2025.

• Offerors must have an active SAM.gov profile.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Other / Unclassified

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It lists various occupations and their corresponding minimum hourly wage rates and, in some cases, fringe benefits. The document specifies that these rates apply to North Dakota counties of Barnes, Benson, Cavalier, Dickey, Eddy, Foster, Griggs, La Moure, Logan, McIntosh, Ramsey, Rolette, Stutsman, Towner, and Wells.

It also includes notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage rates (EO 13658) for federal contractors, as well as details on vacation and holiday pay. A section on "Conformance Process" outlines how contractors can request additional classifications and wage rates if an occupation is not listed.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working on a federal contract covered by the Service Contract Act within the specified geographic area. Bidders must use this information to accurately calculate labor costs for their proposals, ensuring compliance with federal labor laws. Failure to adhere to these wage determinations can lead to contract violations.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480. This certification is required for acquisitions under the Buy Indian Act.

• Fields for Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Offeror representation regarding meeting the IEE definition throughout the solicitation response, contract award, and contract performance periods.
• Fields to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders responding to opportunities that may be set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility for such set-aside contracts. Failure to provide accurate information can lead to penalties.

Statement of Work (SOW)

To provide all labor, materials, and equipment for the complete removal of the existing water softener system and the installation of a new commercial station-wide water softener system at the Fort Totten LE Adult Detention Center.

• Removal and disposal of the existing Ecowater water softener system (Model EWS322S) and associated salt bin and debris.

• Installation of a new vertical pressure type water softener system, including pressure vessel, softening resin, control valve, brine maker, and electronic controller. The system must be an approved design from a manufacturer regularly engaged in water treatment equipment production and meet industry standards.

• Connection of the new system to existing water supply, drain, and power. Installation of new popping, ball valves, and fittings.

• Storage of all products according to manufacturer's recommendations in unopened, labeled packaging until installation.

• Provision of design layout drawings, specifications, and estimates if construction services are needed, subject to Contracting Officer approval.

• Immediate notification to the Contracting Officer if any hazardous material is found.

• Any required engineering services are the responsibility of the Contractor.

• Compliance with all applicable federal, state, and municipal laws, codes, and regulations for safety and health.

• Coordination with the BIA Maintenance Manager during the performance period.

• Not explicitly detailed, but the work must meet current industry standards and be a complete and operational system.

• Place of Performance: Fort Totten LE Adult Detention Center, 106 2nd Avenue North, Fort Totten, North Dakota 58335.

• Work Hours: Normal operational hours, Monday-Friday, 8:00 a.m. to 5:00 p.m., excluding federal holidays.

• Warranty: A minimum three (3) year warranty on all materials and workmanship from the date of acceptance.

• Contractor must be regularly engaged in the business of assembly and installation of such materials.

• Contractor use of premises is limited to the work area to allow for tenant occupancy.

• Contractor must contact Maintenance staff daily for entrance to the equipment room.

• Final sign-off and certification by the BIA Maintenance Manager and the Contractor upon completion.