Water Softener Service- Tobyhanna Army Depot

SOL #: W51AA1-26-Q-A014Combined Synopsis/Solicitation

Overview

Buyer

TOBYHANNA, PA, 18466-0000, United States

Place of Performance

Tobyhanna, PA

NAICS

Water Supply and Irrigation Systems (221310)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment (J045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4eb67fdb8c9b4c81a885eaeac5620f78/view

Timeline

Posted

Jan 13, 2026

Last Updated

Jan 22, 2026

Submission Deadline

Jan 26, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Army is soliciting proposals for Water Softener Service at Tobyhanna Army Depot, PA. This Total Small Business Set-Aside opportunity requires the installation of four new water softeners and monthly maintenance for fourteen existing systems. The contract is a Firm Fixed Price type, with a base year and two option years. Proposals are due January 26, 2026, at 01:00 PM EST.

Scope of Work

The contractor will provide comprehensive water softener services, including:

Installation: Furnish and install four new Simplex Water Softening Systems (or equivalent) with 20” Big Blue Filter Housing and 25 Micron Water Filter at specified locations. This includes removal and proper disposal of existing equipment (considered non-hazardous). Electrical (120 VAC) is available; plumbing modifications may be required. Shutdown windows will be coordinated.
Monthly Maintenance: Provide monthly service for fourteen existing water softener systems. This involves water hardness testing (target <3), timer adjustments, maintaining salt levels (contractor-furnished, estimated 72 bags/month), and monthly replacement of 20” 25 Micron filter cartridges for 12 units. Corrective or emergency maintenance is not included in this service.
Commissioning & Acceptance: Formal commissioning, functional testing, in-person inspection, demonstration, and sample testing are required, with the Contracting Officer's Representative (COR) signing off on a service ticket.

Contract Details

Contract Type: Firm Fixed Price (FFP)
Period of Performance: One base year (Maintenance: March 2, 2026 - March 1, 2027; Replacement: March 2, 2026 - June 1, 2026) plus two one-year option periods for maintenance.
Place of Performance: Tobyhanna Army Depot, Tobyhanna, PA.
Set-Aside: Total Small Business Set-Aside (FAR 19.5). NAICS Code: 221310, Size Standard: $41,000,000.00.
Site Visit: A site visit is scheduled for January 20, 2026, at 10:00 AM EST at the Visitor Control Center, Scranton Gate.

Submission & Evaluation

Proposal Due Date: January 26, 2026, 01:00 PM EST.
Questions Due: Three calendar days prior to the response date via email to Jessica McHugh.
Submission Requirements: Include a completed and signed SF 1449 with CLIN pricing, Attachment II (Pricing Table), two recent and relevant past performance examples, and acknowledgment of all amendments and the 60-day acceptance period. Submissions must be emailed to Jessica McHugh.
Evaluation Factors: Price and Past Performance. The government intends to award without discussions.
Special Requirements: Offerors must be actively registered in SAM. Documentation for 648C Security Background Checks will be required within 7 days of award, not at proposal submission. Service Contract Labor Standards are applicable.