Water Stations for Air Show Event - SOURCES SOUGHT - Niagara Falls ARS, Niagara Falls, NY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, 914th Contracting Office at Niagara Falls Air Reserve Station (NFARS), NY, has issued a Sources Sought / Request for Information (RFI) to identify capable sources for Water Dispensing Station services for an upcoming Air Show event. This is for market research purposes only and is not a solicitation. Responses are due by February 20, 2026.
Scope of Work
The requirement is for the provision, setup, maintenance, and removal of portable water dispensing stations for the Thunder of Niagara Air Show, which anticipates approximately 100,000 visitors. Key requirements include:
- Supplying a minimum of three (3) ADA-compliant water dispensing stations with multiple self-closing faucets.
- Providing all necessary hoses, pumps, and fittings to connect to a provided water source (anticipated fire hydrant hookup).
- Supplying and maintaining adequate single-use, biodegradable cups at each station for the event's duration.
- Contractor to provide all personnel, equipment, tools, materials, vehicles, and supervision for delivery, servicing during the event, and removal.
- Setup of all units is required by June 18, 2026, with operations through June 21, 2026, and removal within 48 hours starting June 24, 2026 (PWS states removal by June 22, 2026).
- Stations must be operational and stocked 99% of the time, with non-operational stations repaired/replaced within one hour.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: Open to all types of businesses, including small businesses.
- NAICS Code: 221310 – Water Supply and Irrigation Systems (Small Business Size Standard: $41.0 Million).
- Response Due: February 20, 2026, 6:00 PM EST
- Published: February 5, 2026
- Place of Performance: Niagara Falls Air Reserve Station, Niagara Falls, NY 14304
Information Requested
Interested contractors should provide:
- Company Name and Address, CAGE Code, DUNS Number.
- Company business size by NAICS code, Small Business Type (if applicable).
- Point of Contact, Telephone Number, and Email Address.
- Basic capability information for providing the outlined services.
- Any recommendations and/or concerns.
Additional Notes
This notice is for informational and planning purposes only; no solicitation has been issued, and no funds are available for responses. Failure to respond will not preclude participation in any future solicitation. Responses should be emailed to matthew.crum.9@us.af.mil.