Water Treatment PMSC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Podgorica, Montenegro, under the Department of State, has issued a Request for Quotations (RFQ) for Preventative Maintenance Services (PMS) for Water Treatment of HVAC Mechanical and Compound Potable Water Systems. This is an unrestricted acquisition, and the U.S. Government intends to award a firm-fixed-price purchase order to the lowest priced, acceptable, responsible offeror. Quotations are due by July 14, 2026, at 16:00h CEST.
Scope of Work
This opportunity requires comprehensive preventative maintenance services for both HVAC Water Treatment Systems and Domestic (Potable) Water Treatment Systems. Services encompass planning, procurement, maintenance, logistics, customs, shipping, transportation, labor, chemicals, testing kits/equipment, administrative support, and management support. All work must adhere to various industry standards including NSF/ANSI, AWWA, ASTM, NFPA, UL, IEEE, NEMA, and OSHA, as well as manufacturer's O&M instructions. Specific maintenance procedures involve detailed testing, chemical adjustments, and equipment checks for both system types. While repairs and emergency services are not included in the core agreement, offerors are requested to provide current labor rates for these potential options.
Contract Details
- Contract Type: Firm-fixed-price purchase order.
- Period of Performance: A one-year base period with four one-year option periods.
- Estimated Start Date: No later than September 2026.
- Minimum Order: One annual service visit per period of performance.
- Maximum Order: One service visit per year.
- Set-Aside: This acquisition is unrestricted.
- VAT: Value Added Tax (VAT) is not applicable as the U.S. Embassy holds a tax exemption certificate.
Submission & Evaluation
Quotations must be submitted electronically to PodgoricaSolicitations@state.gov, clearly indicating the solicitation number 19MJ1926Q0003. The submission must include: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration. Financial and technical offers must be provided separately. The total file size for submissions should not exceed 30MB; larger submissions must be split into separate emails. Award will be made to the lowest priced, acceptable, responsible offeror based on initial quotations, though discussions may be held if deemed necessary. Offerors must be registered in the System for Award Management (SAM) at SAM.gov prior to submission; failure to do so may result in the offer being considered non-responsible.
Key Dates & Contacts
- Questions Due: June 25, 2026, by 16:00h CEST. Submit in writing and English to PodgoricaSolicitations@state.gov.
- Quotations Due: July 14, 2026, by 16:00h CEST.
- Contact: Karl Lohse or Jelena Kaludjerovic at PodgoricaSolicitations@state.gov.