Water Treatment Service HVAC System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The 436th Contracting Squadron at Dover Air Force Base, DE, has issued a Sources Sought announcement to identify qualified contractors for Water Treatment Services for HVAC Systems. This market research aims to gather information on small business concerns capable of providing comprehensive water treatment and system maintenance. Responses are due by March 17, 2026.
Scope of Work
The contractor shall furnish all labor, tools, transportation, and supervision for a service program to control corrosion, slime, and algae in condensers, and to service thermal ice storage systems, closed loop heating and cooling systems, gas-fired heating hot water systems, and water softeners. Key responsibilities include:
- Managing hazardous materials (HAZMATs) in accordance with AFI 32-7086 and all Federal, State, and local guidelines.
- Providing HAZMAT Chemical Worksheets and Material Safety Data Sheets (MSDSs).
- Performing on-site services such as testing, analysis, operator training, system log review, and glycol addition.
- Implementing specific chemical treatment programs for various systems (e.g., Molybdate combination for closed loops, solar salts for water softeners, Biocide for ice banks).
Performance Standards
- Response Time: 30 minutes by phone, 24 hours for emergency on-site response.
- Maintenance: Maintain chemical levels to prevent corrosion, pipe bursts, biological fouling, and freezing.
- Reporting: Submit monthly reports for closed loop systems (pH, conductivity, Molybdenum, freeze point), monthly reports for water softeners (salt added), and bi-monthly reports for ice banks. All reports must be 100% timely and accurate (within five business days).
- Service Calls: 95% timely response and repair.
Special Requirements
- Personnel: Contractor employees must be experienced industrial water treatment technicians with a minimum of 5 years' continuous experience. A chemical engineer must be on staff.
- Site Restrictions: No bulk storage of chemicals allowed on Dover AFB.
- Compliance: Adherence to security directives, installation access policies, Antiterrorism Awareness Level I training, and Operational Security (OPSEC) measures. Flight line driving requires an Airfield Driver's License.
- Work Hours: Services primarily during normal duty hours (7:30 am - 4:30 pm, Monday-Friday), excluding federal holidays.
Submission Details
This is a Sources Sought announcement for market research purposes only; no solicitation is available. Interested contractors should provide their current business size standard (Large or Small Business), any small business socioeconomic status, and all applicable NAICS codes.
Response Due: March 17, 2026, 5:00 PM EST Published Date: March 3, 2026 Contact: A1C Binod Pathak (binod.pathak.1@us.af.mil, 302-677-5028) or Justin Bordalo (justin.bordalo@us.af.mil, 302-677-4978).