Water Treatment System maintenance

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for a Preventive Maintenance Service for a Water Treatment System at the U.S. Embassy Addis Ababa, Ethiopia. This announcement is the sole solicitation, and a separate written solicitation will not be issued.

• Provide chemical products and services for water treatment.

• Services include physical methods, chemical methods, equipment servicing, and testing for HVAC and potable water systems.

• Work must comply with NSF, AWWA, SDS, ASTM D, NFPA, UL, IEEE, NEMA, OSHA standards, and manufacturer O&M instructions.

• Provide chemicals with at least a 1-year storage life expectancy.

• Establish minimum and maximum control ranges for treatment chemicals.

• Provide annual familiarization training in English for operators.

• Conduct bi-annual site visits (minimum 5 working days each).

• Discuss water treatment conditions monthly with Facility Manager and provide written reports within 10 business days after each visit.

• Personnel must be identifiable and trained in safe handling.

• Contractor to furnish labor, containers, PPE, equipment, and supplies.

• Government to furnish site access.

• Service level: No more than one customer complaint per month.

• Response time to COR notifications: ≤ 24 hours.

• Type of Contract: Firm-Fixed-Price

• Award Type: Single award

• Period of Performance: Base period of 12 months from award, with four 12-month option periods.

• Offers must be submitted electronically to addiscontract@state.gov.

• Response Due Date/Time: March 25, 2026, at 3:00 PM (9:00 PM) Addis Ababa time.

• Questions are due by March 10, 2026, at 04:00 PM (10:00 PM) Addis Ababa time.

• Evaluation Criteria: Award will be made to the lowest-priced, technically acceptable offeror.

• This acquisition is Unrestricted - Full and Open.

• A site visit will be held on March 5, 2026, at 10:00 AM Addis Ababa time.

• Interested offerors must register by March 3, 2026, by 4:00 PM Addis Ababa time.

• Primary: Kathleen Edgin, Contracting Officer (edginka@state.gov, +251111306995)

• Secondary: Tigist Bedilu, Procurement Specialist /COR/ (BediluTW@state.gov, +2511111306191)

• Pricing requires inclusion of all labor, equipment, vehicles, containers, fuel, fees, and disposal charges. Defense Base Act (DBA) insurance premium costs are to be included, but other additional charges like bank transfer fees and taxes will not be reimbursed.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for Water Treatment System maintenance services at the main compound of the U.S. Embassy in Addis Ababa, Ethiopia. The U.S. Government intends to award a contract to the responsible company submitting the lowest priced, acceptable offer.

• Preventive maintenance and testing services for HVAC and potable water treatment systems.

• Includes chemicals, chemical feeding, maintaining proper water conditions, and record-keeping.

• Specific requirements for HVAC water treatment include using a molybdate-based corrosion and scale inhibitor and maintaining a 30% propylene glycol concentration.

• Specific requirements for potable water treatment include meeting U.S. EPA Primary and Secondary Drinking Water Regulations.

• Services must comply with various standards including NSF, AWWA, ASTM D, NFPA, UL, IEEE, NEMA, and OSHA.

• Contractor must provide technicians with resumes and training documentation.

• Minimum of five years of experience with potable water treatment plants is required.

• Firm fixed-price contract.

• Initial period of performance is one year, with four one-year option periods.

• Expected to commence no later than December 2026.

• Repair and emergency services are not included in this agreement but labor rates for these services should be provided.

• Proposals must be submitted electronically to Addiscontract@state.gov.

• Proposals must be in English.

• Submission deadline: March 25, 2026, at 3:00 PM (9:00 PM Addis Ababa time).

• Questions due by: March 10, 2026, at 04:00 PM (10:00 PM Addis Ababa time).

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider price, technical information, past performance, and contractor responsibility.

• Offerors must be registered in the System for Award Management (SAM) database.

• Defense Base Act (DBA) insurance premium costs must be included in financial proposals.

• A pre-quotation conference will be held on March 5, 2026, at 10:00 AM at the U.S. Embassy in Addis Ababa. RSVP to Addiscontract@state.gov by March 3, 2026.

• Proposals must be submitted in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB.

• Bids should be submitted in two separate folders: financial and technical.