WCF Dry Cleaning – Laundry Services – Police Uniforms Amendment 01

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified area.

• Wage Determination Number: 2015-5231, Revision No.: 31
• Date of Last Revision: 12/03/2025
• Area: Texas Counties of Johnson, Parker, Tarrant, Wise
• Occupational Listing: Includes a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each. It also indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining specific requirements and benefits related to these EOs.
• Benefits: Details required benefits such as vacation time, paid holidays, health and welfare contributions, and paid sick leave.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This document is crucial for bidders responding to solicitations that incorporate this wage determination. It establishes the minimum labor costs (wages and benefits) that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Uniform Dry Cleaning Services for the BEP Police in Fort Worth, Texas, associated with solicitation 2031ZA26Q00071. Offerors are required to provide unit prices for each Contract Line Item Number (CLIN) and return this schedule with their offer. Failure to do so may result in the offer being deemed unacceptable.

• The schedule covers five ordering periods, each spanning one year from July 1st to June 30th of the following year.
• CLINs include various uniform items such as Jackets, Lightweight; Pants; Shirts; Ties; Hats; Training Uniforms; and Alternations/Repairs.
• Quantities are estimates, and unit prices are to be entered in Column E.
• The document includes fields for Unit Price and Extended Price for each CLIN.
• Estimated Total for each year and the Total All Ordering Periods are calculated.

This pricing schedule is critical for bidders to complete their proposals. It outlines the specific items for which pricing is required, the estimated quantities, and the format for submitting cost proposals. Accurate completion and submission of this document are mandatory for offer acceptability.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for uniform dry cleaning and laundry services.

• Delivery Schedule: The Statement of Work (SOW) schedule of Mondays and Thursdays for pickup/drop-off governs contract performance. The QASP will be updated if necessary.
• Pricing Structure: Offerors have the flexibility to propose their own pricing structure (e.g., all-inclusive per-piece rate). Quantities listed in SOW Section 3.1 are estimates only.
• Bar-coding: The Government will work with the contractor to ensure items are appropriately identified, implying collaboration on bar-coding requirements.
• Background Investigations: The Government anticipates standard processing timelines for background investigations. Averages will be provided at award, and interim eligibility may be authorized to minimize service disruption at contract start. Subcontractor personnel are subject to the same requirements.
• Repairs: Minor repairs (tears <= 4 inches, holes <= 1 inch) are included in the base per-piece price. Repairs exceeding these limits or specified in SOW Section 12.6 are reimbursable and billed separately.
• Invoicing: Invoicing is conducted monthly, and Daily Accountability Sheets should be provided with each invoice.
• Service Scope: Alterations, repairs, and replacement of minor items (buttons, snaps, zippers) are required and should be included within applicable unit prices, not as separate CLINs.
• Past Performance: Offerors without direct corporate past performance in these services will receive a neutral rating and remain eligible for award if otherwise technically acceptable and responsible.
• Turnaround Time: Standard turnaround for routine items is one service cycle (e.g., picked up Monday, returned Thursday). Separate timelines for minor repairs are acceptable with advance notice.
• Volume Variability: Annual quantities are estimates with anticipated variability, including potential peak periods between June and September.
• Re-cleaning: Unsatisfactory items require re-cleaning within the next pickup cycle, or sooner if possible.

These clarifications confirm flexibility in pricing, define the governing schedules, detail requirements for repairs and background checks, and assure eligibility for offerors with neutral past performance ratings. The solicitation will be updated to include a pricing attachment.

Amendment / Modification

This amendment to Solicitation 2031ZA26Q00071 makes the following changes:

• Quote Due Date Extension: The due date for quotes has been extended to May 11, 2026.
• New Attachments Included:
  • Attachment 003: Wage Determination 2015-5231
  • Attachment 004: Pricing Schedule
  • Attachment 005: Question and Responses

This amendment modifies the solicitation by extending the quote due date and adding new attachments. Specific sections of the original solicitation are not explicitly detailed as being changed, but the added attachments will provide updated or supplementary information.

Offerors are advised that the deadline for submitting quotes has been extended to May 11, 2026. The inclusion of new attachments (Wage Determination, Pricing Schedule, and Q&A) means offerors should review these documents carefully to ensure their quotes are compliant and accurate.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Uniform Dry Cleaning for Assigned BEP Police Personnel contract. It outlines the procedures and guidelines the Bureau of Engraving and Printing (BEP) will use to monitor the contractor's performance and ensure required service levels are met. The QASP details how the government will evaluate the contractor's adherence to the Statement of Work (SOW) and their Quality Control Plan (QCP).

• Purpose of QASP: To describe methods for monitoring performance, identifying documentation needs, and ensuring payment only for services received.
• Performance Management Approach: Focuses on results rather than compliance, allowing contractor flexibility as long as critical outcomes are achieved.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO) and Contracting Officer's Representative (COR) in monitoring and administering the contract.
• Monitoring Methodologies: Includes random monitoring, 100% inspection, periodic inspections, and customer feedback.
• Performance Standards/Quality Levels: Outlines specific performance requirements and acceptable quality levels (AQLs) in Attachment 1.
• Documentation: Specifies the use of monitoring forms (Attachment 2) and a customer complaint form (Attachment 3).
• Analysis and Reporting: Details how performance will be assessed, reported, and how issues will be resolved.

This QASP is crucial for bidders as it defines the government's expectations for performance, the methods used to measure that performance, and the consequences of failing to meet standards. Understanding the QASP helps bidders to:

• Develop a robust Quality Control Plan (QCP).
• Identify key performance metrics and acceptable quality levels.
• Understand the government's surveillance and reporting processes.
• Recognize potential incentives for exceeding requirements and deductions for non-conformance.
• Prepare proposals that clearly address how they will meet or exceed these performance standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for uniform dry cleaning, laundry, and alteration services for the Bureau of Engraving and Printing (BEP) Police Service Branch at the Western Currency Facility in Fort Worth, Texas. The primary mission of the BEP is to produce the nation's currency, and the Police Service Branch enforces laws to protect persons, property, and the currency.

The contractor will provide all necessary labor, equipment, tools, materials, supervision, and transportation to perform commercial laundry, dry cleaning, alterations, and repairs for the assigned police officers' uniforms. This includes shirts (permanent press, long and short sleeve), pants, jackets, sweaters, ties, hats, and miscellaneous in-service and training uniforms.

Services must be provided in accordance with industry standard practices. The contractor must ensure cleaned items are dry, free of soil and objectionable odors, with spots and stains removed where practical without damaging the fabric. Repairs for minor rips, tears (up to 4 inches), open seams, and holes, as well as replacement of buttons, snaps, and zippers, are required. Unsatisfactorily cleaned items must be re-cleaned or replaced at no additional cost to the Government.

The period of performance is one base year with four option years, from July 1, 2026, to June 30, 2031. Services will be performed at the Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas, 76131.

• Drop-off and Pick-up: Scheduled for Mondays and Thursdays between 9 am and 10 am, with pick-up on the same days.

• Facility Access: Contractor personnel will require security clearances and may be issued access badges. Specific procedures for short-term and long-term access, including background investigations and PIV processes, are detailed.

• Conduct: Strict adherence to BEP property rules, including prohibitions on firearms, dangerous weapons, intoxicants, and unauthorized photography, is required.

• Records: The contractor is responsible for maintaining specific government-required records.

• Deliverables: Deliverables include drop-off/pick-up tickets, daily accountability sheets, and monthly invoices. The contractor must also provide a primary and backup point of contact and a list of all personnel involved in pick-up/drop-off.

• Jackets, Lightweight: 79/year

• Pants: 4,879/year

• Shirts: 5,163/year

• Ties: 40/year

• Hats: 40/year

• Training Uniforms: 80/year

Solicitation / RFP / RFQ

This solicitation is for Dry Cleaning and Laundry Services for Police Uniforms at the Western Currency Facility (WCF). The government is seeking quotes for these services.

• Provision of dry cleaning and laundry services for police uniforms.

• Services are to be performed at the Western Currency Facility.

• Contract Type: Firm Fixed Price.

• Period of Performance:

  • Base Year: July 1, 2026 to June 30, 2027
  • Option Year 1: July 1, 2027 to June 30, 2028 (365 days)
  • Option Year 2: July 1, 2028 to June 30, 2029 (364 days)
  • Option Year 3: July 1, 2029 to June 30, 2030 (364 days)
  • Option Year 4: July 1, 2030 to June 30, 2031 (364 days)

• Offer Due Date: May 05, 2026, at 4:00 pm CST.

• Questions Due Date: April 22, 2026, at 12:00 pm CST.

• Submission Method: Quotes must be submitted electronically to ariel.dillon@bep.gov.

• Quote Contents:

  • Technical Quote: Approach to requirements, ability to meet schedules, description of facilities, equipment, and quality control.
  • Past Performance: Up to three recent and relevant contracts (last five years) with contract number, period of performance, dollar value, and POC.
  • Price Quote: Completed pricing schedule with unit prices, inclusive of all labor, materials, and transportation.
  • Representations and Certifications: Completed in SAM.

• Basis for Award: Lowest Price Technically Acceptable (LPTA). Award will be made to the responsible Offeror whose quote is technically acceptable and has the lowest price.

• Quote Validity: 60 calendar days after the closing date.

• NAICS Code: 812320 (Drycleaning and Laundry Services).

• Size Standard: $8.0 Million.

• The acquisition is set aside for Small Business (100%).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Attachment 001: SOW Police Services Uniform Dry Cleaning.

• Attachment 002: Quality Assurance Surveillance Plan (QASP).

• Delivery to WESTERN CURRENCY FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS.

• Vendors must call the Receiving Area at (817) 847-3822 at least 24 hours in advance to schedule deliveries.