WCF Towels/Wipes Rental & Laundering

Amendment / Modification

• This document is a Clause Addendum that provides information regarding a mandatory site visit.

• It references FAR 52.237-1 Site Visit (Apr 1984), which states that offerors are urged to inspect the site.

• The BEP WCF – Environmental, Health & Safety Branch is hosting a Pre-Proposal Site Visit to allow offerors to understand site conditions and the work required.

• Not applicable, as this is an addendum providing new information.

• A site visit is scheduled for Monday, January 12, 2026, at 10:00 am CST at 9000 Blue Mound Rd, Fort Worth, TX 76131.

• Prospective offerors are encouraged to attend.

• Registration is required by Wednesday, January 7, 2026, at 3:00 pm CST. Interested offerors must provide attendee's full name (as it appears on identification), phone number, email address, and company information to Terry.Lawrence@bep.gov.

Form / Attachment / Pricing Sheet

This document contains two attachments: Attachment 1 – Initial Staffing Plan and Attachment 2 – Monthly Workforce Report. Offerors are required to complete and certify the Initial Staffing Plan for the base and each option period. The Monthly Workforce Report is a post-award deliverable that contractors must submit after each monthly billing cycle.

Attachment 1 – Initial Staffing Plan:

• Requires completion and certification of a table detailing staffing for the period of performance.
• Includes fields for Employer Company, Labor Category, Labor Type, Employee Name, PIV/Unique ID, Estimated LoE (Hours or FTEs), Work Location, Employee Contact Information, and Employee Address.
• Offerors may express Level of Effort (LoE) in hours or FTEs as specified by the solicitation.
• Must be marked "CUI//SP-PRVCY."

Attachment 2 – Monthly Workforce Report:

• A post-award deliverable submitted per contract/order, aggregated across subcontractors.
• Due within five business days after the end of each monthly billing cycle.
• Requires a certification signed by an authorized company officer affirming that the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period.
• Includes fields for Billing Period, Employer Company, Labor Category, Employee Name, PIV No., Work Status, Hours Worked, Work Location, Start/End Date on Contract, Employee Contact Information, and Employee Address.
• Must be marked "CUI//SP-PRVCY."

Offerors must complete and submit the Initial Staffing Plan as part of their proposal. The Monthly Workforce Report outlines post-award reporting requirements related to workforce and small business subcontracting compliance.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Request for Quote (RFQ) 2031ZA26Q00019 for WCF Towel Rental and Laundering Services.

• Pricing Schedule: An updated spreadsheet has been provided, and bidders should fill in the yellow highlighted fields. A separate tab for the Phase-In Period has been added to the Pricing Worksheet.

• Towel Inventory: The requirement is for 11,000 clean (laundered) blue towels delivered weekly, not the total inventory pool.

• Pickup & Delivery: Weekly pickup and delivery are required regardless of volume. The contractor will furnish and maintain bins and drums; approximately 15 drums and 8-10 gondolas are used weekly.

• Hazardous Materials: Towels have free liquids removed on-site, so no hazardous waste handling is required. The solvent used with towels contains <1% xylene and 16% 1,2,4-Trimethylbenzene.

• Security Clearance: Personnel delivering towels to various internal points will require a new security clearance through e-Qip.

• Deliveries/Pickups: Occur at several internal locations, but the transportation vehicle uses a single dock point. Deliveries and pickups are scheduled for Friday mornings around 7 am.

• Towel Replacement: Annual replacements should be new towels; refurbished towels are not acceptable.

• Documentation: Weekly towel and container delivery counts can be submitted in invoice form.

• Performance Evaluation: Timeliness and inventory accuracy are considered equally important.

• Damaged Towels: Damaged towels should be disposed of by the contractor.

• The quotation submission deadline has been extended to January 14, 2026, to accommodate sample cloths being available during a site visit.

• Annual escalation rates are acceptable for option periods.

• The award will be to a single contractor.

• A brief orientation at the loading dock is permitted during the phase-in period.

Form / Attachment / Pricing Sheet

This document provides specifications and requirements for various types of wiping rags, towels, and associated containers (gondolas and drums) for the opportunity.

• Material: All materials are specified as 100% cotton.
• Wiper Rags for Production:
  • Plate Printing Rag: 18”x30” (Blue/Grey)
  • Roller Recovery: 18”x18” (Red)
  • Ink Mill / Rotary Screen: 18”x18” (Virgin White)
  • Offset: 18”x18” (Once Virgin White, Now Washed - Blue/Grey)
• Containers:
  • Gondolas (Clean Towels): At least 10 individual plastic gondolas, 1.5 cu yd. or equal, on wheels.
  • Laundry Gondolas (Dirty Towels): At least 14 individual large laundry gondolas on wheels, 1.5 cu yd. or equal.
  • Plastic Drums/Barrels (Soiled Production Rags): At least 50 individual, 55-gallon plastic drums with twist-lock lids.
  • Gondolas (Return Laundered Towels): 10 individual plastic 1.5 cu yd. or equivalent gondolas on wheels.
• Placement: Specific placement of gondolas for clean and dirty towels, and drums, will be specified by the Contracting Officer's Representative (COR).

This attachment details the specific types, sizes, and quantities of rags, towels, and containers required. Bidders must ensure their proposed products and services meet these specifications, including material composition, dimensions, and the provision of appropriate containers for collection and storage. Understanding these requirements is crucial for accurate pricing and proposal development.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5231, Revision No. 30) that establishes minimum wage rates and fringe benefits for various occupations. It is relevant for contracts subject to the Service Contract Act and Executive Orders 14026 and 13658.

• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 ($17.75/hour as of Jan 30, 2022) and Executive Order 13658 ($13.30/hour as of Jan 30, 2022), noting that the higher rate applies.
• Geographic Area: Specifies Texas Counties of Johnson, Parker, Tarrant, Wise.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates and indicates where fringe benefits are required.
• Benefits: Outlines Health & Welfare benefits ($5.55/hour or $222.00/week) and Paid Sick Leave under EO 13706 ($5.09/hour or $203.60/week). It also details Vacation (2-4 weeks based on service) and Holiday (11 paid holidays) policies.
• Special Notes: Includes information on computer employee exemptions, hazardous pay differentials (8% for ordnance/explosives, 4% for proximity to ordnance), and uniform allowances.

This wage determination is critical for bidders to understand the minimum labor costs associated with performing the contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. The listed rates and benefits directly impact the cost proposal and overall feasibility of bidding on the opportunity.