Weapons Maintenance, Inspection & Repair Services-DLA Tracy, CA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically for Annual Small Arms Maintenance and Repair Services at DLA Distribution San Joaquin in Tracy, CA. This announcement serves as the only solicitation, and separate written solicitations will not be issued. Quotes are requested.

• The core service is Small Arms Maintenance.

• The Statement of Work (SOW) is referenced as Attachment 1 and provides detailed requirements.

• Pricing is requested on a Firm Fixed Price basis.

• Deliverables require acceptable Proof of Delivery documents, including Shipping Documentation, Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation, or Invoice. These must include Contract Number, Delivery/Task Order Number, CLIN/Material Number, Quantity Shipped, and a Government Employee's signature.

• The contract type is a Single Firm Fixed Price purchase order.

• The period of performance includes a Base Period of 12 months and four Option Periods of 12 months each, totaling a potential of five years.

• Specific pricing terms are Firm Fixed Price.

• Quotes must be submitted electronically via email to John.Sproul@dla.mil by 1:00 PM EST on May 1, 2026.

• Facsimile and hard copy submissions will not be accepted.

• Quotes must be in English.

• The quote must include Technical Capability, Past Performance, and Pricing & Administrative information.

• Technical Capability and Past Performance will be evaluated on an acceptable/unacceptable basis.

• The award will be made to the responsible Quoter whose quote is most advantageous to the Government, considering price and other factors. Price will be the determining factor among technically acceptable quotes.

• Quotes must be held firm for 60 calendar days from the quote receipt date.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 811310

• Size Standard: $12.5M

• Product or Service Code: J010

• Points of Contact: Acquisition Specialist John Sproul (John.Sproul@dla.mil, 614-693-5706) and KO Erik Smith (erik.smith@dla.mil, 614-693-3137).

• Questions are due by 1:00 PM EST on April 27, 2026.

• Offerors must be registered in the System for Award Management (SAM.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

The Department of War (DoW) requires annual preventative maintenance, inspection, and repair services for its inventory of small arms to ensure maximum operational readiness, serviceability, and safety.

• Provide annual service on specified firearms, including Sig Sauer M17 Handguns (QTY: 76), FN M4 Rifles (QTY: 08), and Benelli M4 Shotguns (QTY: 17).

• Tasks include:

  • Complete disassembly for inspection and cleaning.
  • Thorough cleaning of all components.
  • Detailed inspection for wear, damage, or defects.
  • Repair or replacement of components to ensure full serviceability.
  • Reassembly and function checks to manufacturer specifications.

• All work shall be conducted on-site at DLA San Joaquin, Building 235 (Police Department).

• Vendor location must be within 25 miles of DLA San Joaquin.

• Parts: Only Original Equipment Manufacturer (OEM) or manufacturer-specification parts are authorized. No aftermarket parts.

• Additional Costs: Base contract covers one service per weapon annually. Additional parts require government POC approval before procurement and invoicing.

• Contractor Qualifications: Technicians must provide verifiable proof of certification by the weapon manufacturer or possess an equivalent, recognized armorer's certification.

• Primary Deliverable: A fully serviceable weapon restored to manufacturer operational standards.

• Reporting: A service report detailing inspection findings, work performed, and parts replaced for each weapon.

• Acceptance: Work is accepted upon successful function check and delivery of the service report to the government POC.