WEAR\2026 W. ARCTIC CARIBOU HERD MEETING

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to support the Western Arctic Caribou Herd (WACH) Working Group's 2026 Annual Meeting. The National Park Service (NPS) intends to award a firm-fixed-price contract for these services. This announcement is the only solicitation, and a written solicitation will not be issued.

• Coordinate and provide a conference room facility in Anchorage, Alaska, for December 9-11, 2026.

• Provide audio-visual equipment for the meeting.

• Supply morning and afternoon snack services for attendees.

• Print meeting materials (approximately 100 pages per participant plus extras).

• Arrange and pay for travel (airfare, lodging, ground transportation) for approximately 25 authorized travelers.

• Provide per diem for meals and incidental expenses (M&IE).

• Coordinate travel arrangements and provide itineraries at least one week prior to the meeting.

• Have a representative present to assist with logistical and travel needs.

• Assist with necessary translating for members who may speak Northwest Alaska dialects.

• Prepare and distribute the meeting agenda and pre-meeting materials at least one week prior to the meeting.

• Contract Type: Firm-Fixed-Price Order.

• Period of Performance: September 1, 2026, to December 31, 2026.

• Delivery Date: December 31, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code (561920) has a small business size standard of $20,000,000.00.

• Proposal Submission: Quotes must be submitted via email to fvelasco@ios.doi.gov.

• Offer Due Date: April 24, 2026, by 5:00 PM Alaska Standard Time.

• Vendor Questions Deadline: April 15, 2026, by 5:00 PM Alaska Standard Time.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price, technical specifications, and past performance.

• This acquisition is a 100% Total Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM).

• Vendors must be willing to submit to a background check.

• This is currently an unfunded requirement with a high expectation that funds will become available.

• The acquisition is in support of Western Arctic Parklands (WEAR – Kotzebue, AK).

• FAR clauses and provisions are incorporated by reference and are available at http://www.acquisition.gov/far/.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Alaska. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act. This is crucial for bidders to understand labor costs associated with the opportunity.

• Wage Determination Number: 2015-5687, Revision No.: 27
• Area: Alaska Boroughs of Aleutian Island, Bethel, Bristol Bay, Dillingham, Kenai Peninsula, Kodiak Island, Nome, North Slope, Southeast Fairb, Valdez-Cordova, Wade Hampton, Yukon-Koyukuk.
• Occupational Listings: Includes a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Specifies that fringe benefits are required and lists Health & Welfare rates ($5.55/hour or $222.00/week) and specific rates for EO 13706 ($5.09/hour or $203.60/week).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) with specific requirements and rates for 2025.
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of twelve paid holidays per year.
• Hazardous Pay Differential: Details 8% and 4% differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for furnishing or reimbursing uniform costs and cleaning.
• Conformance Process: Explains the process for requesting additional classifications and wage rates not listed in the determination.

This document is essential for bidders to accurately estimate labor costs for their proposals. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of the bid. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.